X -- HOTEL ROOM RENTAL AND FOOD SERVICES

Notice Date

March 29, 2001

Contracting Office

Corporation for National Service, Office of Procurement, 1201 New York Ave. N.W., Washington, DC 20525

ZIP Code

20525

Solicitation Number

01-AT-01

Response Due

April 30, 2001

Point of Contact

Damon Bolden (202) 606-5000 Ext 581

E-Mail Address

Contact person (dbolden@cns.gov)

Description

The Corporation for Natonal Service, a wholly-owned government corporation intends to award a contract to a qualified vendor in the Wilmington, Delaware area who can provide lodging, catering, and meeting space for an AmeriCorps*VISTA training. AmeriCorps*VISTA is a federal program which places members in low-income communities to mobilize resources and increase the capacity of those communities to solve their own problems. There will be two parts to the training: 1) Pre-Service Orientation (PSO); and 2) Early-Service Training (EST). The PSO is for members who will be beginning a year of community service. The PSO will occur July 16 -- 18, 2001. The group will check in on Monday and check out on Wednesday. We will need 50 to 100 sleeping rooms for two nights with 2 double beds to accommodate double-occupancy. The EST will occur July 18 -- 20, 2001. This group will check in on Wednesday and check out on Friday. We will need 50 to 100 sleeping rooms for 2 nights with 2 double beds to accommodate double occupancy. The facility must comply with the American Disabilities Act and should be on the Hotel-Motel National Master List of FEMA/United States Fire Administration. The facility selected should be able to accommodate up to 200 people for each group meal. The chosen vendor must be prepared to provide vegetarian, vegan and kosher meals. Approximately 25% of all meals will be vegetarian/vegan; up to 1% will be Kosher. for each group, the catering needs will break down as lunch/dinner with an afternoon break on DAY 1; breakfast/lunch/dinner with morning and afternoon breaks on DAY 2; and breakfast/lunch with mid-morning break on DAY 3. Based on these catering needs, proposals should include a Per Person cost per meal. Additionally, the facility should be able to hold up to 200 people classroom style for general sessions and have at least 5 breakout rooms for PSO and 5 breakout rooms for EST. The breakout rooms must be able to accommodate up to 40 people each (set in rounds). All rooms (General Session and Breakouts) should be set with #2 lead pencils and water service. The site selected must not be more than a 45 minute commute away from the nearest Amtrak train station and airport and should be able to provide transportation to/from airport and hotel. All proposals received must include an explanation of shuttle transportation available and indicate additional cost. Proposals must also include the cost of parking, if any. The specific meeting requirements are as follows: PSO DAY 1 A registration area with a telephone and five (5) six foot skirted tables and chairs; lunch to accommodate a flow of registrants from 11:30 a.m. until 2:00 p.m. for up to 200 people. A General Session room set classroom style for up to 200 people; audio-visual needs may include a large projection screen, a two-shelf audio-visual cart, a podium, a microphone, a VCR, a slide projector, and five (5) flip charts. An afternoon break with beverages and light snack. Also that afternoon up to five (5) breakout rooms set to accommodate up to 40 people each. Each room should be available until 8:00 p.m. and have two (2) flipcharts. Dinner for up to 200 people. For participants arriving before check-in an area should be designated for luggage storage. PSO DAY 2. Hot breakfast for up to 200 people. A General Session room in the morning, set classroom style for up to 200 people. Audio-visual needs, the same as PSO DAY 1; a mid-morning brak with beverages and light snack. Lunch available to accommodate up to 200 people; in the afternoon up to five (5) breakout rooms set to accommodate up to 40 people each. Each room should be available until 8:00 p.m. and have two (2) flipcharts, an afternoon break with beverage and light snack, dinner for up to 200 people, with a podium and two (2) microphones. PSO DAY 3 hot breakfast for up to 200 people, up to five (5) breakout rooms, set in the same style as the previous day, a mid-morning break with beverage and light snack. Lunch for up to 200 people, with a podium and microphone. EST DAY 1. A registration area with a telephone and five (5) six foot skirted tables and chairs. Lunch available to accommodate a flow of registrants from 11:30 a.m. until 2:00 p.m. for up to 200 people. THIS WILL BE SEPARATE FROM THE PSO LUNCH. A General Session room set classroom style for up to 200 people, audio-visual needs may include a large projection screen, a two shelf audio-visual cart, a podium, a microphone, a VCR, a slide projector, and five (5) flipcharts. An afternoon break with beverage and light snack, five (5) breakout rooms with two (2) flipcharts -- four (4)of the breakout rooms set up to accommodate up to 50 people each and one set up to accommodate 15 people. Dinner in the evening for up to 200 people with a mpodium and two (2) microphones. For participants arriving before check-in, an area should be designated for luggage storage. EST DAY 2 Hot breakfast for up to 200 people. A General Session room in the morning, set classroom style for up to 200 people. Audio-visual needs will be the same as EST DAY 1. A mid-morning break, with beverages and light snack. Lunch for up to 200 people, with a podium and microphone. In the afternoon, up to five (5) breakout rooms set in rounds, to accommodate up to 40 people each. The rooms should be available until 8:00 p.m. and have two (2) flipcharts. An afternoon break with beverages and light snack. Dinner for up to 200 people. EST DAY 3. Hot breakfast for up to 200 people; general session room and five (5) breakout rooms set in the same style as the previous day. A mid-morning break bwith beverages and light snack. Lunch for up to 200 people, with a podium and microphone. Bids MUST include the following information to be considered: 1. Per night sleeping room rate for single and double occupancy. 2. Costs PER PERSON for all catering. Due to our status as a federal corporation, we will only consider food costs which fall within the federal per diem rate for your area. 3. Charges for meeting space and audio-visual equipment (including flipcharts) 4. A description of the shuttle service available and any costs associated with shuttle transportation and parking. Bids should be submitted to: Damon Bolden, Corporation for National Service, AtlAtlantic Clust Training, 1201 New York Avenue, N. W., Room 9100B, Washington, D. C. 20525. (202) 606-5000 ext. 581 (voice) (202) 565-2789 (Fax) Bids must be submitted no later than April 30, 2001. Only facilities within the Wilmington, Delaware area need apply. Contract award is subject to availability of funds.

Record

Loren Data Corp. 20010402/XSOL001.HTM (W-088 SN50H701)