R -- R -- EXECUTIVE SEARCH/RECRUITMENT SERVICES

Notice Date

June 26, 2001

Contracting Office

Department of the Treasury, Internal Revenue Service (IRS), National Office Procurement (A:P), 6009 Oxon Hill Road, Suite 700, Oxon Hill, MD, 20745

ZIP Code

20745

Solicitation Number

TIRNO-01-Q-00167

Response Due

July 16, 2001

Point of Contact

Helen Carmona, Contract Specialist, Phone 202-283-1145, Fax 202-283-1514, Email helen.d.carmona@irs.gov -- Helen Carmona, Contract Specialist, Phone 202-283-1145, Fax 202-283-1514, Email helen.d.carmona@irs.gov

Description

This is a Combined Synopsis/Solicitation for Commercial Items (Executive Search/Recruitment) prepared in accordance with the format in Subparts 12 & 13, as supplemented with additional information included in this Notice. This announcement constitutes the only solicitation; proposals are being requested; a written solicitation will not be issued. The IRS seeks contractor assistance in the area of executive recruitment. The number for this Request for Quotations (RFQ) is TIRNO-01-Q-00167. The North American Industry Classification System code is 541612 and the small business size standard is $5,000,000. It is anticipated that a firm, fixed-price purchase order will be awarded from this RFQ. Offers are due 3:00 PM, EST, on Monday. July 16, 2001, in Rm. 700 at the address shown above. Submit questions via e-mail to helen.d.carmona@irs.gov. This RFQ and the incorporated clauses/provisions are those in effect through Federal Acquisition Circular 97-27. The following FAR provisions apply to this solicitation: 52.212-1, INSTRUCTIONS TO OFFERORS-COMMERCIAL; 52.212-2, EVALUATION-COMMERCIAL ITEMS. FAR clauses 52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS; 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS are applicable to this effort. FAR provision 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL ITEMS must be submitted with any offer. The additional FAR clauses, cited at FAR 52.212-5 paragraphs (a) and (b) are applicable: 52.222-26, Equal Opportunity; 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans; 52.222-36, Affirmative Action for Handicapped Workers; 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era. These and all other FAR clauses/provisions referenced in this combined notice/solicitation are accessible via the INTERNET at http://www.arnet.gov.far. PERIOD OF PERFORMANCE -- 120 days from the date of contract award with 4 30 day option periods. PRICE: The Contractor shall provide all management, supervision, personnel, facilities, equipment, materials, supplies and services (except as may be provided by the Government) and otherwise do all things necessary for, or incidental to providing executive search/recruitment support services to the IRS. The following rates, inclusive of all direct and indirect costs (salaries, fringe benefits, overhead, general and administrative expenses, report preparation costs) and profit, are applicable for the delivery order period of performance. CLIN 0001 -- Provide executive search/recruitment services and deliver at least 2 qualified, viable candidates for the targeted position. CLIN 0002: Other Direct Costs (OCD) associated with CLIN 0001. CLIN 0003: extended search/recruitment beyond initial 120 day period (if applicable). CLIN 0004: ODC associated with CLIN 0003. Travel expenses incurred in support of the recruitment effort will be reimbursed in accordance with Federal Travel Regulations. STATEMENT OF WORK: The IRS seeks an executive recruitment firm to assist in filling the position of Senior Industry Advisor (Heavy Manufacturing, Construction & Transportation), located in the Large and Mid Size Business (LMSB) Division. This is at the 4th level executive position below the Division Commissioner within the IRS hierarchy. The LMSB Division is responsible for the design, development, and delivery of a comprehensive tax administration program to meet the needs of large and mid size businesses with assets over $5 million. This individual will report to the Director, Manufacturing, Construction, and Transportation Division in LMSB. The selected individual will have primary responsibility to provide policy level technical analysis; supervise a small staff of senior experts and coordinate tax administration issues with functions within the IRS as well as contacts outside the IRS. The maximum salary range for this position will not exceed $186,300. PURPOSE/SCOPE: The Contractor shall conduct a search to identify no fewer than 2 qualified candidates able to apply and compete for possible selection by the Commissioner or the Executive Selection Panel for this position. The Contractor shall conduct a search to identify prospective candidates and evaluate the candidates' qualifications, with evaluation assistance from the IRS. TASKS/DELIVERABLES: Task 1 -- The Contractor shall interview up to four (4) senior IRS and/or Treasury executives to assess the Service's needs and determine the type of individual desired for the position. The Contracting Officer's Technical Representative (COTR) will provide the Contractor various existing documents that describe the overall direction of the LMSB Division office, the goals and objectives of the IRS and the current and future challenges facing the IRS in the areas of LMSB and the position description. Deliverable 1 -- The Contractor shall provide to the COTR a schedule that details its plan of accomplishment for this search. This plan shall be in keeping with the Contractor's standard, commercial business practices for conducting executive level recruitments. Deliverable 1a -- The Contractor shall provide the COTR a written profile of the characteristics and qualifications that a prospective candidate should possess, including private and public sector experience that would be considered qualifying experience; prior positions a qualified candidate might have held. The COTR will validate this profile of characteristics and qualifications as in line with those a credible candidate for the position would possess, and suggest modifications to be incorporated into the profile. The intent of this deliverable is to ensure that the IRS and the Contractor share a common understanding of the types of qualifications, skills and experiences that a viable candidate would possess. Task 2: The Contractor shall conduct a focused search for candidates whose skills and experiences appear to align with the profile created for this position (Deliverable 1a), who would apply for and could hold the position. The Contractor shall assess the skills and experience of interested individuals produced from their search and determine if the individuals would be willing to apply for the position. The COTR will work closely and on-line with the Contractor to validate that the individuals the Contractor puts forward appear to possess the skills and experiences employed in a similar scope and environment as that in which the IRS operates. The Contractor shall put forth candidates as it determines they meet the qualifications. The COTR will screen each candidate and determine if the individual should be placed on the list of candidates that will fulfill the final deliverable of the contract. If the candidate is acceptable to the IRS, the Contractor and the COTR will meet with the candidate to explain, in greater detail, the scope of the position. Candidate Resume(s): With each candidate offered to the COTR for consideration, the Contractor shall provide a written assessment of the candidate's experience, qualifications and skills relative to the agreed profile developed for this position. This assessment shall include name, home address, current phone numbers, social security number, summary of positions held, educational level attained, salary information from the past four (4) years, and any other information gained from reference checks. These candidates shall have agreed to participate in the government's screening process and shall be interested in compensation within the prescribed range. Deliverable 2: The Contractor shall provide interim progress reports, on a biweekly basis, to the COTR detailing the activities of the search; candidates submitted for screening; and the results of each candidate(s) interview with IRS management. Additionally, the interim reports shall identify any impediments encountered by the Contractor in locating viable candidates and provide recommendations to avoid/mitigate any difficulties encountered. Deliverable 3: The final deliverable shall be the identification of at least 2 candidates agreed upon by the COTR and the Contractor to be qualified and desirable. These candidates shall be presented as the best qualified based on the Contractor's evaluation of the candidates' qualifications and skills against the profile, the IRS' assessment of the candidate and any other relevant factors. These candidates must have agreed to participate in the government's application process and to accept a maximum salary not to exceed $186,300. OPTION (S): If, at the end of performance period, fewer than 2 potential candidates have been identified, the IRS reserves the right to terminate the order, or to extend the order for an additional period of time in 30 day increments, not to exceed an additional 120 days. GOVERNMENT FURNISHED INFORMATION: Upon order award, the Contractor shall attend a post-award orientation meeting with the COTR and various IRS personnel. As determined by mutual agreement, the COTR will provide information that is required in the performance of this contract. EVALUATION CRITERIA: (a) This requirement will be processed under FAR 13.5, Test Program for Certain Commercial Items, simplified acquisition procedures. When acquiring commercial items using the procedures in FAR 13.5, the requirements of FAR 12 apply, subject to the order of precedence provided at FAR 12.102(c). Offers will be evaluated in accordance with FAR 13.106-2, Evaluation of Quotations or Offers. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers. Criteria 1 -- Past Performance/Experience: The IRS will evaluate information that describes the offeror's past performance record of successful executive level recruitment/placement in a variety of domains (local: state: federal government; corporate, public and non-profit) comparable to the IRS (agency size and scope of responsibility). The IRS will evaluate information that describes the firm's experience in executive search and recruitment and the level of positions successfully recruited (CEO; COO; President; Vice President; CIO, etc) in the last 5 years in the industry fields (heavy manufacturing, construction, transportation, etc.). The IRS will evaluate provided information to determine the extent/level of participation of its' proposed Project Manager in successful executive recruitment/placement within the last 3 years. References should be provided for at least 5 executive level recruitment, to include current reference names and telephone numbers. Project Manager resumes (2-page maximum) shall be provided. Criteria 2 -- Capacity: The IRS will evaluate information provided to determine whether the offeror's proposed staff (education, past experience and other relevant background factors) and other resources are reasonably sufficient to handle this executive recruitment. The IRS will evaluate the offeror's contingency plans to provide a qualified replacement of the proposed project manager in the case of the unforeseen unavailability or loss of that individual from the search/recruitment effort. The IRS will evaluate whether this plan will provide a "seamless transfer", allowing the search/recruitment to proceed with no apparent delays. Offers will be evaluated based on past performance/experience, capacity and prices, with past performance/experience and capacity of equal weight and more important than price. Offerors shall submit their offer using a combination, if desired, of standardized and customized materials not exceeding 30 pages.

Web Link

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Record

Loren Data Corp. 20010628/RSOL008.HTM (D-177 SN50Q177)