J -- MANAGED VEHICLE FLEET SERVICES

Notice Date

May 3, 2001

Contracting Office

US Postal Service, Purchasing & Materials Service Center, 225 N. Humphreys Blvd., Memphis, TN 38166-6260

ZIP Code

38166-6260

Solicitation Number

475630-01-A-0161

Response Due

May 17, 2001

Point of Contact

Mark L. Treese (901) 747-7577

E-Mail Address

Click here to contact the contracting officer via (mtreese@email.usps.gov)

Description

The Postal Service is seeking sources to form a long-term relationship (possibly for as long as ten years) for providing managed vehicle fleet services on a national basis for vehicle maintenance and repair agreements (VMRA's). The Postal Service maintains a fleet in excess of 200,000 vehicles. These vehicles range from passenger cars to tractor trailers with the majority being light delivery vehicles. Currently, the Postal Service's estimated spend for vehicle maintenance and repair agreements is between $80-90 million annually. The Postal Service intends to prequalify suppliers. Interested suppliers must respond, in writing, to this request. Response packages must include specific detail to sufficiently address the competencies listed below. The following areas of focus will be used in determining qualifications among responses received: 1. Supplier Coverage: The supplier must be able to supply maintenance and repair services anywhere in the United States. A quality system must be in place which ensures the same high quality of service delivered regardless of the location. Reliability may be demonstrated through consistent response times and low vehicle down times. 2. Program Management and Service Capability: Suppliers must include information outlining the proposed contract management structure. Provide a narrative description of the proposed quality control of services, materials provided and timeliness of service, including a description of their service network. Suppliers must provide information demonstrating that the company has the necessary organization, experience, accounting and operational controls and techical skills. 3. Current and Past Performance: The supplier must provide information and references that will document a record of satisfactory performance on contracts of similar magnitude. Satisfactory performance as defined by the Postal Service is (1) quality of service, (2) timeliness of performance, (3) customer satisfaction. Suppliers must provide proof of timeliness of performance (adherence to contract schedules, including administrative aspects of performance). Suppliers must be able to prove good customer relations (a history of being reasonable and cooperative with customers; commitment to customer satisfaction, integrity, ethics and environmental compliance). 4. Data Warehousing: Suppliers must be able to maintain individual maintenance records on each USPS vehicle. These records must be accessible to the approximately 191 vehicle maintenance facilities as well as other offices as specified by the Postal Service. Suppliers must furnish detailed narratives of all data resources which they propose to make available to the Postal Service. This narrative must include: (1) System flexibility, (i.e ability to easily access data and customize reports). (2) Standard reports (i.e what reports does the system currently generate). (3) System reliability, (i.e number of hours of system downtime within past 12 months). 5. Financial Responsibility: Suppliers must provide adequate information to demonstrate their financial capability, and if the company has the necessary working capital and/or resources to perform the contract. Evidence of financial stability as evidenced by the supplier's credit history will be one aspect of the evaluation. Each supplier must provide their company's (or parent company's) audited financial statements (both the Balance Sheet and Income Statements) for the immediate past two fiscal years. 6. Supplier Diversity: The Postal Service is committed to seeking out and providing opportunities for small, minority and women-owned businesses through direct awards and subcontracting opportunities. Supplier Diversity plays an important role in promoting economic development in communities, while helping the Postal Service get the top quality products and services we need to serve the American public. Each prospective supplier must provide information regarding their company's supplier diversity and subcontracting opportunity programs. SUBMISSION REQUIREMENTS: Response packages must be submitted with one original and six copies to: Purchasing and Materials Service Center, USPS ATTN: Mark Treese, 225 N. Humphreys Blvd, Memphis, TN 38166-6260. Packages must be submitted no later than 14 calendar days from the date of this notice. This announcement is NOT a Request for Proposals.

Record

Loren Data Corp. 20010507/JSOL020.HTM (W-123 SN50L0J5)