W -- ADP/AV EQUIPMENT RENTAL AND SUPPORT FOR 40ST ANNUAL NAVY OCCUPATIONAL HEALTH & PREVENTIVE MEDICINE WORKSHOP

Notice Date

April 24, 2001

Contracting Office

FISC Norfolk Acq Group, Hampton Roads Detachment, 1968 Gilbert St., Suite 600, Norfolk, VA 23511-3392

ZIP Code

23511-3392

Solicitation Number

N00189-01-Q-114A

Response Due

April 26, 2001

Point of Contact

David St. Laurent @ 757.443.1444 or Nicole Wohl @ 757.443.1450

Description

Further specifications follow: TOWN AND COUNTRY (05/10/01-05/18/01) SPECIFICATIONS FOR AUDIOVISUAL EQUIPMENT AND QUANTITIES OPENING SESSION (5/14/01) (ATLAS BALLROOM 08:00 AM -12:00PM) QTY DESCRIPTION 2 Data/Video Projector 2 12' x 16' Rear-Projector Screen w/dress 1 Video Camera Package w/tripod 1 27" Confidence Monitor -- for Podium 1 Lighting Package Includes (*) 4 *Shakespeare 575W 2 *Pepper 420 2 *Cine-queen PAR 1 Microphone & Mixer Package Includes (**) 1 **12-ch Mixer (Mackie) 3 **Podium Microphones 1 **100' Snake 6 Lapel Microphones 1 Amp & Speaker Package Includes (***) 6 ***Eon self-powered Speakers 2 Scan Converter 2 Automatic Powerpoint Slide Changers 3 Laser Pointers A Monitor at each podium so the MC/Speaker can observe big screen projection 100 (Linear Feet)Pipe & Drape SPECIFICATIONS FOR REMAINING AUDIOVISUAL EQUIPMENT DESCRIPTION Overhead Projection Package to include: Overhead Projector (w/spare bulbs) Projection Cart Tripod Screen (Note -- Tripod Screen is not required if room is setup for LCD Projector) 35MM Slide Projector (w/tray & spare bulbs): Wireless Remote Control 4"-8" Zoom Lens Projection Stand Tripod Screen (Note -- Tripod Screen is not required if room is setup LCD Projector) Carousel Trays Screens 27" Color Television & VCR (w/remote control) (Note: Each set will have roll around stand in which to store TV) Video Cassette Recorder (to be used with "Light show" (Note: Each VCR will be VHS format unless otherwise specified) Wireless Lavaliere Microphones (w/batteries) 4' x 6' Whiteboard (Note: Do note include pen set and eraser with price quote -- NEHC will supply these items) Easels (Note: NEHC will supply marking pins and postable easel pads) SPECIAL AV REQUIREMENTS -- NOTE: "HEALTH PROMOTION" requires the following equipment in the Golden Ballroom -- May 18 (0820-0940) QTY DESCRIPTION 1 Free standing PA system consisting of: 1 Power mixer with at least three channels: vocals, guitar, CD 1 CD player patched through the mixer 1 Vocal microphone and stand (boom or gooseneck) 4 Speakers on stands ** ALL APPROPRIATE CABLES, INCLUDING AN EXTRA XLR CABLE OR DIRECT BOX FOR GUITAR GENERAL REQUIREMENTS Minimum specifications for workstation computers: Pentium 450 MHz Microprocessor or better 64MB RAM minimum or better 9 GB Hard Drive minimum 1.44 MB 3.5" Internal Floppy Drive CD-ROM drive (minimum 24X) Sound Blaster sound cards and speaker 101-Key Keyboard or higher Windows NT 4.0 (SP 5 or 6a) or Windows 98 OS as directed shall be the same versions on all workstations delivered 2-Button Mouse and mouse pad and/or Cordless Mouse as specified Non-Interlaced SVGA, 15" Monitor minimum MS Office 2000 Professional (PowerPoint software needed for majority of workshop presentations) Netscape Navigator (Version 4.5 minimum) with 128 bit encryption Microsoft Internet Explorer (Version 5.0 minimum) with 128 bit encryption, set as default browsers Norton Anti-Virus (Version 5.0 minimum) and latest virus signature files applied on ALL computers Iomega 100MB Zip Drives internal; additionally vendor shall supply a total of 8 parallel port 250MB drives for anticipated speaker's needs Power strip with built in surge suppressor Appropriate Printer Drivers on any computers attached to Printers Device drivers shall be provided by and pre-installed by the vendor, i.e., Iomega Zip drivers, necessary video drivers, etc. Adobe Acrobat Reader Systems shall be integrated and tested prior to delivery to site. Minimum 3 GB free/available hard drive space required after installation of software specified in this contract. Laser printers shall be Hewlett Packard LaserJet 4 or comparably newer models with a minimum of 8MB of memory. All printers should include a full toner cartridge. Printers are listed in the comments section of the daily printouts. Power (from wall outlet) shall be supplied for each component. This includes all related needed items such as extension cords, surge suppressors, etc. Vendor shall coordinate power requirements with Town and Country Conference Center to assure adequate power supply is available to drive all designated equipment, i.e., computers, printers, copy machines, faxes, etc. Vendor shall provide all peripheral component (printer, modem, CD-ROM, etc.) cables. Vendor shall setup, install, and remove all provided equipment as required by date and location. All systems shall be setup, installed and operational by 0600 each day, unless otherwise specified. Any equipment whose location was specified by 1800 the previous day, which is not in place by 0600 shall be provided by the vendor at no cost to NEHC. This penalty can be waived at the discretion of the Workshop Director. NEHC will provide vendor with various additional applications software to be installed in the computer lab/demo area. NAVENVIRHLTHCEN personnel must be allowed to install additional software as required. All software installed by NAVENVIRHLTHCEN personnel shall be deleted by vendor upon end of workshop NAVENVIRHLTHCEN will provide standard copier paper, and other paper stock as required for the Hewlett Packard LaserJet printers. Technician(s) shall be onsite for service between the hours 6:00 AM and 7:00 PM and on call after hours throughout the conference. Vendor shall repair and/or replace items within 1 hour as required due to component malfunction. Any equipment, which is not repaired or replaced within one hour,shall be provided by the vendor at no cost to NEHC. This penalty can be waived at the discretion of the Workshop Director. Computer contractor shall coordinate with the Audio/Visual (A/V) contractor to ensure that all computers are compatible with A/V equipment. Vendor shall provide 5 additional computer systems, which will be held in reserve for use as determined by Computer Coordinator. Location to be determined. As spares both regular mice and Cordless Mice or equivalent as well as spare Batteries for the cordless mice Internet access requirements are annotated in the comments section of the daily printouts. Systems requiring Internet access, as well as all systems that are networked, shall come installed with an appropriate network card or modem, as well as all drivers, networking software, "Internet Explorer" web browser software and when dial-up access is required, an "account" to access the Internet via a local or "800" phone number where applicable. ALL COSTS SHALL BE INCLUDED. Hardwired access to the Internet via a network card shall be used whenever possible. Modems with dial-up connections shall be used only as a last resort. Training, Demonstration, and Registration area computers will be configured to have Internet access capability. Computers requiring networking (as apposed to standalone computers requiring Internet access) shall be connected via 10 or 10/100 Ethernet cards to a hub. Vendor shall supply all Network Interface Cards, Patch Cables and Hubs. The three areas requiring networking between computers are registration, the Computer Lab, and the Computer Demo Room. SPECIFIC REQUIREMENTS Registration Area Requirements: The registration data shall be loaded on the Windows NT servers. Only one of these computers shall require Internet access. QTY 5 Computers MidiTower meeting the following specifications: Pentium 450 or better 64 mg Ram, 9 GB HD, 1.44 FDD, 24Xcd ROM 10 or 10/100 Ethernet network cards SVGA Color Monitor 15" minimum; resolution shall be set to minimum 1024x768 and 256 bit color Computers shall require access to the NEHC-WORKSHOP server through either in-house network, or T1 Internet connectivity (if NEHC-WORKSHOP server is not off-site) Powerstrip/surge suppressor Software Requirements are: Windows NT 4.0 MS Office 2000 Professional Iomega 100MB ZIP Drivers Applicable Laser Printer Drivers Norton Anti-Virus QTY 2 (if NEHC brings its server on-site, this requirement will be precluded) Multi-media Computers MidiTower meeting the following specifications: Pentium 450 or better 64 mg Ram, 6 gig HD, 1.44 FDD, and 24XCD-ROM 10BaseT network cards SVGA Color Monitor 15" minimum Internet capability via T-1 line connection Powerstrip Software Requirements are: Windows NT 4.0 Server MS Office 2000 Professional IE Explorer Applicable Laser Printer Drivers QTY 2 HP Series 4 (or comparably newer) Laser Printer Misc. Requirements: QTY 8 External Parallel Port Iomega 250MB ZIP Drives, 2 connected to the two computers in the Speaker Ready Room (Devonshire Room in the Meeting House/Conference Center), 1 in the Registration Area, and 5 for use as needed. Speaker Ready Room Requirements: Each computer shall have Internet access, multi-media and internal/external 250MB ZIP drives. QTY 2 (set up in the Devonshire Room of the Meeting House/Conference Center) Multi-media Computers MidiTower meeting the following specifications: Pentium 450 or better 64 mg Ram, 9 gig HD, 1.44 FDD, 24Xcd-rom 56k modem cards 10BaseT network cards (if networked, see Speaker Room Requirements) Sound Blaster sound cards and speakers External Iomega 250 MB ZIP Drive SVGA Color Monitor 15" minimum Powerstrip/surge suppressor Software Requirements are: Windows 98 MS Office 2000 Professional MS Internet Explorer Version 5 Netscape 4.5 or better Applicable Printer Drivers Adobe Norton Anti-Virus QTY 2 HP Series 4 (or comparably newer) Printer Inkjet Printer Training and Demonstration Area Computer Requirements: Each computer will have Internet access via the computer network, and full multi-media capabilities. Computers will be set up in the Pacific Ballroom, Salon 3 QTY 30 (15 for Training area; 15 for Demonstration area) Multi-media Computers MidiTower meeting the following specifications: Pentium 450 or better 64 mg Ram, 6 gig HD, 1.44 FDD, 24X CD-ROM 10BaseT network cards Sound Blaster sound cards and speakers SVGA Color Monitor 15" minimum Powerstrip/surge suppressor All computers to be networked and to have Internet connectivity Software Requirements are: Windows NT 4.0 MS Office 2000 Professional IE Explorer, Version 5.0 or better Netscape, Version 4.5 or better Applicable Printer Drivers Adobe Norton anti-Virus QTY 2 (1 in Training area and 1 in Demonstration area -- reference diagram) Computer -- laptop with external mouse for ease of use at podium or desk at front of training classroom area Laptop screen shall be displayed via projection device to tripod screen at front of classroom Laser pointer device Iomega 100MB ZIP Drive Software Requirements are: Windows NT 4.0 MS Office 2000 IE Explorer, Version 5.0 or better Netscape, Version 4.5 or better Adobe Norton Anti-Virus QTY 2 (1 in Training area & 1 in Demo area -- reference diagram) -- HP Series 4 (or comparably newer) Printer QTY 1 File Server, Windows NT 4.0. Server shall be protected by a UPS system. Server shall be connected to T-1 line to provide Internet access to computers in Training/Demonstration area. Equipped with 250MB Zip drive and minimum 24X CD-ROM drive. As needed: Projection lamp replacements for projection devices Meeting Room Computer & Audio Visual Requirements: Meeting rooms shall be configured with two basic set ups as follows: One set up shall have a computer system with an SVGA projector capable of accepting images up to 1024x768, a tripod screen suitable for the meeting room size, a remote control unit compatible with PowerPoint, and Overhead and or 35mm slide projectors as needed, a laser pointer and flip charts or white boards. Screen Savers shall be disabled on these systems. Vendor shall analyze room requirements to determine best solution for projection and screen display needs for adequate presentation of speaker material. The second configuration shall not have a computer system. The overhead projectors and the 35mm slide projectors shall be on rolling carts for relocation where needed. Computer vendor shall provide the following for classroom/meeting room requirements: QTY 23 min. needed on date requiring maximum computer needs (Sunday, May 13, 2001) as follows: Computers MidiTower or Laptop devices (least costly equipment is preferred) meeting the following specifications: Pentium 450 or better 64 mg Ram, 2 gig HD, 1.44 FDD, 24Xcd ROM Internal Iomega ZIP Drive (pre-configured) SVGA Color Monitor 15" minimum (these will not be required if LCD projection device can be used to initiate the operating system and allow set-up of speaker presentations) Cordless Mouse Powerstrip Software Requirements are: Windows 98 MS Office 2000 Professional (MS Powerpoint shall be required on these computers!) Adobe Norton Anti-Virus QTY 23 minimum needed on date requiring maximum computer presentation needs (Sunday, May 13,2001) as follows: SVGA projector and cordless remote control unit capable of connection with computer equipment in the classroom/meeting room environment. Most of these will be used for MS PowerPoint presentations. Laser pointer devices As needed: Projection lamp replacements for projection devices Course Number 21004 (Occupational Exposure Assessment) Requirements: (if course will be held in designated Training Room, these specifications can be precluded). This course will be conducted Saturday and Sunday, May 12-13, 2001. There will be 21 students in this course sharing 7 computers, three students per computer. One computer will be needed by the speaker(s). The speaker's computer shall be set up at the front where the speaker can view and manipulate a laptop screen that is also projected at the front of the classroom via a projection device. Computer vendor shall provide the following for classroom/meeting room requirement: QTY 7 -- Computers MidiTower meeting the following specifications: Pentium 450 or better 64 mg Ram, 2 gig HD, 1.44 FDD, 24X CD-ROM Internal or external Iomega ZIP Drive (pre-configured) SVGA Color Monitor 15" minimum Powerstrip Software Requirements are: Windows 98 MS Office 2000 Professional Norton Anti-Virus QTY 1 Computer -- laptop with cordless mouse for ease of use at podium or desk at front of classroom Laptop screen to be displayed via projection device to tripod screen at front of classroom Laser pointer device Software Requirements are: Windows 98 MS Office 2000 Professional Norton Anti-Virus As needed: Projection lamp replacements for projection devices NOTE: Interested vendors may request actual quantities of AV (per day) requirements and computer (per day) requirements from David St. Laurent @ 757.443.1444.

Record

Loren Data Corp. 20010426/WSOL006.HTM (W-114 SN50K161)