X -- CONFERENCE AND GUESTROOM FACILITIES IN NEW ORLEANS, LA

Notice Date

April 30, 2001

Contracting Office

Department of Defense Education Activity, Hqs, Procurement Div, 4040 N. Fairfax Drive, 4th Floor, Arlington, VA 22203

ZIP Code

22203

Solicitation Number

MDA410-01-Q-0173

Response Due

May 8, 2001

Point of Contact

Barbara La Falce, Contracting Officer

E-Mail Address

click here to contact the contracting officer (balfalc@hq.odedodea.edu)

Description

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotations are being requested and a written solicitation will not be issued. The solicitation number is MDA410-01-Q-0173. This action will be processed using simplified acquisition procedures. The Department of Defense Education Activity (DoDEA) requires guestrooms and meeting facilities to conduct the Reading in Content Areas Workshop for DoDEA teachers during the period July 16-20, 2001 in New Orleans, LA. The hotel facility must be within 6 blocks of Jackson Square in the French Quarter. Local historic trips are an integral part of the training for the overseas teachers. The contractor must have a DUNS number and a current registration with the Department of Defense CCR database. GENERAL REQUIREMENTS: The contractor shall provide: a. (26) king-size, non-smoking, single occupancy Guestrooms for the nights of 15 -- 20 Jul 01at the Government per diem rate for lodging in the contractor's locality. DoDEA workshop participant arrivals and departures for these rooms will be as follows: twenty-six (26) will check-in 15 Jul 01, twenty-one (21) will checkout the morning of 18 Jul 01, twenty-one (21) will check-in 18 Jul 01, and twenty-six (26) will checkout the morning of 21 Jul 01. Names of participants will be provided for the block of rooms which, should be reserved under the name of "DoDEA Reading Workshop." b. A $100.00 meal credit applied to the 21 participant guestroom stays of 15-17 Jul 01 and the twenty-one (21) participant guestroom stays of 18-20 Jul 01 (total of forty-two $100.00 credits) to be reimbursed by the Government. This credit shall be used by participants to pay for their meals valued up to but not exceeding $100.00 credit limit. Any meal charges exceeding the $100.00 credit limit shall be borne solely by the responsible participant. c. One (1) large secure conference room with refreshment service, available a 24-hour basis from the evening of 15 Jul 01 to 5:00 PM 20 Jul 01. This room shall a) comfortably accommodate 26 people seated at table rounds of four (4) people each, b) provide for additional space for audio/visual (A/V) equipment and presentation materials and ad hoc work groups; c) include one (1) rectangular table along the perimeter for the purpose of holding meeting supplies; d) include large wastebaskets and candy/mints, ice water and drinking glasses at each table round. Conference room refreshment service for twenty-six (26) 16-17 Jul 01 and 19-20 Jul 01 and morning service only for five (5), 18 Jul 01. The morning service shall included and assortment of danish, muffin and/or donuts and coffee and tea (decaf and regular). The coffee and tea shall be refreshed at mid morning. Afternoon service shall included an assortment of cookies or snacks, and soft drinks (to include regular, diet, caffeine-free, and diet caffeine-free). f. Storage space, at no cost to the Government, for DoDEA for approximately 100 pounds of meeting material to be delivered to the contractor's facility 2-3 days prior to the start of the conference meeting. g. Access to and Use of Business Office machines (i.e. fax, telephone, copier) as needed at an expense not to exceed $500.00. The contractor shall be responsible for tracking these expenses and shall deny any further access to these machines when and it the $500.00 limit is reached. The DoDEA Program Managers (PMs) for this requirement are: Primary: Melanie LeVault, DoDEA PDEE Division, 4040 N. Fairfax Drive, Arlington, VA 22203, 703/696-4414, ext. 1440, and Alternate: Marilyn Annen, DoDEA PDEE Division, 4040 N. Fairfax Drive, Arlington, VA 22203, 703/696-4414, ext. 1438. The contractor shall provide a point of contact to attend to any/all problems that may arise to the DoDEA PM not later than one week prior to the start of the contract services. The DoDEA PM (a) does not have the authority to change the scope of work, and (b) does not have the authority to authorize any additional cost to this contract. Any change to the contract scope or increase to the contract cost requires prior written approval from the Contracting Officer as named in Block 6 of the DD Form 1155. The following clauses/provisions apply to this solicitation through FAC 97-24 and DCN 20001213: FAR 52.212-1, Instructions to Offerors-Commercial; 52.212-2, Evaluation-Commercial Items. A single award will be made to the responsible offeror whose offer conforms to all requirements of this solicitation and provides the lowest cost to the Government. 52.212-3, Offerors Representations and Certifications -- Commercial Items, this is a "fill-in" clause which MUST be completed and submitted with the offeror's bid/quote; 52.212-4, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items; 52.222-26, Equal Opportunity, 52.222-35, Affirmative Action for Special Disabled and Viet Nam Era Veterans; 52.222-36, Affirmative Action for Handicapped Workers; 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Viet Nam Era; 52.232-33, Payment by Electronic Funds Transfer. The following DFARS clauses are incorporated by reference: 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders applicable to Defense Acquisitions of Commercial Items, 252.204-7004, Required Central Contractor Registration. The NAICS code is 72111. CLIN 0001: 26 Single Occupancy Guestrooms for 6 nights, 15-20 Jul 01 (offeror shall identify all subcharges applicable to the total room charge -- such as any/all taxes); CLIN 0002: $100.00 meal credit per participant/guestroom, 42 each @ $100.00 per participant, total: $4,200.00; CLIN 0003: Large Conference Room, eve 15 Jul 01 to 5:00 PM 20 Jul 01; CLIN 0004: Meeting Refreshment Service for Large Conference Room, 16-20 Jul 01; CLIN 0005: A/V Equipment, 16-20 Jul 01; CLIN 0006: Miscellaneous Business Office Machine Charges, Not to Exceed $500.00. The following items shall be submitted to the address shown above, not later than 2:00 PM EST, 8 May 01: 1. The Quote, along with Representations and Certifications; 2. The name, addresses and phone number of the Contractor's point of contact for the quote submission. 3. The Contractor's DUNs, TIN, and CAGE code, if available. Fax submissions are acceptable (703/696-4871), however, the contractor is responsible for confirming actual receipt of entire quote by the contracting officer. Full text of all FAR and DFARS clauses and provisions can be accesses @ http://farsite.hill.af.mil.

Record

Loren Data Corp. 20010502/XSOL003.HTM (W-120 SN50K706)