Q -- IMAGING SERVICES AT CHARLOTTE CBOC

Notice Date

July 23, 2001

Contracting Office

Department of Veterans Affairs, Hefner Medical Center, 1601 Brenner Ave., Salisbury, NC 28144

ZIP Code

28144

Solicitation Number

RFQ 659-3-02

Response Due

August 2, 2001

Point of Contact

Jolette M. Cole (704)638-9000 x 3220

E-Mail Address

Click here to contact the Contracting Officer via (jolette.cole@med.va.gov)

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 and FAR Part 13 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation WILL NOT be issued. The solicitation is issued as a Request for Quote and is assigned number RFQ 659-3-02. The solicitation document and incorporated provisions are those in effect through Federal Acquisition Circular 97-27. Award is subject to the availability of VA appropriations. The authority for this procurement is Title 38, U.S. Code 8153. This procurement is 100% set aside for Small Business. NAICS code is 621512; small business size standard is $10 million dollars. The Hefner VA Medical Center, Salisbury, NC intends to relocate the current CBOC in Charlotte, NC to 5516 Central Ave., Charlotte, NC 28212. Opening is scheduled for 9/17/01. This CBOC will provide primary care services to select veteran beneficiaries assigned to the Charlotte CBOC. This solicitation is seeking to contract for radiology services at a freestanding clinic or an imaging service with a local hospital. As part of their proposal, firms submitting quotes are to provide a list of all types of plain film radiography with pricing for each exam. Past history indicates approximately $22,000 was expended in FY 99, $28,000 in FY 00 and estimated $22,000 for FY 01. During a fisal year, approximately 350 chest x-rays, 200 spine, 75 abdomen, 300-400 extremities and 300 miscellaneous (pelvis, coccyx, nose, etc) have been ordered. It is anticipated the estimated quantities would remain almost constant through the base year and two one-year renewal options. Firms submitting quotes are advised to consider the entire contract period (base year plus two (2) one-year renewal options) and estimates provided when preparing their quote. The price should be based on the Medicare reimbursement rate inclusive of professional, technical and all other components. The VA does not guarantee any specific number of film/reading, nor that all listed exams will be ordered. The radiologist(s) performing this service must be board certified. If the successful contractor is owned by a hospital, the hospital must be JCAHO accredited. The imaging services will be on an as-neded basis, for only those veterans seen and referred by a practitioner at the Charlotte CBOC. It is the VA's intention to solicit and award a firm fixed-price contract. The Charlotte CBOC practitioners will call the radiology office to advise that a patient is being referred for a STAT, urgent or routine examination interpretation. STAT readings shall not incur an additional fee above the basic negotiated fee. In the case of STAT or urgent orders, results must be faxed to the Charlotte CBOC within two (2) hours of the patient's arrival in the radiology office. A written hrd copy must follow within two (2) calendar days. Routine reports should be faxed within three (3) days, with a hard copy to follor within two (2) calendar days of the faxed report. The contractor will be required to store films at their site and have them available for checkout urgently for sick patients whom require transfer, hospitalization, etc. The contractor will be legally responsible for x-rays as a part of the patient medial record. Occasional phone consultations with Charlotte CBOC personnel will be provided by the radiologist, when needed, at no additional expense to the Government. Any questions concerning the exam will be referred to the practitioners at the Charlotte CBOC. A list of the CBOC practitioners and their telephone nmber will be provided the Contractor. Invoices shall be submitted monthly (in arrears) to the Chief, Imaging Service (114) Hefner VA Medical Center, 1601 Brenner Ave., Salisbury, NC 28144. Each invoice must reflect the veteran's full name, social security number, date of service, type of exam, CPT code and the (contractually agreed upon) charges. A verification system will be implemented to accurately count the number of exams. The contractor may, in NO way, bill the veteran and/or the veteran's insurance company for any type of exam. The Austin Data Processing Center will make payment. The contractor must complete, prior to beginning service, a SF 3881, which will be furnished by the Contracting Officer. This form authorizes the VA to make payment directly to the contractor's financial institution. The hours of operations of the Charlotte CBOC are Monday through Friday, 8a, -- 6pm. The hours of operation of the Contractor's facility should be, at a minimum 8am -- 5 pm. The Charlotte CBOC will be closed the following Government holidays: New Year's Day, Martin Luther Kng's Birthday, President's Day, Memorial Day, July 4th, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day and Christmas Day. The contractor officer is the only person authorized to approve changes or modify any of the requirements under this contract. The contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes, with will affect price, quantity, or quality of performance of this contract. In the event the contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. The following provisions apply to this solicitation: 52.212-1, Instructions to Offerors-Commercial; 52.212-4, Contract Terms and Conditions-Commercial and addendum; 52.212-5 (May 2001) Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items; 52.237-3 Continuity of Services; 52.217-5 Evaluation of Options, 52,217-8 Option to Extend Services; 52.217-9 Option to Extend the Term of the Contract; 52.224-1 Privacy Act Notification; 852.270-4 Commercial Advertising, 852.271-70 Services Provided Beneficiaries; including clauses incorporated by reference which are (11)(12)(18)(24) and in section c (1) and (2). The information required in provisions 52.212-1, 52.212-2, a completed copy of provisions 52.212-3, Offeror Representations and Certifications, Commercial Items, 852.219-70 Veteran Owned Small Business certification and a copy of current indemnification and Medical Liability Insurance as stated in VAAF 852.237-70 must be submitted with the offer. The clauses may be accessed the Internet at http://www.arnet.gov/far and http://www.va.gov/oa&mm/policy. Quotes shall be submitted to the attention of Jolette M. Cole (04P) at Hefner VA Medical Center, 1601 Brenner Ave., Salisbury, NC 28144 no later than close of business August 2, 2001. Faxed proposals are not acceptable. The solicitation number (RFQ 659-03-2) shall be listed on the outside of the quote for identification.

Record

Loren Data Corp. 20010725/QSOL001.HTM (W-204 SN50S660)