99 -- SCANNING SERVICE

Notice Date

July 12, 2001

Contracting Office

USDA, APHIS, Field Servicing Office, Butler Square West, 5th Floor, 100 North 6th St., Minneapolis, MN 55403

ZIP Code

55403

Solicitation Number

APMRMBXX-0211-1

Response Due

July 23, 2001

Point of Contact

Jason Wilking 612-370-2217

Description

The USDA, Animal and Plant Health Inspection Service (APHIS), Minneapolis Financial Services Branch (MFSB), has a requirement to archive various check copies and supporting documents. Minneapolis Financial Services Branch receives check copies and supporting documents from contract banks daily. These documents need to be scanned for future viewing and printing when necessary. Documents will be submitted to vendor on a weekly basis. Transportation will be determined and paid for by the government. Deliverables will be FOB destination. Simplified procurement procedures will be used as well as commercial item acquisition regulations per FAR 12. THIS IS A COMBINED SYNOPSIS/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a WRITTEN SOLICITATION WILL NOT BE ISSUED. This solicitation document incorporates provisions and clauses which are in effect through Federal Acquisition Circular 97-16. Applicable FAR clauses are incorporated by reference: Prompt Payment 52.249-1 (4/84); Fixed price 52.243-1 (8/87); Small Disadvantaged Business Concern 52.219-1; Notice of price Evaluations preference for HUB Zone Small Business Concern 52.219-4; Evaluation-Commercial items 52.212-2 (10/97); offeror Representations and certifications 52.212-5 (10/98). ALL RESPONSIBLE SOURCES MAY SUBMIT A QUOTATION FOR CONSIDERATION. Quotations are due by July 23, 2001, 2:30 PM CST faxed to 612-370-2136 Attention Jason Wilking. Referenced FAR clauses can be accessed for review on the Internet at the following web site: http://www.arnet.gov/far. All offers must be signed. Offers should include tax payer identification number and DUNS number and business size. Purpose and Objective: Procure a scanning service that will scan certificates of deposit, checks, supporting documents and APHIS Form 89s, and supply a CD-ROM of the data for future retrieval. Volume will be approximately 15,000 sheets per month for certificates of deposit, checks and supporting documentation. Volume for APHIS 89s will be approximately 1900 sheets per month. Scope of Work: Prepare documents, other than APHIS 89s, for scanning (sample of paperwork received from bank available upon request), scan SF-215 certificate of deposit (4"x8 1/2"), scan check copies (4"x8 1/2"), scan supporting documentation (8 x 11"), scan APHIS Form 89s (8 x 11"), verify documents scanned, index documents scanned- SF215 and supporting documentation by date and number; APHIS 89s by serial number, Store and then dispose of documents 6 months after being scanned. Performance Requirements: Vendor must provide at no charge and "royalty-free", software for the purposes of retrieval, viewing, exporting, and printing of scanned documents. A copy of all software necessary to complete these functions must reside on each CD-ROM. Software must be able to span multiple CDs. Vendor must provide the complete image file database on each of the distributed CDs. Vendor must be able to scan al documents in duplex mode and have the ability to drop blank pages if an image does not exist and capture the back page of a document should an image exist. Vendor must only charge for actual pages captured. Vendor must be capable of removing black borders on scanned documents. Vendor must be capable of de-speckling documents at a 3x3 matrix. Vendor must be capable of including "de-skew". Vendor must scan all documents and crop all documents to their actual size. Vendor must use production quality scanners with sophisticated double-feed detection circuitry to automatically detect feeding of paper to ensure that all pages are being captured. Vendor must utilize multiple double-feed detection protocols and may not rely on visual double-feed detection of documents. Deliverables: Deliverable will be CD-ROM with scanned information within 5 days of receipt from courier in a format readable by APHIS compatible software (TIF format). Offers will be evaluated inclusive of anticipated delivery costs.

Record

Loren Data Corp. 20010716/99SOL006.HTM (W-193 SN50R687)