70 -- TLC PRINT SYSTEM

Notice Date

December 18, 2000

Contracting Office

Contracting Officer (90C), DVA Medical Center, 700 South 19th Street, Birmingham, AL 35233

ZIP Code

35233

Solicitation Number

RFQ 521-02401

Response Due

September 12, 2001

Point of Contact

Sylvia Harris (205) 554-2000 X 2639

Description

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented, with additional information included in this notice. This announcement constitutes the only solicitation. Written quotations will not be issued and each contractor is expected to respond on his/her letterhead with all required product information. RFQ 521-02401 is hereby assigned to this procurement and shall be referenced on all correspondence relating to this acquisition. This RFQ is issued using Simplified Acquisition Procedures and incorporates all provisions and clauses as those in effect through FAC 97-20 and VAAR 97-8. The DVA Medical Center, Birmingham, AL intends to negotiate a sole source contract with Tri-State Filing Systems, P.O. Box 52628, Shreveport, LA 71135 for a "TLC" print system with on-site set-up and training per printer. VA laser print Kit, including 13,500 labels, one magenta toner cartridge, one cyan toner cartridge, two yellow toner cartridges, one black toner cartridge. Software must provide for custom label design to include the following information, but is not limited to, on each patient label: 1) Patient Social Security Number 2) Volume Number 3) Patient Name 4) Bar Code 5) Date of Birth 6) Record Number 7) Mr. Or admission 8) Year Code Label dimensions must be 1.5" X 8". Labels must include color-coding to match current VA color scheme. Bar Codes must be readable by VA Bar code readers. The printer must be a true (electro photographic) laser class printer. Printer must be capable of printing 12 labels per minute. Printer Resolution shall be 600 X 600 dpi. Supplies should be warehoused by the vendor and delivered to VAMC the same or next day order is placed. Each supply kit should include enough consumable printer supplies, to produce 13,500 labels. Bid amount shall include software installation and system setup. Vendor shall provide all training to all personnel who will be using the system. NAICS code is 421430. The deliver date will be not later than 30 days after award of the contract. Contract award is subject to the availability of funds. The following provisions apply to this acquisition: 52.212-1, Instructions to Offerors Commercial Items; and 52.212-3, Offeror Representations and Certifications Commercial Items. The following clauses apply to this acquisition: 52.212-4, Contract Terms and Conditions Commercial Items. Any offeror purporting to meet the requirements of this announcement are to submit their written proposal complete with cut sheets by the proposal due date and time. Quotes are due by COB (4:30 P.M. CST January 12, 2001 and may be faxed to Sylvia Harris (205) 554-2894, Phone (205) 554-2000, extension 2639.

Record

Loren Data Corp. 20001220/70SOL004.HTM (W-353 SN5091E9)