R -- NSHS ISO 9000

Notice Date

May 1, 2001

Contracting Office

Naval Medical Logistics Command, Code 02, 1681 Nelson Street, Ft. Detrick, MD 21702-9203

ZIP Code

21702-9203

Solicitation Number

N62645-01-T-6004

Response Due

May 15, 2001

Point of Contact

Laura Belluomo (301) 619-3034

E-Mail Address

lmbelluomo@us.med.navy.mil (lmbelluomo@us.med.navy.mil)

Description

Naval Medical Logistics Command has a requirement for audit and registration services in support of the Naval School of Health Sciences (NSHS), Bethesda , Maryland for the registration of a quality management system which is compliant with ISO 9001:2000. SIC codes 80 and 874 apply to NSHS. The requirement includes a pre-assessment audit, the audit and registration, and options for surveillance audits for up to three years after registration. This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The document number for this Request for Quotation is N62645-01-T-6004. This solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-23. SIC is R499. The government contemplates award of a firm fixed price purchase order for the following services: CLIN 0001, Pre-assessment and registration, 1 Lot; Options for Surveillance Audits: CLIN 0002, 1st Surveillance Audit; 1 ea; CLIN 0003, 2nd Surveillance Audit, 1 ea; CLIN 0004, 3rd Surveillance Audit, 1 ea; CLIN 0005, 4th Surveillance Audit,1 ea; CLIN 0006, 5th Surveillance Audit, 1 ea; CLIN 0007, 6th Surveillance Audit, 1 ea; CLIN 0008, Travel, NTE (to be determined). Description of work: SCOPE OF WORK. The Contractor shall provide audit and registration services in support of the Naval School of Health Sciences, Bethesda (hereafter referred to as "NSHS") for the registration of a quality management system which is compliant with requirements contained in International Organization for Standardization (ISO) standard 9001:2000 for Quality Management Systems (ISO 9001:2000). The scope of ISO registration being sought is to cover all command functions with the exception of the Navy Medicine Center for Organizational Development. Call point of contact for organizational chart of the Naval School of Health Sciences' 171 employees. All reviews and audits required by this contract shall be conducted to measure compliance with the standard published by International Organization for Standardization (ISO) standard 9001: 2000 for Quality Management Systems (ISO 9001:2000). All reports required by this contract shall provide clear information regarding major and minor areas of non-compliance with the standard, as well as areas of strength within the quality management system. All written reports shall be submitted electronically in Microsoft Word 97 format. Document Review. The contractor shall conduct a review of NSHS quality management system documentation. The contractor shall provide a written report of the findings of this review. The document review may be conducted on-site in conjunction with the required pre-assessment audit or may be conducted off-site. Performance must begin no later than September 30, 2001. Pre-assessment audit. The contractor shall conduct an on-site, pre-assessment audit of NSHS's quality management system to determine compliance with the ISO 9001 standard. The contractor shall provide NSHS Management Team with a verbal report of findings at the conclusion of the audit and with a written report within 5 business days following the audit. Initial audit. The contractor shall conduct an on-site, initial audit of NSHS quality management system. At the conclusion of the audit, provide the NSHS Management Team with a verbal report of findings. The contractor shall provide a written report of findings within 5 business days following conclusion of the audit. The contractor shall review the corrective actions taken by NSHS on any contractor findings from the pre-assessment, initial, certification, or surveillance audits. Review of the NSHS corrective actions will be performed not later than 30 days following receipt or earlier (for the pre-assessment audit) as required by NSHS implementation timeline. Registration. Following successful completion of the initial audit by NSHS, the contractor shall prepare a recommendation for ISO registration and shall issue the registration certificate. Surveillance audits. If exercised, options for surveillance audits may be exercised in accordance with FAR 52.217-7, Option for Increased Quantity. Surveillance audits will be done twice per year (approximately every six months) following the date of issue of the registration certificate to determine whether the quality management system continues to meet its own implementation guidelines and continues to be compliant with the ISO 9001 standards. Surveillance audits will be done for the duration of the certification (three years). Qualifications. The contractor shall be Registrar Accreditation Board (RAB) accredited for NSHS's Standard Industry Code(s) (SICs) *80 and *874. INSTRUCTIONS FOR OFFERORS. Offerors will provide answers to the questions listed below under Qualifications and Experience and PRICING. QUALIFICATIONS AND EXPERIENCE. Please provide 3-5 references (name, address, phone and e-mail) from organizations you have registered in SIC codes 80 or 874. Outline the standards, qualifications, certification, re-certifications and continuing education requirements for your auditors. Propose project milestones from the initial document review through the surveillance audits. Assume a contract award on or about 31 May 2001. Will the same set of auditors be used for desk audit, pre-assessment, and final assessment? Please provide data of RAB accreditation and the name of the accrediting institution. Explain how your company ensures that consulting services are kept completely separate from accrediting processes. How long have you been in the business of registering companies to ISO 9000? How many registrations has your company performed in SIC codes 80 & 874? Please provide a description of the registration process used by your company including the conditions for certificate suspension, withdrawal, cancellation, and reinstatement. PRICING. Please provide firm fixed pricing for CLINs 0001-0007 which cover pre-assessments, audits and registration. Travel costs will be reimbursed using the Joint Travel Regulations (JTR) as a guide. The Government will establish a "not to exceed" amount for travel related expenses (CLIN 0008 and associated sub-CLINs) at the time of award. Receipts and appropriate documentation will be required with invoices for all travel and related expenses. In addition to the CLIN pricing, please provide the cost of a possible additional final audit (should one be required). EVALUATION & AWARD. Award will be made to the offeror whose qualifications, experience and price represent the best value to the Government. Evaluation of qualifications and experience will be based upon the offeror's responses to the questions in QUALIFICATIONS AND EXPERIENCE and PRICING. Responses to the questions will be given significantly greater merit than price. Price evaluation will be inclusive of options, CLINs 0001-0007. The following clauses and provisions apply: 52.212-4, Contract Terms and Conditions-Commercial Items; 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (52.222-3 Convict Labor (E.O. 11755), 52.233-3 Protest After Award (31 U.S.C. 3553, 52.221-21, Prohibition of Segregated Facilities, 52.222-26 Equal Opportunity (E.O.11246), 52.222-35, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C.4212), 52.222-36, Affirmative Action for Workers with Disabilities (29 U.S.C. 793), 52.222-37, Employment Reports on Disabled Veterans and Veterans of the Vietnam Era (38U.S.C.), 52.225-3, Buy American Act -- Supplies (41 U.S.C. 10), 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (32 U.S.C. 3332) 52.239-1, Privacy or Security Safeguards (5 U.S.C. 552a); 252.212-7001, Contract Terms and Conditions Required to Implement Statues or Executive Orders Applicable to Defense Acquisitions of Commercial Items, 252.206-7000, Domestic Source Restriction; 52.212-1, Instructions to Offerors-Commercial Items; 52.212-2, Evaluation-Commercial Items, offers shall be evaluated for fair and reasonable price and technical acceptability; Offerors shall include a completed copy of the provision 52.212-3, Offeror Representations and Certifications-Commercial Items, with their offer. Offerors shall include a completed copy of the provision 252.212-7000, Offeror Representations and Certifications-Commercial items, with their offer. Addenda of this provision includes 252.225-7035, Buy American Act-North American Free Trade Agreement Implementation Act-Balance of Payments Program Certificate. All responsible sources may submit a proposal which shall be considered by the Navy. Please respond via email to lmbelluomo@us.med.navy.mil. Responses are due no later than 15 May 2001. Buyer: Ms. Laura Belluomo (301) 619-3034; fax (301) 619-6793.

Record

Loren Data Corp. 20010503/RSOL008.HTM (W-121 SN50K7D9)