Q -- PHARMACY SERVICES

Notice Date

April 11, 2001

Contracting Office

Contracting Officer (90C), Department of Veterans Affairs Medical Center, 1970 Roanoke Blvd., Salem, VA 24153-5483

ZIP Code

24153-5483

Solicitation Number

RFP 658-32-01

Response Due

May 14, 2001

Point of Contact

Dorann J. Burkett (540) 983-1084

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information contained in this notice. This procurement is being conducted under Simplified Acquisition Procedures in accordance with FAR Part 13. This announcement constitutes a formal Request for Proposal (RFP) and a written solicitation WILL NOT be issued. The solicitation document and incorporated provisions and clauses are those in effect through FAC 97-23. RFP 658-32-01 should be referenced on all proposals. This acquisition is 100% small business set-aside and the NAICS Code is 446110 with a small business size standard of $5.0 million. The VA intends to solicit proposals and award a estimated quantities, firm-fixed priced, non-personal services contract(s) for Health Care Resources in accordance with Public Law 104-262 and the authority of Title 38 USC Section 8153. Multiple awards may be made. The Department of Veterans Affairs, Medical Center, 1970 Roanoke Boulevard, Salem, Virginia 24153, is soliciting for pharmacy services located within a ten (10) mile radius of the Department of Veterans Affairs Community Based Outpatient Clinics (CBOC). CBOC's are located at Southside Family Medical Center, 2811 Riverside Drive, Danville, Virginia 24541, Tazewell Family Physicians, 123 Ben Bolt Avenue, Tazewell, Virginia 24651, and Sandy River, 4520 Medical Center Road, Danville, Virginia 24549. The Contractor shall provide pharmaceutical products and services, to include medication counseling, to VA beneficiaries treated at the clinics in accordance with all terms, conditions, and provisions of the solicitation for a base year, one (1) year from the date of award, plus two (2), one (1) year options. The estimated requirement is for 500 prescriptions to be filled per year per CBOC. There will be three (3) Contract Line Item Numbers (CLIN) per year (CLIN 1, 2, 3). The CLIN for each year shall reflect; Item 1: Dispensing fee per prescription. Item 2: Percentage of discount from the latest edition of Drug Topics Red Book average wholesale price (AWP) for a generic prescription. Item 3: Percentage of discount from the latest edition of Drug Topics Red Book average wholesale price (AWP) for a brand name prescription for the base year and each option year. Contract award shall be made considering the dispensing fee and discount off the AWP that provides the best value to the Government. Statement of Work: Services shall include the dispensing of pharmaceuticals as prescribed by clinic staff. Only new prescriptions shall be filled. In rare instances where refills may be necessary, the Pharmacy filling the prescription shall be provided a pre-authorization by the VAMC Pharmacy Manager. Unless otherwise pre-authorized, prescription fills shall be limited to a maximum of a ten (10) day supply. Prescriptions filled under this contract shall be, to the extent permitted by law, the least expensive drug product the pharmacy has in stock. Generic drugs shall be dispensed whenever possible. A product is not considered a generic equivalent unless the strength, quantity and dosage are the same as the brand name. The generic name shall be displayed on all labels for all medications. Prescriptions shall be filled and dispensed only for the authorized medications listed below: Albuterol Inhaler, Amoxicillin Caps, Lorazepam Tabs, Sulfamethoxazole/Trimethoprim Double Strength Tabs, Chlorpheniramine Tabs, Prochlorperazine Caps, Propoxyphene Napsalate Tabs, Doxycycline Tabs, Glucose Gel, Ibuprofen Tabs, Adalat CC, Nitroglycerine, Sublingual Tabs, Prednisone Tabs, Acetaminophen with Codeine 30mg Tabs, and Ranitidine Tabs. If the following drug products are required they shall be dispensed by brand name only: Lanoxin (digoxin), Dilantin (phenytoin), Tegretol (carbamazepine), and Coumadin (warfarin). Other emergency prescriptions as ordered by clinic physicians via VA Form 10-1158 and per-authorized by the Pharmacy Manager of the Department of Veterans Affairs Medical Center Salem, Virginia or his designee shall be filled. VA pharmacy shall communicate with the retail pharmacist for approval. The authorized pharmacy shall provide the date of filling, quantity provided (if other than the prescribed quantity), prescription number and name or initials of responsible pharmacist. All information concerning VA beneficiaries shall be kept confidential and shall not be disclosed to any person, except as authorized in writing and according to all applicable laws. Representatives of the VA are authorized to visit the premises of any pharmacy filling VA prescriptions under the Contractor's plan during business hours for the purpose of auditing and evaluation, which may include the inspection of clinical records. All adverse drug events reported to the Contractor's pharmacies by beneficiaries of the VA shall be reported to the Salem VA Medical Center's Pharmacy Manager. Adverse drug events include; dispensing errors, drug allergies, and adverse drug reactions. Pharmaceutical care provided to VA beneficiaries under this contract shall meet all standards applicable to Medicaid recipients in the State where the services are provided and standards set forth in the current JCAHO accreditation manual for Ambulatory Care/Pharmaceutical Services. The Contractor shall bill the Salem VA Medical Center monthly in arrears for services rendered. The VA shall randomly audit all billings. All invoices shall reference the following information: Contract Number, Dose, Patient name, Patient's social security number, Prescription number, Name of medication and NDC number of dispensed drug, and Contractor's charge. Special Contract Requirements: Services performed by the Contractor shall be under the direction of the VA Medical Center Pharmacy Manager, and the CBOC Clinic Manager. The contract is subject to the availability of VA appropriations. The Contractor shall perform no services after September 30th of each year until the Contracting Officer authorizes such services in writing. Personnel assigned by the Contractor to perform the services covered by this contract shall be licensed in a State, Territory, or Commonwealth of the United States or the District of Columbia. All licenses held by the personnel working on this contract shall be full and unrestricted licenses. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract. The Contractor shall provide its employees working under this contract with the following: workers compensation, professional liability insurance, health examinations, income tax withholding, and social security payments. Payment for any leave, including sick leave, holiday or vacation time is the responsibility of the Contractor. The parties agree that the Contractor, its employees, agents and subcontractors shall not be considered VA employees for any purpose. Upon award of a contract, the Contracting Officer will appoint a Contracting Officer's Technical Representative (COTR) to assist with the contract monitoring requirements. The Contractor shall develop a record keeping system for prescriptions filled for the VA Clinics. The Contractor shall be paid only for those prescriptions that are approved by the VA Clinics. Full text of clauses and provisions are available at Federal Acquisition Regulations (FAR): http://www.arnet.gov/far/ and Veterans Affairs Acquisition Regulations (VAAR): http://www.va.gov/oa&mm/vaar/. The following clauses and provisions apply to this acquisition and may be obtained from the web sites: 52.212-1 Instructions to Offerors Commercial Items; the offer shall submit a completed copy of provisions at 52.212-3 Offeror Representations and Certifications-Commercial Items, and VAAR 852.219-70 Veteran-Owned Small Business with their proposal. The following clauses and provisions also apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions, the following clauses are added to 52.212-4 by addendum; 52.216-18 Ordering; 52.216-21 Requirements; 52.217-8 Option to Extend Services; 52.217-9 Option to Extend the Term of the Contract; 52.224-1 Privacy Act Notification; 52.224-2 Privacy Act; VAAR 852.216-70 Estimated Quantities for Requirements Contracts; 852.237-7 Indemnification and Medical Liability Insurance; 852.270-1 Representatives of the Contracting Officer; 852.237-70 Contractor Responsibilities; 852.270-4 Commercial Advertising; 852.271-70 Services Provided Beneficiaries; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items. In accordance with The Health Insurance Portability and Accountability Act (HIPAA) and the Balanced Budget Act (BBA) of 1977, the Office of Inspector General has established a list of parties and entities excluded from Federal health care programs. Specifically, the listed parties and entities may not receive Federal Health Care program payments due to fraud and/or abuse of the Medicare and Medicaid programs. Therefore, all offerors shall review the OIG List of Excluded Individuals/Entities on the OIG web site at www.hhs.gov/oig to ensure that the proposed candidate(s) and/or firm(s) are not listed. Offerors should note that any excluded individual or entity that submits a claim for reimbursement to a Federal health care program, or causes such a claim to be submitted, may be subject to a Civil Monetary Penalty (CMP) of $10,000 for each item or service furnished during a period that the person or entity was excluded and may also be subject to treble damages for the amount claimed for each item or service. CMPs may also be imposed against health care providers and entities that employ or enter into contracts with excluded individuals or entities to provide items or services to Federal program beneficiaries. By signing the offer/bid, the Contractor certifies that he/she has reviewed the OIG List of Excluded Individuals/Entities and that the proposed candidate(s) and/or firm is not listed as of the date the offer/bid was signed. Proposals shall be due by close of business, 4:30 p.m., local time (EST), Monday, May 14, 2001. An official authorized to bind the offeror's organization shall sign all offers. All proposals shall be submitted to Contracting Officer (90C3), VA Medical Center, 1970 Roanoke Boulevard, Salem, Virginia 24153, or faxed to Contracting Officer (90C3) at (540) 983-1065. A copy of the Pharmacists licenses and Certificate of Insurance shall be submitted with proposal. The Government is not responsible for illegible faxed material.

Record

Loren Data Corp. 20010413/QSOL004.HTM (W-101 SN50I910)