X -- LEASE OR RENTAL OF FACILITIES

Notice Date

June 19, 2001

Contracting Office

Corporation for National Service, Office of Procurement, 1201 New York Ave. N.W., Washington, DC 20525

ZIP Code

20525

Response Due

August 10, 2001

Point of Contact

David Madison, Tel: 510-273-0154, Fax: 510-273-0150

Description

Corporation for National Service (CNS), Pacific Service Center is a Federal Agency located in California providing funding for volunteer programs. CNS will award a contract to qualified vendor(s) who can provide meeting space, lodging accommodations, audio visual needs, food and refreshments for AmeriCorps*VISTA Pre-Service Orientation, Supervisor Training, and Early Service Training. All AmeriCorps*VISTA training events must occur within the same week. CNS is planning Pre-Service Orientation and Supervisor training events for the following dates: January 28-30 or February 4-6, 2002; April 22-24 or April 29-May 1, 2002; July 15-17 or July 22-24, 2002; August 19-21 or August 26-28, 2002; and November 4-6 or November 11-13, 2002. These events will require separate training rooms and will share registration and meals only. The meeting room and A/V equipment needs are listed below. The training will be held in one of the following cities: Salt Lake City, Las Vegas, Reno, Seattle, Portland, Los Angeles, San Francisco, San Diego or Oakland. (1) AmeriCorps*VISTA Pre-Service Orientation: Day 1-Monday A registration area with (2) six foot tables and 11 chairs for the morning. A general session room set up in rounds for 200-260 people for afternoon sessions. Two six-foot tables are needed at the back of the general meeting room for resource materials. Audio-visual needs include a large projection screen, a two-shelf audio-visual cart, a podium, two microphones, overhead projector, and two easels. Up to (7) break-out rooms are needed in the afternoon set-up with round tables and chairs for 35-50 people. An easel is needed in each of the break-out rooms. Participants will be eating lunch and dinner. Day 2-Tuesday General session room set up in round tables for about 200-260 people. Two six-foot tables are needed at the back of the general meeting room for resource materials. Audio-visual needs will be the same as Day 1. Up to (7) break out rooms set-up with round tables and chairs for 35-50 people. An easel will be required for each break out room. Participants will need Breakfast, Lunch, and Dinner. Day 3 Wednesday A general session meeting room set up in a theatre style for up to 200-260 people with two six-foot tables in the back of the room. Audio-visual needs are the same as Day 1.Up to (7) break out rooms set-up in round tables and chairs for 35-50 people. Easels are needed in each breakout room. Participants will need Breakfast and Lunch. Training will conclude at about 1:00 PM. (2) AmeriCorps*VISTA Supervisor Training: Day 1-Monday A registration area with (2) six foot tables and (5) chairs for the morning. A general session room set up in rounds for 60 people for afternoon sessions. Audio-visual needs include a large projection screen, a two-shelf audio-visual cart, a podium, a microphone, overhead projector, and two easels. Participants will eat Lunch and Dinner with Pre-Service Orientation participants. Day 2 Tuesday -- A general session room set up in round tables for about 60 people. Two six-foot tables are needed at the back of the general meeting room for resource materials. Audio-visual needs will be the same as Day 1.Up to (3) break-out rooms set-up with round tables and chairs for 30 people. An easel will be required for each break-out room. Participants will eat Breakfast, Lunch and Dinner with Pre-Service Orientation participants. Day 3 Wednesday A general session meeting room set up in rounds for about 60 people with two six-foot tables in the back of the room. Audio-visual needs are the same as Day 1. Up to (3) break out rooms set-up in round tables and chairs for 30 people. Easels are needed in each breakout room. Participants will eat Breakfast and Lunch with Pre-Service Orientation participants. Training concludes at approximately 2:00 PM. Total number of meals for Pre-Service Orientation and Supervisor training; Monday- Lunch, 265; Dinner, 265. Tuesday-Breakfast, 265; Lunch, 265; Dinner, 265. Wednesday- Breakfast, 265; Lunch 265; Lodging needs for Pre-Service Orientation and Supervisor training. Sunday (early arrival): 15 double occupancy rooms. Monday: 150 double occupancy rooms. Tuesday: 150 double occupancy rooms. Wednesday (late departure): 15 double occupancy rooms. Lodging will increase by 25 rooms and Meal numbers will increase by 50 during the July and August events. CNS is also planning Early Service Training events for the following dates: January 31-Feb 2 or February 7-9, 2002; April 25-27 or May 2-4, 2002; July 18-20 or July 25-27, 2002; and November 7-9 or November 14-16, 2002. Early Service Training must occur during the same week as the Pre-Service Orientation and Supervisor Training. The meeting room and A/V equipment needs are listed below: (1) AmeriCorps*VISTA Early-Service Training: Day 1-Thursday A registration area with (2) six foot tables and 11 chairs for the morning. A general session room set up in rounds for 200 people (November event will require room/setup for 400 participants) for afternoon sessions. Two six-foot tables are needed at the back of the general meeting room for resource materials. Audio-visual needs include a large projection screen, a two-shelf audio-visual cart, a podium, two microphones, overhead projector, and two easels. Up to (6) break-out rooms (November event will require 12 breakout rooms) are needed in the afternoon set-up with round tables and chairs for 35-50 people. An easel is needed in each of the break-out rooms. Participants will be eating lunch and dinner. Day 2-Friday General session room set up in round tables for 200 people (November event will require room/setup for 400 participants). Two six-foot tables are needed at the back of the general meeting room for resource materials. Audio-visual needs will be the same as Day 1. Up to (6) break out rooms (November event will require 12 rooms) set-up with round tables and chairs for 35-50 people. An easel will be required for each break out rooms. Participants will need Breakfast, Lunch, and Dinner. Day 3 Saturday A general session meeting room set up in a theatre style for 200 people (November event will require room/setup for 400 participants) with two six-foot tables in the back of the room. Audio-visual needs are the same as Day 1.Up to six (6) break out rooms (November event will require 12 rooms) set-up in round tables and chairs for 35-50 people. Easels are needed in each breakout room. Participants will need Breakfast and Lunch. Training will end at approximately 2 pm. Total number of meals for Early Service Training: Thursday- Lunch, 215. Friday-Breakfast, 215; Lunch, 215; Dinner, 215. Saturday- Breakfast, 215; Lunch 215; Lodging needs for Early Service Training. Wednesday (early arrivals): 20 double occupancy rooms. Thursday: 125 double occupancy rooms. Friday: 125 double occupancy rooms. Saturday (late departures): 20 double occupancy rooms. Number of meals for Early Service training will increase by 200 and lodging numbers will increase by 100 for November 2002 event. All lodging rooms are non-smoking. Meals can be plated or buffet style but must include vegetarian and meat options. Please indicate if you can offer special meals for participants with allergies, special diets, etc. A staff office for 20 people is required. A luggage room is also helpful. Facility must be within 50 miles of nearest airport facility. Please indicate if facility provides airport shuttle service. The facility must comply with the FEMA (Federal Emergency Management Agency) Fire Prevention and Control guidelines. Meals and lodging must be within the government per diem rate including all service charges. Daily federal per diem rates are as follows: Salt Lake City; lodging $75/meals $42. Las Vegas, lodging $72/meals $38; Reno, lodging $55/meals $30; Seattle, lodging $109/meals $46; Portland, lodging $77/meals $38. Los Angeles lodging $99/meals $46 ; San Francisco lodging $159/meals $46, San Diego, lodging $99/meals $46; and Oakland lodging $118/meals $38. Meal room must be separate from the training space. Preference will be given to facilities that can host more then one event during the course of the year. Federal regulations require that any hotel/conference space contracted shall meet and comply with the American Disabilities Act (ADA) requirements. Please indicate how many rooms you have of the following: (1) Grab bars near the toilet and in the shower, (2) wide entrance doors, (3) Shower stool or seat, accessible sink (low enough for individuals in wheelchairs), (4) Roll-in shower, (5) Extra bed or pull out couch for use by personal attendant. Corporation for National Service will provide a Purchase Order and pay only for actual costs. (eg. Payment for actual number of persons lodging at the facility, eating meals, etc.) Rooming lists will be submitted three weeks prior to training events. Bids with complete cost spreadsheet must be submitted for each event. Bids must include costs for meals, lodging, meeting rooms, A/V equipment, and ground transportation to be considered. Costs must include all service charges. All completed bids and cost spreadsheets must be received by 08/10/01. Worksheets for bid prep may be obtained by contacting Mr. David Madison at the number listed below. Send completed bids to the Corporation for National Service, Pacific Service Center, 2201 Broadway, Suite 510, Oakland, CA 94612-3024. ATTN: Grants Management Office. Direct questions to Mr. David Madison at (510) 273-0154. Faxed bids are acceptable and should be sent to (510) 273-0150.

Record

Loren Data Corp. 20010621/XSOL003.HTM (W-170 SN50P3N0)