U -- AEROBICS EXERCISE INSTRUCTOR

Notice Date

May 21, 2001

Contracting Office

Department of the Air Force, Air Education and Training = Command, Luke AFB Contracting Squadron, 14100 W. Eagle Street, Luke = AFB, AZ, 85309

ZIP Code

85309

Solicitation Number

F02604-01-T-0022

Response Due

June 8, 2001

Point of Contact

Brian Elliott, Contract Specialist, Phone 623-856-7179 x236, = Fax 623-856-3057, Email brian.elliott@luke.af.mil -- Bernard Clemens Jr, = Contracting Officer, Phone 623-856-3446 x268, Fax 623-856-3057, Email = bernard.clemens@luke.af.mil

Description

This is a combined synopsis/solicitation for commercial items = prepared in accordance with the format in subpart 12.6, as supplemented = with additional information included in this notice. This announcement = constitutes the only solicitation; proposals are being requested and a = written solicitation will not be issued. This solicitation, No. = F02604-01-T-0022 is issued as a request for quotation (RFQ). This = solicitation document and incorporated provisions and clauses are those = in effect through Federal Acquisition Circular 97-26. Luke AFB has a = requirement for one (1) year plus four (4) option years for the = following: CLIN 0001, Aerobic exercise instructor for a base period = of performance from date of award to extend twelve months, excluding = federal holidays and other designated special days. Classes are to be = held Monday-Saturday at various times. Various types of classes will = be conducted. Twenty-five (25) classes per week times 52 weeks for = 1300 one-hour classes. All years, including option years, are for a = period of performance of twelve months. STATEMENT OF WORK (SOW) = AEROBICS PROGRAM. 1. Description of Work: a. Scope: The Aerobics = Contract Manager (ACM) will provide the expertise needed to operate a = well-rounded aerobic dance program for Luke Air Force Base (AFB) = Fitness Center as defined in this statement of work. b. Location: = Classes are to be performed at Luke AFB Aerobic Center, Luke AFB, = Arizona. 2. Personnel: a. If additional personnel are needed, ACM = will possess, recruit, and schedule qualified aerobic instructors, who = possess as a minimum, current national certification (i.e. ACSM, AFAA, = ACE) with a minimum one-year experience. In addition, all instructors = must possess a current Cardiopulmonary Resuscitation (CPR) card. All = certifications must be valid prior to employment. b. The ACM will be = responsible for the performance of work. The name of this person and = an alternate, if available, shall be designated in writing to the = Contracting Officer and Athletic Center Director. c. The ACM and all = instructors shall present a neat appearance and be easily recognized. = Dress shall always be within base standards. d. The ACM work under = the authority and direction of the Athletic Director. Complaints and = requests for all issues are to be addressed utilizing the chain of = command. e. The ACM is reminded that off-duty, active military = personnel hired may be subject to permanent change of station (PCS), = change in duty hours, recalls, and deployments. Their absence does not = constitute a valid excuse for non-performance under this agreement. 3. = Quality Control: a. The ACM shall ensure that all work performed = under this SOW meets the quality established within paragraph 7. b. = The Athletic Director can audit classes to determine the quality of = instruction provided by the instructors and effect changes in = instructors' eligibility to participate under this SOW. 4. Hours of = Operation: a. The ACM shall ensure the certified aerobics instructors = are available to conduct scheduled classes. Classes will be held = during the general operating business hours of 0500-2300 hours. Note: = class schedule is subject to change based on patron/program needs on a = monthly basis. b. ACM is not required to provide instructors on = Federal Holidays (New Years Day, Martin Luther King Day, Presidents = Day, Memorial Day, Independence Day, Columbus Day, Labor Day, = Thanksgiving, and Christmas Day). In the event a holiday falls on a = Sunday and the government recognizes that holiday on a weekday then the = ACM does not have to provide an instructor on the recognized day. The = ACM does not have to provide instructors on other days as identified by = the Athletic Director due to closure or special circumstances when = notification is given 24 hours prior to closing. Classes are held as = normally scheduled for all other days including military down days and = training holidays. 5. Conservation of Utilities: a. The ACM shall = instruct his/her employees in utilities conservation practices and = shall be responsible for operation under conditions, which preclude = waste of government utilities/resources. 6. Government Furnished = Utilities and Services. a. The Government shall provide, without cost = to the contractor, the utilities necessary to accomplish the tasks = specified in this statement of work, including electric, fire = protection and 911 services. b. The Government shall provide a = designated area suitable for aerobic instruction. In addition, the = Government shall provide steps and sound system. Any needs which are = not met and for which government funds are not available are the = responsibility of the ACM and his/her employees. 7. Specific Tasks: = a. The ACM shall provide a master program schedule, on a monthly = basis, depicting aerobic instructor names for the designated type of = class. This master program must be submitted to the fitness director = at least 10 days prior to the effected month. b. The ACM must = maintain a file on instructors, which includes a copy of the = certification and CPR card. These files must be made available to the = Athletic Director and Contracting Officer upon demand. c. The ACM = shall ensure each instructor incorporates standardized and safe warm = up, stretching and exercise techniques. d. Instructors shall arrive = 10-15 minutes prior to the scheduled class start time. e. Instructors = set up and take down all stereo equipment and ensure all equipment is = returned to its proper place and the exercise area is clean. f. = Instructors will be safety conscious and will begin each class with a = short safety briefing. g. Instructors will provide a safe, effective = aerobics class that is positive and motivating to the students. h. = Instructors must sign in for each class taught. Failure to sign in may = be reason to withhold payment for that class. i. Equipment = malfunction or problems with the class shall be reported to the = Athletic Director or representative by the end of the day. j. ACM or = representative will attend monthly meetings with the Athletic Center = staff to receive any changes and class scheduling. k. The ACM shall = conduct a monthly meeting with all instructors to keep them informed of = facility/base policy changes or any other information needed to ensure = a quality program. l. Instructor must provide music for each class. = m. The ACM shall ensure instructors notify on-duty Athletic center = staff of any injuries or accidents associated with aerobic patrons. = Should ambulatory services be needed, the Athletic center staff shall = notify the proper agency for assistance. The instructors are required = to assist the Athletic center staff in the completion of an accident = report after the conclusion of the incident. n. The ACM will contact = the Contracting Officer to obtain the necessary information required to = request issuance of a base pass to gain entry onto the base during the = period of performance. 8. Invoices: a. Monthly invoices shall = include company letterhead, invoice number and date of invoice, a = contract purchase order, billing period, number of classes held, = schedule of classes held, price per class, and total due. Invoices = must be signed. The following clauses and provisions must be adhered = to regarding this acquisition. These clauses and provisions as listed = apply to this acquisition. Federal Acquisition Regulation (FAR) = 52.209-6, Protecting the Governments Interest when Subcontracting with = Contractors Debarred, Suspended, or Proposed for Debarment. 52.212-1, = Instructions to Offerors -- Commercial Items applies to this = solicitation. FAR 52.212-2, Evaluation-Commercial Items, the following = factor shall be used to evaluate offers: technically acceptable lowest = priced offer. The Government reserves the right to make award on the = initial quote received without discussions. OFFERORS SHALL INCLUDE = WITH THE SUBMISSION OF THEIR OFFER A COMPLETED COPY OF THE PROVISION AT = 52.212-3, Offeror Representations and Certifications -- Commercial Items. = The clause at 52.212-4, Contract Terms and Conditions -- Commercial = Items applies to this acquisition. Incorporate the clause at 52.212-5, = Contract Terms and Conditions Required to Implement Statutes or = Executive Orders-Commercial Items. However, for paragraph (b), only = the following clauses apply: 52.222-21, Prohibition of Segregated = Facilities; 52.222-26, Equal Opportunity; 52.222-35, Affirmative Action = for Disabled Veterans and Veterans of the Vietnam Era; 52.222-36, = Affirmative Action for Handicapped Workers with Disabilities; = 52.222-37, Employment Reports on Disabled Veterans and Veterans of the = Vietnam Era. FAR 52.217-5, Evaluation of Options applies. Also = included is FAR 52.217-8, Option to Extend Services. The Contracting = Officer may exercise the option by written notice to the Contractor = within 60 days. FAR 52.217-9, Option to Extend the Term of the = Contract applies with the following addendum. The Government may = extend the term of this contract by written notice to the Contractor = within 30; provided that the Government gives the Contractor a = preliminary written notice of its intent to extend at least 45 days = before the contract expires. The preliminary notice does not commit the = Government to an extension. The total duration of this contract, = including the exercise of any options under this clause, shall not = exceed four years. FAR 52.222-3, Convict Labor applies to this = solicitation. FAR 52.222-41, Service Contract Act of 1965, as amended = applies to this acquisition. FAR 52.222-42, Statement of Equivalent = Rates for Federal Hires applies with the following addenda. For = informational purposes, the monetary wage equivalent is a GS-0188-5, = Recreation Specialist. FAR 52.223-5, Pollution Prevention and = Right-to-Know Information applies. 52.232-18, Availability of Funds, = applies. FAR 52.232-33, Payment by Electronic Funds Transfer -- = Central Contractor Registration applies. FAR 52.333-3, Protest After = Award, applies. FAR 52.237-2, Protection of Government Buildings, = Equipment, and Vegetation applies. FAR 52.252-1, Solicitation = Provisions Incorporated by Reference is included and additional = information can be found at http://farsite.hill.af.mil. FAR Part = 52.252-2, Clauses Incorporated By Reference is included with additional = information found at http://farsite.hill.af.mil. FAR Part 52.252-5, = Authorized Deviations in Provisions is authorized for use in any FAR = provision. FAR 52.252-6, Authorized Deviations in Clauses is = authorized for use in any FAR clause. Incorporate DFARS 252.204-7003, = Control of Government Personnel Work Product. Incorporate DFARS = 252.212-7001, Contract Terms and Conditions Required to Implement = Statutes and Executive Orders Applicable to Defense Acquisitions of = Commercial Items. To be considered for award, bidders must also comply = with DFARS 252.204-7004, Required Central Contractor Registration (CCR) = and DFARS 252.232-7009, Payment by Electronic Funds Transfer. Central = Contractor Registration information can be obtained through the = Internet at www.ccr2000.com. Vendors not registered in the CCR = database, prior to award will be ineligible for award. AFFAR Part = 5352.242-9000, Contractor Access to Air Force Installations applies. = However, the following information is added, when reporting to the = registration office, the authorized contractor individual(s) should = provide a valid driver?s license, current vehicle registration, and = valid vehicle insurance certificate to obtain a vehicle pass. Offers = shall be submitted via email (preferred) or fax and received not later = than 4:00 PM local time on 08 June 2001. Fax number is (623)856-3057. = Direct any questions concerning this solicitation to Lt Brian Elliott = (623) 856-7179 x236 or email at brian.elliott@luke.af.mil. Please call = to confirm receipt of all quotes.

Web Link

Visit this URL for the latest information about this (http://www.eps.gov/spg/USAF/AETC/LukeAFBCS/F02604-01-T-0022/listing= .html)

Record

Loren Data Corp. 20010523/USOL001.HTM (D-141 SN50M7B3)