D -- PAGERS, TWO WAY MESSAGING

Notice Date

May 30, 2001

Contracting Office

US Property & Fiscal Office For NY, Attn: MNPF-PC, 330 Old Niskayuna Rd, Latham, NY 12110-2224

ZIP Code

12110-2224

Solicitation Number

DAHA30-01-R-0019

Response Due

June 15, 2001

Point of Contact

Lt. Col. Kenneth D. Trzaskos, (518) 786-4460

E-Mail Address

kenneth.trzaskos@ny.ngb.army.mil (kenneth.trzaskos@ny.ngb.army.mil)

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subparts 12.6 and 13.5, as supplemented with additional information in this notice. This announcement constitutes the only solicitation to be issued; proposals are being requested and no further written solicitation will be issued. The solicitation number for this Request for Proposal is DAHA30-01-R-0019, a request for proposal for Pagers, Pager Services, and Two Way Messaging Service, and closes on 15 June 2001, 2:00 p.m. Eastern Standard Time. The solicitation document and incorporated provisions and clauses are those in effect through FAC 97-25. This procurement is unrestricted with an assigned NAICS Code of 513321 which signifies a small business size standard of 1,500 employees. The United State Property and Fiscal Office for New York is solicitating Pagers, Pager Services, and Two Way Messaging Service. All equipment and pager services will be acquired on a best value basis. Pager services must include at a minimum: Leased, nationwide, Puerto Rico, U.S. Virgin Islands, regional, and local coverage for our anticipated customers. (New York Army and Air National Guard, NYS Division of Military and Naval Affairs, 330 Old Niskayuna Road, Latham, NY 12110-2224). All services will be purchased through a definite quantity contract which will be awarded on a firm fixed price basis. The resulting contract will provide for the broadest range of available equipment. The requirement is for leased pagers in accordance with the Statement of Work, for a base period and four one year option periods. Any contractor interested in submitting a proposal in response to this announcement must submit the following to be considered for award: 1. Schedule of proposed equipment, service plans and unit costs for this acquisition. The schedule of prices should also include descriptive literature for equipment and service plans. It should be noted here that it is the contractor's responsibility to adequately document the equipment and service plan parameters to assure equitable treatment in the evaluation process. Also, local, statewide, national, Puerto Rico, and U.S. Virgin Islands must be adequately identified and defined. 2. A copy of latest commercial and any other available schedules for comparison purposes. 3. Full disclosure of all add on costs beyond the basic monthly plan costs. It is the contractor's responsibility to identify, throughly define and to quantify (in terms of prices) all potential add on costs. 4. Past Performance Information. Three (3) references for similar efforts. 5. Phase In Plan identifying the contractor's approach for implementation and time frames. 6. Designation of a single point of contact for trouble/problem calls with telephonic response time. 7. Acknowledgement of the Government's right to add/delete pager service at anytime and without penalty. 8. Completion and submission of representations and certifications found in FAR 52.212-3, and DFAR 252.212-7000. The provisions at FAR 52.212-1, 52.212-2, 52.212-3, 52.212-4, 52.212-5, 52.217-6, 52.217-7, 52.217-8, 52.217-9 apply for this acquisition. The provision at FAR 52.212-2, Evaluation Commercial Items applies to this acquisition. The Government will make a best value determination based upon the following specific areas of consideration: (a) Range of equipment and service plans available to meet the Government's local, regional, nationwide, Puerto Rico, and U.S. Virgin Islands needs at the greatest value to the Government. (b) Cost considerations surrounding potential add on costs. Note: All add on costs must be adequately identified, defined and quantified in a separate document as the contractor will be limited to add on costs identified at proposal submittion during contract performance. (c) Price. 9. Contractor must be registered in the Central Contractor Registration (CCR) database. 10. Provide a single point of contact for ordering services. STATEMENT OF WORK, EQUIPMENT SPECIFICATIONS, 1. User Instructions: Each pager shall be furnished with one complete set of comprehensive user instructions. 2. Digital Display Pagers: Any digital display pager that is proposed must meet or exceed the following: Power Supply: Pagers must be battery operated using standard 1.5 volt AA or AAA size alkaline battery (ies). If battery is rechargeable, Contractor must provide a battery charger free of charge. Weight: (including batery) 89 grams or 3.14 ounces (maximum). Memory Capacity: Pager must have the ability to store and memorize a minimum of 8 messages. Vibrator: Pagers must contain a vibrator feature to silently alert the user of an incoming page. Clips: All pagers must be equipped with a clip. Message Windows: Pagers must display at lease 12 digits. Lamp: All pagers must be equipped with a lamp to enable night-time viewing of display. 3. Alphanumeric Pagers: Any alphanumeric pager that is proposed must meet or exceed the following: Power Supply: Pagers must be batter operated using standard 1.5 volt AA or AAA size alkaline battery (ies). If battery is rechargeable, Contractor must provide a bettery charger free of charge. Weight: (including battery) 120 grams or 4.23 ounces (maximum). Memoray Capacity: Pagers must have the ability to hold a minimum of 5,000 characters including 20, 80 character messages. Clips: All pagers must be equipped with a clip. Message Window: Pagers must contain a vibrator feature to silently alert the user of an incoming page. Lamp: All pagers must be equipped with a lamp to enable night-time viewing of the display. 4. Statewide Coverage (NY) Hamilton and Delaware Counties or the northern portion of Herkimer County from State Route 8 to the St. Lawrence County line may not be covered when using statewide (NY) coverage. However, a total of 80% of the square mileage of the State of New York, must be covered, as well as full paging coverage to the following metropolitan areas: Albany, Binghamton, Buffalo, Geneva, Lake George, New York City (five boroughs), Niagara Falls, Poughkeepsie, Rochester, Rome, Syracuse, Utica, Watertown, White Plains, and Yonkers. 5. Nationwide Coverage includes service in all major population centers of the United States, Puerto Rico, and U. S. Virgin Islands. It includes most state capitals. Contractor must provide a toll free number that could be used for both Nationwide and New York State Coverage. The cost of the toll free line will be considered as part of the basic service rate for advance messaging. The contractor may charge an additional monthly cost for numeric/alphanumeric paging. 6 Equipment Requirements: The pagers provided in this contract meet all service, availability and reliability specifications of the RFP. The pagers are stand alone devices and not integrated with other wireless devices. The contractor guarantees that the pagers offered are the latest models of regular stock product. If the pager supplied to the Authorized User has been previously used, it must be refurbished to a "like new" condition. "Like new" is defined as being free of blemishes, nicks or scratches; in original condition throughout, with vibrant colors, and showing only faint signs of handling or use. The "like new" device shall be 100% operational in the manner that the manufacturer intended and shall be accompanied by an instruction sheet. All original issue pagers must be equipped with new batteries. Replacement batteries will be the responsibility of the Authorized Users. The quantities and type of battery (ies) utilized by the equipment are identified by the contractor. The antenna for the pager shall be housed in the body of the pager or clip. Telescoping antennas are not acceptable. All pagers issued under this contract shall be UL listed. 7. Maintenance: The contractor offers an in state exchange service for leased pagers. Pagers must be repaired or replace withing 24 hours by the account representative. Contractor must provide a 24 hour customer service number and may charge an additional expense should the consumer utilize the the customer service representative for repairing or replacing pagers. Maintenance or replacement service must be available 24 hours a day, Monday through Friday and from 10 AM to 5 PM on weekends, a minimum of a seven hour period. 8. Loss, Theft, and Damage: Loss, theft, and damage coverage for rented or leased pagers shall be the responsibility of the contractor. However, the contractor will not be held responsible for abused equipment and may charge no more than a $50.00 deductible if a pager is lost or not repairable. 9. Service Requirements: Airtime must be available 24 hours a day, 7 days a week, 365 days a year. Full paging coverage must be provided under this contract and is defined as the ability to guarantee that 96% of all pages transmitted will be received. Contractor must provide a toll free number that could be used for both Nationwide, Puerto Rico, U. S. Virgin Islands, and New York State Coverage. The cost of the toll free line will be considered as part of the basic service rate for advance messaging. The contractor may charge an additional monthly cost for numeric/alphanumeric paging. Contractor must provide internet access to notify all pagers. 10. Dispatch Service: Alphanumeric pagers utilize a dispatch service where paging calls are answere by an operator and then keyed into the paging system. Prices given in the price sheets for the alphanumeric pager include a dispatch service. 11. Throughput Time: Throughput is defined as the time between the paging system's acknowledging signal over the phone line and the time that the pager receiver responds with it's alert signal. Delays due to excessive throughput times shall not be greater that three (3) minutes during the system's busiest periods. Should the throughput time be or become excessive, the NYARNG reserves the right to reject a proposal or cancel the contract. 12. Overcalls: Overcalls are those calls made to a particular pager aabove and beyond the free calls allowed by the contract. The number of free calls permonth shall be 500 for digital pagers and shall be no less than 50 calls per month for the alphanumeric pagers. Calls beyond the amount allowed by the contract are billed on a per call basis. 13. A total of 22 pagers will be leased/rented. All will require local and statewide coverage. (17 pagers must be capable of two way messaging and receiving email, 100,000 characters, local, state, nationwide, Puerto Rico, and U.S. Virgin Island coverage). Proposals in response to this announcement shall be submitted to the United States Property and Fiscal Office for New York, ATTN: MNPF-PC, Room 214, 330 Old Niskayuna Road, Latham, NY 12110-2224. All proposals must be received on or before 15 June 2001, 2:00 p.m. Eastern Standard Time. Any proposals received after the 2:00 p.m. deadline will be determined late.

Record

Loren Data Corp. 20010601/DSOL023.HTM (W-149 SN50N388)