X -- CONFERENCE LODGING AND MEETING ROOM FACILITIES

Notice Date

May 3, 2001

Contracting Office

Department of Defense Education Activity, Hqs, Procurement Div, 4040 N. Fairfax Drive, 4th Floor, Arlington, VA 22203

ZIP Code

22203

Solicitation Number

MDA410-01-Q-0175

Response Due

May 14, 2001

Point of Contact

Barbara La Falce, 703/696-3846, x1406

E-Mail Address

click here to contact the Contracting Officer (blafalc@hq.odedodea.edu)

Description

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotations are being requested and a written solicitation will not be issued. The solicitation number is MDA410-01-Q -0175. This action will be processed using simplified acquisition procedures. The Department of Defense Education Activity (DoDEA) requires guestrooms and meeting room facilities for the Technology Leadership Team Institute Follow-Up and National Educational Computing Conference in Chicago, Illinois, during the period 24-29 Jun 01. The contractor's hotel facility must be within a two- (2) mile radius of the Chicago McCormick Place Convention Center. The contractor must have a DUNS number and a current registration with the Department of Defense Central Contractor's Registration (CCR) database. SCOPE: The contractor shall provide lodging and meals, at a rate not to exceed the applicable Government per diem rate for the contractor's locality, and conference facilities for up to forty-five DoDEA (45) conference attendees, 24-29 Jun 01. The actual number of attendees, to be determined within one week of the award date, will be between thirty-five (35) and forty-five (45) attendees. GENERAL REQUIREMENTS: The contractor shall: a. Provide up to forty-five (45) Single occupancy guestrooms for the nights of 24-28 Jun 01. b. Provide daily meals for up to forty-five (45) attendees as follows: Breakfast: one (1) breakfast per attendee for the five (5) mornings of 25 -- 29 Jun 01. Lunch: one lunch per attendee for the five (5) days of 25 -- 29 Jun 01. Lunches on the days of 25 -- 27 Jun 01 shall be provided "box lunch" style. Dinner: one dinner per attendee for the four (4) days of 25-28 Jun 01. c. One (1) secure Conference Room for continuous use from 7:30 a.m. 28 Jun 01 to 5:00 p.m. 29 Jun 01. This room shall: (1) Comfortably accommodate forty-five (45) people seated at table rounds of 4 or 5 persons each. (2) Have no requirement for DoDEA to take down or move any conference materials between meeting days. (3) Have large wastebaskets and each group table shall be provided daily with provided with candy/mints, drinking glasses and ice water. (4) Include two rectangular tables to hold meeting materials and equipment (5) provide for morning (coffee and tea, decaf and regular) and afternoon (assorted sodas, regular, caffeine-free, and diet) beverage service. d. Provide the following Audio/Visual (A/V) Equipment for use in the conference room from 8:00 a.m. -- 5:00 p.m on the days of 28-29 Jun 01: One (1) overhead projector with screen and stand and four (4) flip charts with stands and markers, e. Provide DoDEA conference attendees with access to /use of Business Office Machines, i.e. copying and fax machines and business telephone, up to, but not to exceed, a cost of $250.00. The contractor is responsible for monitoring these costs to ensure the maximum cost allowance is not exceeded. If/when this maximum cost is reached, the contractor shall deny further access to these machines. f. Appoint a "point of contact" (POC) to attend to any/all problems that which may arise under this contract. The name and telephone number of the POC shall be provided to both the Primary and Secondary Project Managers (PMs) upon award. The DoDEA PM may provide direction and answer the questions related to the contract activity. However, the PM IS not authorized to approve any change to the scope of work and DOES NOT have the authority to authorize any additional cost to this contract. Any change to the contract scope or increase to the contract cost requires prior written approval from the Contracting Officer as named in Block 6 of the DD Form 1155. The PMs for this contract are: Primary PM: Fannette Welton, DoDEA Educational Technology, 4040 N. Fairfax Drive, 9th Floor, Arlington, VA 22203-1635, (703) 696-4414 ext. 1913. Secondary PM: Marilyn Annen, DoDEA Professional Development, 4040 N. Fairfax Drive, 4th Floor, Arlington, VA 22203-1635, (703) 696-4414 ext. 1438. The following clauses/provisions apply to this solicitation through FAC 97-24 and DCN 20001213: FAR 52.212-1, Instructions to Offerors-Commercial. 52.212-2, Evaluation-Commercial Items. A single award will be made to the responsible offeror whose offer conforms to all requirements of this solicitation and provides the lowest cost to the Government. 52.212-3, Offerors Representations and Certifications -- Commercial Items, this is a "fill-in" clause which MUST be completed and submitted with the offeror's bid/quote. 52.212-4, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items. 52.222-26, Equal Opportunity. 52.222-35, Affirmative Action for Special Disabled and Viet Nam Era Veterans. 52.222-36, Affirmative Action for Handicapped Workers. 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Viet Nam Era. 52.232-33, Payment by Electronic Funds Transfer. The following DFARS clauses are incorporated by reference: DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders applicable to Defense Acquisitions of Commercial Items. 252.204-7004, Required Central Contractor Registration. The NAICS code is 72111. Contract CLINs are as follows: CLIN 0001: Up to forty-five (45) single occupancy guestrooms, at the Government per diem rate, five nights (24-28 Jun 01). CLIN 0002: Meals, at the Government per diem rate, for up to Forty-five (45) attendees, to include: Breakfasts and Lunches , five(5) days, 25-29 Jun 01 and Dinners, 4 days, 25-28 Jun 01. CLIN 0003: Conference Room Services for forty-five (45) people, to include one (1) appropriate sized room and AM/PM beverage service, two (2) days, 28-29 Jun 01. CLIN 0004: Lease of one (1) overhead projector with screen and stand, and four (4) flipchart setups with pads and markers, two (2) days, 28-29 Jun 01. CLIN 0005: Use of Business Office Machines, up to, but not exceeding, a cost of $250.00, 24-29- Jun 01. The following items shall be submitted to the address shown above, not later than 2:00 PM EST, 8 May 01: 1. The Quote, along with Representations and Certifications. 2. The name, addresses and phone number of the Contractor's point of contact for the quote submission. 3. The Contractor's DUNs, TIN, and CAGE code, if available. Fax submissions are acceptable (703/696-4871), however, the contractor is responsible for confirming actual receipt of entire quote by the contracting officer. Full text of all FAR and DFARS clauses and provisions can be accesses @ http://farsite.hill.af.mil. Current Government Per Diem rates can be found @ http://www.dtic.mil/perdiem/pdrates.html

Record

Loren Data Corp. 20010507/XSOL002.HTM (W-123 SN50L084)