99 -- TRACKING SYSTEM

Notice Date

May 15, 2001

Contracting Office

National Institute of Diabetes, Digestive & Kidney Diseases (NIDDK), Acquisition Management Branch, 6705 Rockledge Dr., MSC 7973, Room 8048, Bethesda, Maryland 20892-7973

ZIP Code

20892-7973

Solicitation Number

NIH-NIDDK-01-643

Response Due

June 11, 2001

Point of Contact

Patricia Haun, Purchasing Agent, 301-594-8855

Description

The National Institutes of Health (NIH), National Institute of Diabetes and Digestive and Kidney Diseases (NIDDK) has a requirement to purchase a tracking system for the Grants Management Branch. The contractor is to provide assistance on the consolidation and conversion of NIDDK's existing files, new folders, color label print system and a commercial-off-the shelf (COTS) Grants Management Tracking Software. The Grants Management Branch processed over 6,000 applications last year. Approximately, 3,000 new applications are processed each year; 1,000 applications each Council round (three total). The needs of this project are as follows: 1) Download (on a regular basis) information on all new applications from the Information for Management, Planning, Analysis and Coordination (IMPAC) II Oracle database to a MSSQL database on the NIDDK's LAN. The tracking system will use the database on NIDDK's LAN to: See where applications/grants are currently located; request and transfer them; and view critical documents that have been imaged into the system (optional). 2) Automatically generate a color/bar coded label complete with: Activity Code; serial number; part number; PI last and first names; and bar code. 3) Implement procedures that: Minimizes time required to create a file; allow files to be checked in & out (close the file room); established guidelines for all incoming mail (summary statements, correspondence, etc.). 4) Allow file room to identify which "Years" are located in which Part (multi-select). 5) Set up Closeout Schedules for inactive or closed out grants. 6) Set up retention schedules for each grant type (as appropriate). 7) Make the set up of the files, tracking of files and documents' and grant history easy, quick, accurate and available to all users. 8) Software must support deployment to SQL Server. Interested vendors that are capable of providing the Government with the tracking system described above may request a copy of the RFQ in writing or by FAX to 301-480-4226 to the Contracting Office prior to the closing date of this notice. It is anticipated that the RFQ NIH-NIDDK-01-643 will be available fifteen (15) days after the publication date of this synopsis. Receipt of quotations will be due ten (10) days after the release of the RFQ. The anticipated award date is July 13, 2001. Quotations must be submitted in writing to the National Institute of Diabetes and Digestive and Kidney Diseases 6707 Democracy Blvd., Room 774C, Bethesda, Maryland 20817 Attention: Patricia Haun. FAX quotations must contain offerors names, address, telephone number and fax number. FAX quotations will only be accepted if dated and signed by an authorized company representative.

Record

Loren Data Corp. 20010517/99SOL001.HTM (W-135 SN50M158)