X -- LEASE OR RENTAL OF FACILITIES

Notice Date

March 12, 2001

Contracting Office

Corporation for National Service, Office of Procurement, 1201 New York Ave. N.W., Washington, DC 20525

ZIP Code

20525

Response Due

March 26, 2001

Point of Contact

Bettye Hammond (214) 880-7069 or FAX (214) 880-7077

Description

The Corporation for National and Community Service, a wholly-owned Government Corporation, intends to award a contract to a qualified vendor in AUSTIN, TEXAS; who can provide lodging, catering, and meeting space for three(3) AmeriCorps*VISTA Pre-Service Orientations (PSO) and two (2)Early Service Trainings (EST). Events will occur (a): April 16 -- April 20,2001 (b): July 16 -- 20, 2001; (c): August 13 -- 15,2001. Where there is a full week of training, two events will overlap on the third day of the PSO and the first day of the EST. Facility must have general session room to accommodate up to 110 persons classroom style and up to four (4) breakout rooms which can accommodate 20 to 25 people. Audio/visual needs are flip charts, overhead projector, lapel microphone, and hand held wireless microphone for general sessions, and flip charts and overhead projectors for breakouts. Water and glasses must be provided at all times in all meeting areas. During the weeklong training events, the first group will check in on Monday and check out on Wednesday. The second group will check in on Wednesday and check out on Friday. Events will require sleeping space for double occupancy with access to individual beds. Also space for up to 7 single occupancy rooms per night. LODGING: (a):April 16-20th event:(100 people/50 doubles (Days 1 & 2),and 56 people/28 doubles Days 3 & 4); (b): July 16-20th event:(100 people/50 doubles, Days 1 & 2), and 60 people/30 doubles Days 3&4); (c):August 13-15th event: (100 people Days 1 & 2. MEALS AND MEETING ROOM SPECIFICATIONS (Prefer buffet meals throughout events): The specific meeting requirements for each event are as follows: DAY 1 -- A registration space with four (4) six-foot skirted tables to accommodate a flow of registrants from 8:00 a.m. until 12:00 noon. A general session room set classroom style for up to 110 people with table at front to accommodate speaker's needs, including podium. Audio-visual needs include a large projection screen (10' x 10'), an audio-visual cart with overhead projector, an extension cord, wireless lapel microphone, and TV/VCR Cart. Afternoon beverage break. Dinner served in the evening. DAY 2 Full hot breakfast, mid-morning break, lunch, afternoon break, and dinner. A registration table set outside the general session room. A general session room set classroom style for up to 110 people in the morning. Audio-visual will be the same as Day 1, except TV/VCR not needed. DAY 3 Full hot breakfast, morning break and brown bag lunch by 11:00 a.m. for those checking out. Dinner and afternoon break for new group checking in. For the afternoon,two (2) six-foot tables for registration. An area should be designated for luggage until sleeping rooms are available. Audio/visual needs will be the same as Day 2. DAY 4 Full hot breakfast, mid-morning beverage break, lunch, afternoon beverage break, and dinner. Four (4) breakout rooms set in round style for up to 30 people each. Audio/visual needs will require overhead projector, 6'x6'screens, and a flip chart in each of the breakout rooms. DAY 5 Full hot breakfast, mid morning beverage break, and brown bag lunch by 11:00 a.m. Audio/visual needs will be the same as Day 3. All activities will conclude by 12:30 p.m. To be considered, bids need to include the following information: (1) Per night sleeping room rate for single and double occupancy; (2) Per person meal charges for the following: dinner with an afternoon beverage break on Day 1 & 3, breakfast/lunch/dinner with morning and afternoon beverage breaks on Day 2 & 4, and breakfast/brown bag lunch with a mid-morning beverage break on Day 3 & 5. The selected vendor must be prepared to provide vegetarian and kosher meals. Approximately 25% of all meals will be vegetarian; (3) If bid is made on a per person cost inclusive of all costs, a single night cost must be provided for guests staying for less than full event and food costs for participants not staying at hotel; (4) Charges for meeting space and individual items of audio-visual equipment; (5) Parking for participants and at what cost; (6) A description of the shuttle service available to and from the airport and any costs associated with shuttle transportation; (7) reduced costs for staff requiring lodging on-site, based upon number of overnight quests; (8) Vendor must provide on-site representation during all dates of the event for coordination, problem solving and decision making. Federal regulations require that any hotel/conference space contracted shall meet and comply with American Disabilities Act (ADA) requirements, and FEMA certified for fire safety. Price quotes due at the above office NLT March 26,2001. Only facilities within the Austin, Texas commuting area need apply.

Record

Loren Data Corp. 20010314/XSOL001.HTM (W-071 SN50F984)