99 -- LODGING FOR AUTHORIZED PERSONNEL OF THE NAVAL AIR RESERVE CENTER=20 COLUMBUS, OH

Notice Date

June 22, 2001

Contracting Office

FISC Norfolk Detachment Philadelphia, 700 Robbins Ave., Bldg. 2B,=20 Philadelphia, PA 19111

ZIP Code

19111

Solicitation Number

N00140-01-Q-3310

Response Due

July 9, 2001

Point of Contact

Point of Contact -- Kevin Linden, Contract Negotiator, 215-697-9685; J.=20 O'Sullivan, Contracting Officer, 215-697-9680

E-Mail Address

click here to contact bid officer (synopsis@phil.fisc.navy.mil)

Description

This is a combined synopsis/solicitation for commercial items utilizing=20 simplified acquisition procedures and prepared in accordance with the format in=20 Subpart 12.6 as supplemented with additional information included in this=20 notice. This announcement constitutes the only solicitation; proposals are=20 being requested and a written solicitation will not be issued. Solicitation=20 Number N00140-01-Q-3310 applies and is issued as a Request for Quotation=20 (RFQ). FISC Norfolk is soliciting on an unrestricted basis: all responsible=20 sources may submit a proposal. The requirement is for an indefinite delivery,=20 indefinite quantity contract with a firm fixed price for a room rate for=20 berthing/lodging for authorized Naval Reserve Personnel per Commanding Officer=20 (COMNAVRESFOR P4000) Naval Air Reserve Center (NARCEN), 2988 N. Access Road,=20 Columbus, OH 43218-1199. The period of performance is from 1 Aug 01 to 31 Jul=20 02 plus two one-year options and one two-month option. =20 Section B follows. Contract Line Item Number (CLIN) 0001 is Lodging for=20 authorized Naval Reserve Personnel of the Naval Air Reserve Center, Columbus,=20 OH in accordance with the statement of work. CLIN 0001's performance period is=20 from 1 Aug 01 to 30 July 02. The Room rate shall be inclusive of taxes. =20 Hotel/motel shall be in compliance with all Federal, State, and Local=20 Regulations and health and fire regulations. The minimum number of room nights=20 for personnel required to stay is approximately 185. The maximum number of=20 room nights for personnel required to stay is approximately 1,440. CLIN 0002=20 is the same as CLIN 0001 except for the period 1 Aug 02 to 31 July 03. CLIN=20 0003 is the same as CLIN 0001 except for the period 1 Aug 03 to 31 July 04. =20 CLIN 0004 is the same as CLIN 0001 except the minimum number of room nights is=20 30, maximum number of room nights is 240 and the performance period is from 1=20 Aug 04 to 30 Sep 04. NARCEN Columbus will deliver a rooming list of authorized personnel to=20 hotel/motel by 11:00 a.m. on the Tuesday prior to the dates required, with the=20 option to add reservations during the week if rooms are still available at the=20 hotel/motel. The Room rate to be charged will be the same rate for single or=20 double occupancy. Hotel/motel must be located within 10 miles of NARCEN and=20 have a well-lighted parking lot, a restaurant within confines or within one=20 mile. Hotel/motel must be located within 5 miles of interstates around and=20 through Columbus, OH. Hotel/motel should have an adequate fitness center=20 and/or pool for Selected Reservists to use. Rooms shall include: two beds,=20 bathroom facilities with sink and mirror separate from water closet bowl and=20 shower, television, telephone, and iron and ironing board.=20 Check in time is to be no earlier than 3:00 p.m. and no later than 3:00 a.m. =20 Cancellations may be made up until 6:00 p.m. on the day the room is reserved=20 for without charge. Contractor may bill for guests that do not show up (no=20 shows) only if hotel/motel is sold out. For no shows, the contractor will allow for a 5% leeway. That is, 5% of the no-shows will not be charged to the=20 Government. Rooms are to be assigned on a first come first serve basis to=20 ensure maximum utilization of space, with a few exceptions that will be detailed in the reservation list. All rooms are to be double occupancy as per=20 reservation list. The Reservation/Rooming list will establish double occupancy=20 to the maximum extent possible, Officers separate from Chief Petty Officers,=20 separate form E-6 and below, and males separate from females. Payment will be made to the hotel/motel the week after the drill weekend using=20 tax exempt credit card (Mastercard). Room occupants are responsible for all=20 charges incurred other than room rate (ex: room service, telephone, movies,=20 etc.). Guests who show up without reservations on the provided list shall be=20 given rooms if available. Guests credit card number will be held and used for=20 payment unless the designated supply officer calls hotel/motel and requests=20 guests bill to be charged to the Naval Air Reserve Center Columbus. If hotel/motel is not called by Supply Officer, guest credit card will be=20 charged. If guest does not have a credit card the guest may not stay at the=20 facility. The required delivery dates are: Aug 3 and 4, 2001; Sep 7 and 8, 2001; Oct 26=20 and 27, 2001; Nov 16 and 17, 2001; Dec 14 and 15, 2001; Jan 11 and 12, 2002;=20 Feb 1 and 2, 2002; Mar 1 and 2, 2002; April 5 and 6, 2002; May 3 and 4, 2002;=20 May 31 and June 1, 2002; July 5 and 6, 2002. =20 Additional delivery dates may be requested as required due to changing of drill=20 dates. Contractor will be notified within three days after such a change is=20 made. It is possible that, due to unforeseen changes, scheduled hotel/motel=20 accommodations may become no longer required for any given month during the=20 period of this contract. In this event, NARCEN will notify the contractor in=20 writing of this fact at least 30 days prior. The Government shall not be=20 charged in these circumstances. FAR clauses 52.212-1 Instructions to Offerors-Commercial Items (AUG 1998),=20 52.212-2 Evaluation-Commercial Items (OCT 1997), 52.212-3 Alt I Offeror Representations and Certifications-Commercial Items (JAN 1997), 52.212-4=20 Contract Terms and Conditions-Commercial Items (APR 1998), and DFAR=20 252.212-7000 Offeror Representations and Certifications-Commercial Items apply=20 to this acquisition. Offerors are advised to include a copy of FAR 52.212-3=20 Alt I and DFAR 252.212-7000 as part of their offer. FAR 52.212-5 applies to=20 this acquisition and as an addendum to 52.212-5 (b) also include clauses=20 52.203-6, 52.219-4, 52.219-8, 52.222-21, 52.222-26, 52.222-35, 52.222-36,=20 52.222-37, 52.232-33, and 52.232-36. DFAR clauses 252.212-7001, 252.247-7023,=20 252.225-7007, 252.225-7012, 252.243-7002, and 252.247-7024. ORDERING (INDEFINITE DELIVERY TIME AND MATERIAL/LABOR HOUR AND COST=20 REIMBURSEMENT CONTRACTS) (MAY 1999) (a) Ordering: Supplies or services to be furnished under this contract shall=20 be furnished at such times as ordered by the issuance of Delivery Orders on DD=20 Form 1155 by the Naval Air Reserve Center Columbus and/or FISC Norfolk=20 Detachment Philadelphia. All orders issued hereunder are subject to the terms=20 and conditions of this contract. This contract shall control in the event of=20 conflict with any Order. When mailed, a Delivery Order shall be "issued" for=20 purpose of this contract at the time the Government deposits the order in the=20 mail, or, if transmitted by other means, when physically delivered to the=20 contractor. (b) Ordering Procedures: (1) Delivery Orders issued shall include, but not be limited to the following=20 information: (a) date of order (b) contract and order number (c) appropriation and accounting data (d) item number and description of the services to be performed, quantity,=20 and unit price or estimated cost or fee. (e) description of end item(s) to be delivered (f) packaging, packing, and shipping instructions, if any. (g) DD Form 254 (Contract Security Classification Spec), if applicable (h) DD Form 1423 (Contract Data Requirements List), if data to be delivered =20 under the order is not listed on the DD Form 1423 included in this contract. (i) exact place of pickup and delivery (j) the inspecting and accepting codes (as applicable) (k) period of time in which the services are to be performed (l) for each applicable labor category, estimated number of labor hours=20 required to perform the Order. (m) the estimated cost plus fixed fee or ceiling price for the order (n) list of Government furnished material and the estimated value thereof, if=20 applicable. (o) method of payment and payment office, if not specified in the contract=20 (see 32.1110(e)). (p) Any other pertinent information. Oral orders may be placed hereunder only in emergency circumstances.=20 Information described above shall be furnished to the contractor at the time of=20 placing an oral order and shall be confirmed by issuance of a written Delivery=20 Order on DD Form 1155 within ten (10) working days. (c) Modifications of Delivery Orders: Delivery Orders may be modified by the=20 Ordering Officer. Modifications to Delivery Orders shall include the=20 information set forth in paragraph b. above, as applicable. Delivery Orders=20 may be modified orally by the Ordering Officers in emergency circumstances. =20 Oral modifications shall be confirmed by issuance of a written modification=20 within two working days from the time of the oral communication modifying the=20 order. (d) The Cost Plus Fixed FEE or Ceiling Amount: for each Delivery Order will be=20 the ceiling price stated therein and may not be exceeded except when authorized=20 by a modification to the Delivery Order. MINIMUM AND MAXIMUM QUANTITIES (FISC DET PHILA) (OCT 1992) As referred to in paragraph (b) of the "Indefinite Quantities" clause of this=20 contract, the total contract minimum quantity is a total of 185 room nights=20 worth of orders at the contract unit price(s). The contract maximum quantity=20 is the total maximum number of room nights for personnel required to stay which=20 is approximately 2,500 room nights. =20 OPTION TO EXTEND THE TERM OF THE CONTRACT (FAR 52.217-9) (MAR 2000) (a) The Government may extend the term of this contract by written notice to=20 the Contractor within 30 days; provided, that the Government gives the=20 Contractor a preliminary written notice of its intent to extend at least 60=20 days before the contract expires. The preliminary notice does not commit the=20 Government to an extension. (b) If the Government exercises this option, the extended contract shall be=20 considered to include this option clause. (c) The total duration of this contract, including the exercise of any options=20 under this clause, shall not exceed 36 months. The full solicitation and all amendments, if any, will be available at=20 http://www.neco.navy.mil. All responsible sources may submit an offer, which=20 shall be considered by the agency. DFARS 252.204-7004 entitled "Required=20 Central Contractor Registration (CCR) applies. Offerors must be registered in=20 the CCR database to be considered for award. CCR registration is free -- see=20 website www.ccr2000.com for information and instructions. The North American=20 Industry Classification System Codes is 721110. =20 The evaluation factors are: 1) past performance and 2) price. Past performance=20 will be considered equally important as price. Award will be made to the=20 responsible offeror(s) whose total offer conforming to the solicitation is=20 determined most advantageous to the government. =20 Responses to this solicitation are due no later than 3:00 p.m. local=20 (Philadelphia, PA) time, 09 July 2001. All offers shall be sent to FISC=20 Norfolk Det-Philadephia, Attn: Bid Room, Code 02P52I, 700 Robbins Ave., Bldg.=20 2B, Philadelphia, PA 19111 and should reference RFQ N00140-01-Q-3310. Proposals submitted via facsimile should reference RFQ N00140-01-Q-3310 and be=20 forwarded to (215) 697-9738. In accordance with FAR 52.215-5, if the offeror=20 chooses to transmit a facsimile proposal, the government will not be=20 responsible for any failure attributable to the transmission or receipt of the=20 facsimile proposal. Offerors should take into account that numerous proposals=20 may be transmitted at the time of offer. Solicitation point of contact is=20 Kevin Linden, Code 02P32W, who can be reached at (215) 697-9685.

Record

Loren Data Corp. 20010626/99SOL005.HTM (D-173 SN50P7Z1)