L -- SENIOR CONSERVATORS FOR ANNUAL PRESERVATION/RESTORATION PROJECTS FOR THE DIPLOMATIC RECEPTION ROOMS.

Notice Date

June 25, 2001

Contracting Office

Department of State, Office of Acquisition, P. O. Box 9115, Rosslyn Station, Arlington, VA 22219-0244

ZIP Code

22219-0244

Solicitation Number

S-LMAQM-01-R-0181

Response Due

July 20, 2001

Point of Contact

M. Feldman, (703)875-6296/Ann Truitt, Contracting Officer, (703) 875-6040

Description

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. The solicitation number is S-LMAQM-01-R-0181 and is issued as a request for proposals (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-26. The SIC code is 7641. The proposed contract is a fixed price, indefinite quantity, indefinite delivery (IDIQ). The duty station shall be Washington, DC and we anticipate contract award to be on or before August 1, 2001 with a 12-month period of performance to follow. The U.S. Department of State, Diplomatic Reception Rooms, (M/FA) has a need for two furniture and objects conservator contractors which requires the following criteria: Contractors must represent an experienced conservation firm and be an experienced senior conservator with at least 10 years experience after training; be a professional member of the American Institute for the Conservation of Historic and Artistic Works (AIC); and adhere to the AIC Code of Ethics and Standards of Practice. Contractor should have extensive and broad experience specifically with historic 18th and early 19th-century American furniture and all its related materials. Work must be done by principals in the firm and like experienced staff under their direct supervision. The conservators should be familiar with the current professional conservation literature and recent developments in materials and historic American furniture research. The contractor will have extensive experience in the treatment of important American furniture in the collections of major American museums. Major conservation projects may occasionally be undertaken in the contractor's laboratory/studio, which must be equipped to undertake a wide range of conservation treatments of varied materials. Activities will include, but not be limited to, on-going conservation of furniture and all associated materials, silver and brass, gilding, conservation reupholstery, art metals and selected architectural woodwork, in the Diplomatic Reception Rooms of the Department of State. Contract Line Items will include the following: CLIN 001 Furniture: major annual maintenance of the entire collection, including cleaning finishes, repair of incidental finish damage from the prior year, minor repairs, regluing of detached or cracked elements. Specialized techniques such as graining, gilding and inpainting. Annual wax polishing, inpainting of local damage. Cleaning and waxing of marble. Periodically perform approved on-site examination of the entire collection to update condition. Provide written report(s) of each object treatment, and overall condition surveys. Upholstery: reupholstery of some new acquisitions, or existing collections. Preservation of original or early upholstery which may remain on frames. Methods must focus on conservative approaches which do not further damage chair or sofa frames through use of traditional tacks. Fabrication and upholstery of new reproduction wood slipseats to replace originals which are in fragile condition. Metals (silver and brass): remove old protective coatings, tarnish, corrosion, metal polish residues. Clean, polish and protectively lacquer. To include new acquisitions as they arrive, and maintenance of existing collections metals. May also include period brass and silver lighting, chandeliers, and fine architectural metal work, such as silver door hardware. Major furniture repairs: more extensive repairs and restorations are required of individual objects. This includes new acquisitions/gifts, and items with major damage from use during the prior year, especially badly broken chairs. May include removal of poor quality prior repairs. Methods of conservation should be reversible in order to ensure that removal of materials and techniques used will not endanger the physical welfare of the artwork. The known character of the art object should not be modified. Decayed parts should be conserved and not replaced to the greatest extent possible, including finishes of historic importance. Any treatment prescribed should be the least intrusive possible so as not to compromise the original integrity of the object. All treatments should follow the guidelines for the AIC Code of Ethics and Standards of Practice. Documentation: Documentation of condition and treatment of wooden objects with detailed written reports, analysis as required and photography before and after treatment. Reports and accompanying photographs should follow the guidelines for the AIC Standards of Practice. Consultation on and assistance with planning for the upcoming traveling exhibit of Diplomatic Reception Rooms collections as requested. On-going monitoring and recording of visible and ultraviolet light levels in all rooms in which historic collections are displayed, maintenance of records and charts with recorded light levels. Consultation as required regarding reducing light levels where advisable. On-going consultation on long-range conservation planning for furniture and metals collections. Development of strategies to prevent future damage to collections. Recommendations on suitable approved materials for maintenance. Technical analysis as required of materials associated with the art collections, such as wood species identification, pigment analysis, fiber identification, ultraviolet microscopy of aged finish layers, etc. Contractor should be able to perform these or have ready access to qualified analytical subcontractor as required. Your technical and pricing response shall include the HOURLY rates for these activities contained in CLIN 001 of this announcement. CLIN 002 Transportation of objects to and from the Department of State by the contractor's subcontractor a qualified Art Mover CLIN 003 Expendable supplies CLIN 004 Travel CLIN 005 Per Diem CLINs 002 005 are reimbursables. Contractor does not have to make price proposals on reimbursables. The government plans to award two contracts resulting from this solicitation to the responsible offerors whose offers conforming to the solicitation, are the most advantageous to the Government. The best value shall be determined to be that combination of technical excellence and cost/price that is most advantageous to the government. Technical excellence is more important than cost/price, but cost/price may be the determining factor if technical scores are comparable. Firms will be considered technically acceptable ONLY if conservators meet the experience criteria expressed above. FAR 52.212-1, Instructions to Offerors Commercial Items, applies to this acquisition. All offerors MUST include a completed copy of FAR 52.212-3 Offeror Representations and Certifications Commercial Items. In addition, offerors shall submit proof of firm and conservators' experience and training. The resume will reflect knowledge with 18th century and early 19th century furniture and related materials. A description of qualifications of staff will be included. Each conservator shall describe their latest professional readings. Each firm shall state their extensive past performance in conjunction with major museum collections of important American furniture. FAR clause 52.212-4 Contract Terms and Conditions Commercial Items, applies to this acquisition. The following provisions in the Federal Acquisition Regulation (FAR) apply to this acquisition to include any addenda to the provision. This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text: FAR Clause 52.212-4 Contract Terms and Conditions Commercial Items, 52.215-11 Price Reduction for Defective Cost or Pricing Data Modifications, 52.215-13 Subcontractor Cost or Pricing Data Modifications, 52.215-21 Requirements for Cost or Pricing data or Information Other than Cost or Pricing Data Modifications, Dept. of State Acquisition Regulation (DOSAR): 652.216-70 Ordering Indefinite Delivery Contract, 652.225-71 Section 8(A) of the Export Administration Act of 1979, as Amended. The following FAR clauses in paragraph (b) of FAR clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, will apply to the resultant contract: 52.203-6, 52.219-8, 52.219-9, 52.219-23, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of a clause may be accessed electronically at http://www.arnet.gov/far. In addition, offerors must certify that they: (a) do not comply with the Arab league boycott of the State of Israel, by taking or knowingly agree to take any action with respect to the boycott of Israel by the Arab League countries, which Section 8(a) of the Export Administration Act of 1979 as amended (50 USC Ap 2407a) prohibits a U.S. person from taking, and (b) do not discriminate in the award of subcontracts on the basis of religion. (DOSAR 65.225-70) All offers are due by 3:00 p.m. Eastern Daylight time on July 20, 2001. Responses should be marked with the solicitation number and addressed to Marsha Feldman, US Department of State, Office of Acquisitions, P.O. Box 9115, Rosslyn Station, Arlington, VA 22219. Questions may be e-mailed to Feldmanmg@state.gov. All responsible sources may submit a proposal, which shall be considered.

Record

Loren Data Corp. 20010627/LSOL001.HTM (W-176 SN50P9R8)