J -- MAINTENANCE OF COLOR COPIER

Notice Date

May 21, 2001

Contracting Office

Department of Veterans Affairs Medical Center, A&MMS 90C, 3200 Vine Street, Cincinnati, OH 45220

ZIP Code

45220

Solicitation Number

539-01-17

Response Due

June 18, 2001

Point of Contact

Susan Dickman 513-475-6555 or Lori Austad 513-475-6337

Description

This is a combined synposis/solicitation in accordance with the format in FAR 12.6, and FAR 13.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, quotes are being requested and a written solicitation will not be issued. The Request For Quotation (RFQ) number is 539-01-17. The performance period is from date of award though September 30, 2001, with three one-year options to renew. A firm fixed price contract will be awarded. The NAICS Code is 811212. The size standard is $18 million in annual sales. This solicitation incorporates the provisions and clauses in effect through Federal Acquisition Circular 97-26. This procurement is unrestricted but is potentially reserved for HUBZone 8a, 8a, HUBZone Small Business, Very Small Business and Small Business participation. The contract will be awarded in the cascading order above in order to provide maximum practical opportunities for small and small disadvantaged businesses. All responses from responsible sources will be fully considered. In accordance with Federal Acquisition (FAR Subpart 19) any award resulting from this solicitation will be made on a competitive basis to an eligible HUBZone 8a concerns, provided that a minimum of 2 competitive offers are received form eligible HUBZone 8a concerns. If a minimum of 2 offers from eligible HUBZone 8a concerns are not received, the award will be made to eligible 8a concerns, and so on through the cascading order above. If a minimum of 2 competitive offers from qualified small businesses is not received, the RFQ will be competed on a full and open basis among responsible firms. This RFQ is being issued to provide full maintenance and repair service on the following Canon color copier equipment at the VA Medical Center, 3200 Vine Street, Cincinnati, OH 45220. The following equipment is located in the Medical Media Department: Canon Model 2400, serial #NKZ00327 color copier, Colorpass 800 module, Model F-1 Editor, Model BD B-2 Interface Board, Model A1 EP-ED Board, and Model RDF-E2 document feeder. The contract shall cover all maintenance and repair including parts (including drums), labor and travel. Response time for service calls shall be within 48 hours. The maintenance charge shall include copy charges of at least 10,000 copies per month. The current monthly copier volume is approximately 17,600 copies. Quotes must state the cost per component, per month. It must also state how many copies are covered under the agreement and what the excess per copy charge would be. Quotes must include a completed copy of the provision 52.212-3 Offeror Representations and Certifications-Commercial Items (APR 2001), the DUNS number in accordance with 52.204-6 Contractor Identification Number-Data Universal Numbering System (JUN 1999), and VAAR 852.219-70, Veteran-Owned Small Business (DEC 1990). These provisions may be accessed at http://www.arnet.gov/far and www.va.gov/oa&mm/vaar. The following clauses are incorporated by reference. FAR 52.212-1, Instructions to Offerors-Commercial Items (OCT 2000), FAR 52.212-4 Contract Terms and Conditions Commercial Items (MAY 1999), with the following addenda: 52.217-8 Option to Extend Services (NOV 1999), 52.217-9 Option to Extend the Term of the Contract (MAR 2000), 52.232-18 Availability of Funds (APR 1984), 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984), 852.270-1 Representatives of Contracting Officers (APR 1984) and 852.270-4 Commercial Advertising (NOV 1984). 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (FEB 2001) with the following clauses applying to this RFQ: 52.203-6 Restriction on Subcontractor Sales to the Government, with Alternate I (41 U.S.C. 253g and 10 U.S.C 2402), 52.219-3 Notice of Total HUBZone Small Business Set-Aside (JAN 1999) 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns (JAN 1999) if the offeror elects to waive the preference, it shall so indicate in the offer, 52.219-5 Very Small Business Set-Aside (Pub L 103-403, section 304, Small Business Reauthorization and Amendments Act of 1994), 52.219-8 Utilization of Small Business Concerns (15 U.S.C. (d)(2) and (3), 52.222-25 Equal Opportunity (E.O. 11246), 52.222-35 Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era (29 U.S.C. 793), 52.222-36 Affirmative Action for Workers with Disabilities (29 U.S.C. 793) and 52.222-37 Employment Reports on Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212). Quotes will not be accepted by facsimile, but they will be accepted by e-mail to susan.dickman@med.va.gov or mailed to VA Medical Center, (90C) 3200 Vine Street, Cincinnati, OH 45220. Quotes must be received no later than 4:30 PM on 6-18-01. Questions about this solicitation should be addressed to Susan Dickman at 513-475-6555.

Record

Loren Data Corp. 20010523/JSOL013.HTM (W-141 SN50M6L5)