66 -- CARBON-NITROGEN ELEMENTAL ANALYZER SYSTEM AND COMPONENTS

Notice Date

June 6, 2001

Contracting Office

USDA, ARS, North Atlantic Area, Contracting Office, 600 East Mermaid Lane, Wyndmoor, PA 19038

ZIP Code

19038

Solicitation Number

08-3615-01

Response Due

June 25, 2001

Point of Contact

Lisa M. Botella, Point of Contact, (215) 233-6551, fax (215) 233-6558, Eileen LeGates, Contracting Officer

Description

The USDA, Agricultural Research Service requires a Carbon/Nitrogen Elemental Analyzer System and Components to be furnished, delivered, and installed at their facility in Beaver, West Virginia. This is a combined synopsis/solicitation for commercial items prepared in accordance with the Format in Subpart 12.6 as supplemented with additional information included in this notice. Prices are being requested and a written solicitation has been issued. CONTRACTORS WHO ARE INTERESTED IN RECEIVING THE SOLICITATION AND/OR ANY FUTURE AMENDMENTS MUST REGISTER IN WRITING TO BE INCLUDED ON THE MAILING LIST WITH THE CONTRACTING OFFICE LISTED ABOVE. The Solicitation number 08-3615-01 is issued as a Request For Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-26. This procurement is unrestricted. The NAICS is 339111 with a size standard of 500 employees. SCHEDULE OF ITEMS- Item no. 01, Furnish, deliver, and install a new Carbon/Nitrogen Elemental Analyzer System and Components in accordance with the terms, conditions, and specifications contained in this document; UNIT 1=EA, UNIT PRICE: $______ and AMOUNT: $_______. Item no. 02, Robotic Autosampler, UNIT 1=EA, UNIT PRICE: $______ and AMOUNT: $_______. Item no. 03, A solid sample module for analysis of spoil, sludge and solid samples, UNIT 1=EA, UNIT PRICE: $______ and AMOUNT: $_______. Item no. 04, Magnetic Stirrers for 24 mL, UNIT 1=EA, UNIT PRICE: $______ and AMOUNT: $_______. Item no. 05, Magnetic Stirrers for and for 40 mL, UNIT 1=EA, UNIT PRICE: $______ and AMOUNT: $_______. Item no. 06, Sample Rack and Vial Set for 24 mL, UNIT 1=EA, UNIT PRICE: $______ and AMOUNT: $_______. Item no. 07, Gas Purifying Kit, UNIT 1=EA, UNIT PRICE: $______ and AMOUNT: $_______. Item no. 08, External Sparging Kit, UNIT 1=EA, UNIT PRICE: $______ and AMOUNT: $_______. Item no. 09, Suspended Particle Kit for the Analyzer, UNIT 1=EA, UNIT PRICE: $______ and AMOUNT: $_______. Item no. 10, Suspended Particle Kit for the Autosampler, UNIT 1=EA, UNIT PRICE: $______ and AMOUNT: $_______. Item no. 11, Combustion Tube , UNIT 1=EA, UNIT PRICE: $______ and AMOUNT: $_______. Item no. 12, Platinum Catalyst, UNIT 1=EA, UNIT PRICE: $______ and AMOUNT: $_______. Item no. 13, Halogen Refill Scrubber, UNIT 1=EA, UNIT PRICE: $______ and AMOUNT: $_______. Item no. 14, Data Station, Windows-based software, monitor, printer, keyboard, UNIT 1=EA, UNIT PRICE: $______ and AMOUNT: $_______. Item no. 15, Installation, UNIT 1=JOB, UNIT PRICE: $______ and AMOUNT: $_______. Item no. 16, Training, UNIT 1=JOB, UNIT PRICE: $______ and AMOUNT: $_______. Item no. 17, Warranty, UNIT 1=EA, UNIT PRICE: $______ and AMOUNT: $_______. BRAND NAME LITERATURE: Offerors are required to identify the brand and type of equipment offered and provide the descriptive literature in accordance with clause 52.212-21 even if literature has been submitted previously. Failure to submit this literature may render your offer non-responsive and ineligible for contract award. Offerors must identify the brand and type of equipment being offered in the space below: EQUIPMENT BRAND NAME: _______; MAKE/MODEL: ________; PERSONAL COMPUTER BRAND NAME:__________; MAKE/MODEL: ________; PRINTER BRAND NAME: ________; MAKE/MODEL;_________. GOVERNMENT RESPONSIBILITIES- 1) The Government will be responsible for providing all facility electrical hookups; and 2) Designate a Contracting Officer's Representative (COR) at the time of award who will be responsible for coordinating delivery, installation, training and acceptance. GENERAL SPECIFICATION-The USDA, Agricultural Research Service (ARS), Appalachian Farming Systems Research Center (AFSRC) located in Beaver, West Virginia, requires a new Carbon/Nitrogen Elemental Analyzer System and Components. The system which is controlled by a personal computer (PC) will be used for analysis of aqueous samples for Total Carbon (TC), Total Inorganic Carbon (TIC), Total Organic Carbon (TOC), and Total Nitrogen (TN) in accordance with the terms, conditions, and specifications contained in this document. TECHNICAL SPECIFICATIONS -The system includes a PC-controlled carbon analyzer, based on the combustion method, able to analyze total carbon (TC), total inorganic carbon (TIC), and total organic carbon (TOC) and total nitrogen (TN) in liquid samples with particulates, refractory compounds, high salt matrices, wastewater and other difficult matrices. The complete system includes the analyzer, autosampler, data station with monitor, keyboard and printer, all optional items listed and the software necessary to operate the entire system. The system must be also be capable of expanding to an auxiliary output for optional equipment. Used equipment is not acceptable. 1) Carbon Analyzer shall comply with the following: a. Oxidizing samples using a combustion method (680-degree Celsius with a platinum catalyst) for samples which may contain particulates or other substances such as humic of fulvic acids. b. Detecting carbon via a Nondispersive Infrared (NDIR) detector over a broad concentration range (50 ppb to 25000 ppm) with a high precision rate of less than 2% RSD. c. Handling samples that contain particulates up to 0.8mm. d. Using an automatic multipoint calibration from a single standard. e. Using a sample auto-dilution. f. Simultaneous analysis of both carbon and nitrogen from a single sample. g. Total Nitrogen is analyzed via the Total Nitrogen Chemiluminescence detector with an analytical range of 50 ppb to 4000 ppm. h. Built-in, on-board air purifier to permit "house air" to be uses as the carrier gas. i. Provides all cables, interfaces and accessories required to connect components with one another. j. Parallel and Serial communication cables to other equipment. 2) Robotic Autosampler for sample introduction and unattended analysis detector which is capable of: a. Automatic injection of samples; b. Using XYZ robotic movement; c. Handling 24 mL and 40mL vials and includes dual sample tray for both types of vials. d. Septum piercing; e. Magnetic sample stirring; f. Simultaneous mechanical stirring and sparge mixing; g. External sparging for increased sample throughput; h. Handling samples containing particulates up to 0.8 mm.; 3) Data Station, Windows-based software, monitor, printer, keyboard, and their associated warranties. The minimum requirements include: PC -- Dell (Dimension 4100 Series), (or equal), Pentium III Processor at 933 MHZ; 128-133MHZ SDRAM; QuietKey Keyboard; 17-inch color monitor; 32MB Video Card; 560 GB Ultra ATA Hard Drive; 3.5" Floppy Drive; Windows 98 operating system; MS IntelliMouse; 3Com Network Card; 12X/8X/32X CD-Read Write Drive; and a three Year Limited Warranty (including 3 Year onsite Service and Lifetime 24x7 Phone Support). Capable of expanding to include an auxiliary output for optional equipment. System software shall allow sample control, analysis, and data export to an Excel (or equal) spreadsheet. Printer: HP Printer with cables (or equal) and all appropriate interfaces with other system components. DELIVERABLES -The Contractor shall furnish and deliver (F.O.B. Destination, Within Consignee's Premises) the equipment and documentation to the USDA, ARS, NAA, Appalachian Farming System Research Center (AFSRC), 1224 Airport Road, Beaver, WV 25813-9423, and the P.O. number, within sixty (60) days after the receipt of the purchase order. Delivery shall be between the hours of 8:00 a.m. to 4:30 p.m., Monday through Friday, excl. Federal holidays. Acceptance shall be made at destination. DOCUMENTATION -The Contractor shall provide the installation drawings to the COR within 15 calendar days after receipt of the purchase order. The Contractor shall provide two (2) copies each of the operations, repair, maintenance manuals, lubrication and service instructions, operating instructions upon delivery of the equipment. INSTALLATION -- The date and time for installation and start-up shall be coordinated by the Contractor with the COR at least 1 week prior to delivery. The Contractor shall perform installation and start-up within 2 weeks after delivery. TRAINING -- The Contractor shall provide a minimum of 1-day training on-site at the AFSRC for a maximum of 5 persons and include all pertinent training materials. The date and time shall be coordinated by the Contractor with the COR (to be named at time of award) at least 1 week prior to delivery. Training shall be completed within 2 weeks after delivery. WARRANTY -- The Contractor shall provide a one year, on-site, non-consumable parts and labor warranty on the equipment. The Contractor shall provide a copy of the warranty for each item with their offer. The Contractor shall also provide information regarding the available extended warranties. PACKING AND SHIPPING -- The Contractor shall be responsible for shipping the equipment. The Contractor shall pack each item for shipment in a new container in such a manner that will ensure acceptance by common carrier and safe delivery at the destination. Containers and closures shall comply with the Interstate Commerce Regulation, Uniform Freight Classification Rules, or regulation of other carriers as applicable to the mode of transportation. The items to be furnished hereunder shall be labeled with the purchase order number and delivered, all transportation charges paid by the Contractor in accordance with the F.O.B. Destination, Within Consignee's Premises to the delivery address above. ADDITIONAL QUOTATION INFORMATION -- Telegraphic or facsimile offers are NOT acceptable. The provision at 52-212-1, Instruction to Offerors -- Commercial Items, applies to this acquisition. Addenda to FAR Clause 52.212-1 -- 1) Item (b) Submission of Offers is amended to include the following: Submit your quotation, acknowledgement of amendments (if any), Brand Name Information and Literature (A.4), Evaluation Information (D.4), and the Certifications at FAR 52.212-3 to USDA, ARS, North Atlantic Area, Contracting Office, 600 East Mermaid Lane, Wyndmoor, PA 19038. FAILURE TO SUBMIT THIS INFORMATION MAY RENDER THE OFFER NONRESPONSIVE. 2) Item (c) Period of acceptance of offers is amended to 60 calendar days. The provision at 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. The following evaluation criteria are included in paragraph(a) of that provision: Technical Capability, Past Performance and Price. Technical Capability and Past Performance shall be scored on a "Pass/Fail" basis. ADDENDA TO FAR CLAUSE 52.212-2 -- 1) Deletes item D.3(b); 2) EVALUATION FACTORS FOR AWARD-FAILURE TO PROVIDE THE INFORMATION RELATIVE TO EACH EVALUATION FACTOR MAY RENDER YOUR OFFER NON-RESPONSIVE. The Government intends to make an award based on the technically acceptable offer with the lowest evaluated price. Each offeror is required to furnish a written statement, descriptive literature, or other documentation, manufacturer or brand name of the item, and show how the offered items and/or product meets or exceeds the requirements as specified in the Specifications. 1. TECHNICAL CAPABILITY OF THE FIRM. Technical capability will be based on product literature, technical features, warranty provisions and a twenty-four hour response time for all repair calls. Each offeror is required to furnish descriptive literature and warranty information for each component. Documentation is to be furnished to show how the offered item is in compliance with the statement of work or how it exceeds the statement of work. Documentation is required for extended warranties in accordance with Section A. Technical capability will be based on product literature and includes:(a) Technical features; (b) Extended warranty information. (c) Twenty-four hour response time for all warranty/repair calls. 2. PAST PERFORMANCE. Past performance history may be based on the Contracting Officer's knowledge of any previous history of this type of work, customer surveys or any other verifiable information available to the Contracting Officer. The offeror's lack of performance history will not result in disqualification, but will result in a neutral past performance rating of "pass". In order to be considered for a contract award, Contractors shall provide a list of three (3) contracts of a same nature and complexity that the were awarded within the past three (3) years or that is/are currently in force. This information must be submitted with your offer. For each contract, list the following: 1. Name, address, and telephone number of the contracting organization, the Government's Project Officer and Contracting Officer. 2. Contract number, type, and dollar value. 3. Item description. 4. Service contract type, period of performance, and price. 5. List any contract(s) terminated for convenience or default (partial or complete) within the past three (3) years. Include the contract number, name, address, and telephone number of the terminating officer. 3) PRICE. Price includes all equipment, supplies, materials, shipping costs, warranty, installation, training, and discount terms. Each offeror is required to furnish a written statement, descriptive literature, or other documentation, manufacturer or brand name of the item, and show how the offered items and/or product meets or exceeds the requirements as specified in the Specifications. Offerors shall include a complete copy of the provision at FAR 52.212-3, Offeror/Representation and Certifications-Commercial Items, with the quotation. FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. FAR Clause 52.212-4 is amended to include the following clauses by reference: 1. Item a: AGAR 452.246-70, Inspection and Acceptance shall be made at: i) Destination (address shown in Deliverables). 2. Item (g)- Invoices shall be submitted in an original, after installation, training and acceptance of all items, to the Contracting Officer. 3. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. The full text of these clauses, incorporated by reference, may be accessed electronically at this address: http://www.arnet.gov/far/. 52.214-34 -- SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE; 52.214-35 -- SUBMISSION OF OFFERS IN US CURRENCY; 52.214-21, DESCRIPTIVE LITERATURE; 52.227-19, COMMERCIAL COMPUTER SOFTWARE-RESTRICTED RIGHTS; 52.242-17 -- GOVERNMENT DELAY OF WORK; 52.247-35 -- F.O.B. DESTINATION, WITHIN CONSIGNEE'S PREMISES. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items, applies to this acquisition. The following FAR clauses cited in 52.212-5 are applicable to this acquisition for supplies; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-35, Affirmative Action for Disabled Veterans and Vietnam Era Veterans; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-37, Employment Reports on Disabled Veterans and Veterans of the Vietnam Era; 52.225-1, Buy American Act-Balance of Payments Program-Supplies; 52.225-3 and, Alternate I, Buy American Act-North American Free Trade Agreement-Israeli Trade Act-Balance of Payments Program; 52.225-13, Restriction on Certain Foreign Purchases; 52.225-15, Sanctioned European Union Country End Products; 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration. Responses are due on June 25, 2001, by 4:00 p.m. local time, at the USDA, Agricultural Research Service, Contracting Office, 600 East Mermaid Lane, Wyndmoor, PA 19038. Point of contact for this acquisition is Lisa Botella, Contracting Officer, (215) 233-6551, or fax (215) 233-6558.

Record

Loren Data Corp. 20010608/66SOL003.HTM (W-157 SN50O1B5)