X -- RENTAL OF HOTEL ROOMS, MEETING SPACE AND CATERING

Notice Date

May 1, 2001

Contracting Office

Corporation for National Service, Office of Procurement, 1201 New York Ave. N.W., Washington, DC 20525

ZIP Code

20525

Solicitation Number

CNS-AT-01-03

Response Due

June 2, 2001

Point of Contact

Damon Bolden (202) 606-5000 Ext 581

E-Mail Address

dbolden@cns.gov (dbolden@cns.gov)

Description

The Corporation for National Service, a wholly-owned government corporation intends to award a contract to a qualified vendor in the Wilmington, DE area, who can provide lodging, catering and meeting space for an AmeriCorp*VISTA training. AmeriCorps*VISTA is a federal program which places members in low-income communities to moblize resources and increase the capacity of those communities to solve their own problems. The Pre-Service Orientation (PSO)will occur August 20-22, 2001. The group will check in on Monday (8/20/2001) and check out on Wednesday (8/22/2001). We will need 50-75 sleeping rooms for two nights with 2 double beds to accommodate double-occupancy. The facility must comply with the American Disabilities Act and should be on the Hotel-Motel national Master List of FEMA/United States Fire Administration. The facility selected should be able to accommodate up to 150 people for a group meal. The chosen vendor must be prepared to provide vegetarian, vegan and kosher meals. Approximately 25% of all meals will be vegetarian/vegan; up to 1% will be Kosher. The catering needs will break down as lunch/dinner with an afternoon break on Day 1; breakfast/lunch/dinner with morning and afternoon breaks on Day 2; and breakfast/lunch/dinner with mid-morning break on Day 3. Based on these catering needs, proposals shold include a Per Person cost per meal. Additionally, the facility should be able to hold up to 150 people classroom style for general sessions and have at least 4 breakout rooms. The breakout rooms must be able to accommodate up to 35 people each (set in rounds). All rooms (General Session and Breakouts) should be set with #2 pencils and water service. The site selected should provide transportation to/from airport, Amtrak train station, and hotel. Alll proposals received must include an explanation of shuttle transportation available and indicate additonal costs, if any. Proposals must also include cost for parking. The specific meeting requirements are as follows: DAY 1. A Registration area with a telephone, and five (5) six-foot skirted tables and chairs; lunch to accommodate a flow of registrants from 11:30 a.m. until 2:00 p.m. for up to 150 people. A General Session room set classroom style for up to 150 people; audio-visual needs may include a large projection screen, a two-shelf audio-visual cart, a podium, a microphone, a VCR, a slide projector and four (4) flipcharts. An afternoon break with beverage and light snack; up to four (4) breakout rooms set in rounds to accommodate up to 35 people each. Dinner for up to 150 people. For participants arriving before check-in an area should be designated for luggage storage. DAY 2 Hot breakfast for up to 150 people; a General Session room, set classroom style for up to 150 people, audio-visual needs the same as Day 1. A mid-morning break with beverage and light snack; lunch available to accommodate up to 150 people. In the afternoon, up to four (4) breakout rooms set in rounds, to accommodate up to 35 people each. Each rooms should be available from 8:00 a.m. to 8:00 p.m. and have two (2)flipcharts. An afternoon break with beverage and light snack. Dinner for up to 150 people. DAY 3. Hot breakfast for up to 150 people. A General Session room set classroom style for up to 150 people set the same as the previous day. Four (4) breakout rooms, set in the same style as the previous day. A mid-morning break with beverage and light snack; lunch for up to 150 people, with a podium and microphone. Bid proposals MUST include the following information to be considered: 1. Per night sleeping room rate for single and double occupancy 2. Costs PER PERSON for all catering. Due to our status as a federal corporation, we will only consider food costs which fall within the federal per diem rate for your area. 3. Charges for meeting space and audio-visual equipment. 4. A description of the shuttle service available and any costs associated with shuttle transportation and parking. Bids should be submitted to: Damon Bolden, Training Specialist, Corporation for National Service, 1201 New York Avenue, N. W., Washington, D. C. 20525 (202)606-5000 Ext 581 (voice) (202) 565-2789 (fax) NO LATER THAN June 2, 2001 Only facilities within the Wilmington, DE area need apply. Contract award subject to availability of funds.

Record

Loren Data Corp. 20010503/XSOL002.HTM (W-121 SN50K850)