W -- PHOTOCOPIERS

Notice Date

May 30, 2001

Contracting Office

US Property & Fiscal Office For NY, Attn: MNPF-PC, 330 Old Niskayuna Rd, Latham, NY 12110-2224

ZIP Code

12110-2224

Solicitation Number

DAHA30-01-R-0020

Response Due

June 15, 2001

Point of Contact

Lt. Col. Kenneth D. Trzaskos (518) 786-4460

E-Mail Address

kenneth.trzaskos@ny.ngb.army.mil (kenneth.trzaskos@ny.ngb.army.mil)

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subparts 12.6 and 13.5, as supplemented with additional information in this notice. This anncouncement constitutes the only solicitation to be issued; proposals are being requested and no further written solicitation will be issued. The solicitation number for this Request for proposal is DAHA30-01-R-0020, a request for proposal for photocopiers, and closes on 15 June 2001, 2:00 p.m. Eastern Standard Time. The solicitation document and incorporated provisions and clauses are those in effect through FAC 97-25. This procurement is unrestricted with an assigned NAICS Code of 333315 which signifies a small business size standard of 500 employees. The United States Property and Fiscal Office for New York is solicitating Photocopiers. All equipment will be acquired on a best value basis. All equipment will be leased through a indefinite quantity contract which will be awarded on a firm fixed price basis. The resulting contract will provide for the broadest range of available equipment. The requirement is for leased photocopiers in accordance with the Statement of Work, for a base year with four option years exercised at the discretion of the government at the same fixed price as option year one. During the base period, 13 machines will be required as a minimum, with possible expansion of up to 75 or more during the four option years. The general contract area is defined within the boundaries of the New York Army National Guard (New York State). All copiers should be digital machines, equipped with network interface cards, (network ready) or modem device depending on site setup, which will be at some point be connected to windows NT network. Any contractor interested in submitting a proposal in response to this announcement, must submit the following to be considered for award: 1. Schedule of proposed equipment, service plans and unit costs for this acquisition listed separately for each initial site as stated in the INITIAL COPIER SITES in the Statement of Work. The schedule of prices should also include descripitive literature for equipment and service plans. It should be noted here that it is the contractor's responsibility to adequately document the equipment and service plan parameters to assure equitable treatment in the evaluation process. 2. A copy of latest commericial and any other available schedules for comparison purposes. 3. Full disclosure of all add on costs beyond the basic monthly plan costs. It is the contractor's responsibility to identify, throughly define and to quantify (in terms of prices) all potential add on costs. 4. Past Performance Information. Three references for similar efforts. 5. Phase In Plan identifying the contractor's approach to assure transparent transition for our customers. 6. Designation of a single point of contact for trouble/problem calls with telephonic response time. 7. Acknowledgement of the Government's right to add/delete copiers at anytime without penalty. 8. Completion and submission of representations and certifications found in FAR 52.212-3 and DFAR 252.212-7000. The provisions at FAR 52.212-1, 52.212-2, 52.212-3, 52.212-4, 52.212-5, 52.212-6, 52.212-7, 52.212-8, 52.212-9 apply for this acquisition. The provision at FAR 52.212-2, Evaluation Commericial Items applies to thie acquisition. The Government will make a best value determination based upon the following specific areas of consideration: (a) Range of equipment and service plans available to meet the Government's needs at the greatest value to the Government. (b) Phase In Approach which will result in a seamless transition. (c) Cost considerations surrounding potential add on costs. Note: All add on costs must be adequately identified, defined and quantified in a separate document as the contractor will be limited to add on costs identified at proposal submission during contract performance. (d) Price. 9. Contractor must be registered in the Central Contractor Reqistration (CCR) database. 10. Provide a single point of contact for ordering services. STATEMENT OF WORK/DESCRIPTION/SPECIFICATIONS, 1. GENERAL REQUIREMENTS: (Applicable to all copiers) Copiers shall be capable of operating on 115 volt or 220 volt, 60 hz AC electrical current. Any replacement of 115 volt receptacles necessary for utilizing copier plugs not compatible with receptacles currently installed must be approved by facility superintendent, and will be at the contractor's expense. Proposal will include total cost for equipment, supplies and service (Each initial listed separately). Minimums if any will be so stated as required by the contractor. If overages are required all products will be pooled by product name, meters obtained by vendor and overage applied for each model. If copiers are of the tabletop design, they shall be furnished with the standard commercial cabinet base included. Copier equipment will have standard automatic duplexing (two-sided copying) and auto document feeders. Outputs may vary, providing some type of sorting capability is available. If overages are required all products will be pooled by product name, meters obtained by vendor and overage applied for each model. 2. CONSUMABLE SUPPLIES: All consumable supplies (with the exception of paper) required for copying operations shall be included in the proposal. The contractor is required to establish and maintain full stock of all supplies for each of the various locations required by this contract. Orders for replenishment of supplies shall state the location and serial number of the machine for which the supplies are being ordered. Contractor will furnish one designated point of contact for coordination of supplies, delivery and or maintenance. 3. PARTS: The contractor shall have an inventory of parts available as required to support installed equipment. 4. MAINTENANCE: The contractor will provide maintenance as required to support installed equipment. It is preferred that the contractor provides all service requirements (statewide) from one location. Statewide service inquiries will be addressed through a single point of contact, and not through multiple dealerships. Unit/activity personnel will be provided a single point of contact for their service and/or supply needs. Response time to service calls will be during normal working hours Monday through Friday, excluding holidays observed by the Federal Government. The contractor shall respond to verbal service withing four (4) working hours after notification of malfunction. Replacement copiers are those that are installed in place of a malfunctioning copier that are intended to remain in place for the remainder fo the contract period. After reasonable attempts to repair equipment, vendor should replace in kind with like machine. If the copier fails to operate at the time of installation, the Government may, at its option, request an immediate replacement. 5. TRAINING: The contractor shall provide training for office personnel at each unit/activity. Training will take place at the time of installation or shortly thereafter. When notified by the Program Manager or his/her representative, the contractor shall supply additional key operator training as required to maintain qualified copier dey operators when personnel are relocated, retire, etc. 6. CONTRACTOR BILLING: The contractor shall submit a single consolidated invoice monthly by the 15th calendar day of each month for the previous month's service covering all services supplied under the contract. Invoices shall be submitted in original and two (2) copies to the Government office designated in the subsequent contract. Each delivery order section of the invoice shall include model, serial number, location, copy counter readings at the beginning and end of the month for each copier. Total copies chargeable to each copier for the designated period, total cost incurred by production of those copiers, all figures must be actual readings, estimates are not acceptable. 7. DISCONTINUANCE OF SERVICE: Upon receipt by the contractor of written notice from the Program Manager or his/her representative, copier service at any individual copier site may be discontinued within 30 days of written notice. 8. RELOCATION OF COPIERS: The Program Manager or his/her authorized representative will make every effort to insure that the contractor is provided with an accurate list of copier installations. However, during the course of the contract, copier relocations may be necessary. Therefore, any copier may be relocated (after initial installation) one (1) time per contract year at no charge to the Government. Thereafter, if that same copier is relocated, there will be no charge to the Government if facility personnel do the moving, supervised by the contractors's technical representative. If contractor personnel perform the relocation, it will be at the contractor's current commercial published rate at the time of the move. 9. INITIAL COPIER SITES: Sites are listed by name, location, and approximate number of monthly copies: (a) Co C427th Spt Bn, 61 Lake Avenue, Saratoga Springs, NY 12866 (6,000). (b) Det 1 Co C 427 Spt Bn, 147 Warren Street, Glens Falls, NY 12801 (5,000). (c) MNPF-AIR, 330 Old Niskayuna Road, Latham, NY 12110 (5,000). (d) MNIG, 330A Old Niskayuna Road, Latham, NY 12110 (5,000). (e) 29th Personnel Svc Det, 27 Masten Avenue, Buffalo, NY 14204 (5,000). (f) HQ 1 Bn 108 IN, 174 South Street, Auburn, NY 13201 (8,000). (g) MNAR-RR, Bldg 40-1, Watervliet Arsenal, Watervliet, NY 12189 (12,000). (h) MNAR-RR, Ft Hamilton, Brooklyn, NY 11252 (10,000). (i) HQ 1 Bn 101 CAV, 321 Manor Road, Staten Island, NY 10314 (8,000). (j) Co A 342 FSB, 1579 Bedford Avenue, Brooklyn, NY 11225 (6,000). (k) Co A -427 Spt Bn, 1700 Parkway East, Utica, NY 13501 (5,000). (l) Co D 1 Bn 108 IN, 1765 Hanshaw Road, Ithaca, NY 14850 (5,000). (m) HQ Avn Bde 42 IN Div, 100 Barton Avenue, Patchogue, NY 11772 (8,000). Proposals in response to this announcement shall be submitted to the United States Property and Fiscal Office for New York, ATTN: MNPF-PC, Room 214, 330 Old Niskayuna Road, Latham, NY 12110-2224. All proposals must be received on or before 15 June 2001, 2:00 p.m. Eastern Standard Time. Any proposals received after the 2:00 p.m. deadline will be determined late.

Record

Loren Data Corp. 20010601/WSOL006.HTM (W-149 SN50N323)