Q -- PHARMACEUTICAL SERVICES FOR CHARLOTTE (NC) CBOC

Notice Date

July 24, 2001

Contracting Office

Department of Veterans Affairs, Hefner Medical Center, 1601 Brenner Ave., Salisbury, NC 28144

ZIP Code

28144

Solicitation Number

RFQ 659-04-02

Response Due

August 3, 2001

Point of Contact

Jolette M. Cole (704)638-9000 x 3220

E-Mail Address

Click here to contact the Contracting Officer via (jolette.cole@med.va.gov)

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information in this notice. This procurement is being conducted under Simplified Acquisition Procedures in accordance with FAR Par 13. This announcement constitutes a Request for Quote (RFQ) and a written solicitation WILL NOT be issued. The solicitation document and incorporated provisions and clauses are those in effect through FAC 97-27. RFQ 659-04-02 should be referenced on all quotes. This acquisition is 100% small business set-aside. The NAICS Code is 446110 with a small business size standard of $5.0 million. The VA intends to solicit quotes and award an estimated quantities, firm-fixed price, non-personal services contract for Health Care Resources in accordance with Public Law 104-262 under the authority of Title 38 USC Section 8153. Multiple awards will not be made. The Hefner VA Medical Center, 1601 Brenner Ave., Salisbury, NC 28144 will be relocating the current CBOC to 5516 Central Ave., Charlotte, NC on/about 9/15/01. This solicitation is requesting quotes for a pharmacy service, located within a five-mile radius of the 5516 Central Ave, Charlotte, NC address, to provide the supplies and services listed herein. The Contractor shall provide pharmaceutical products and services, to include medication counseling, to VA beneficiaries treated at the Charlotte CBOC in accordance with all terms, conditions and provisions of this solicitation for a base year (one year from date of contract award), plus two (2) one(1) year renewal options. The estimated requirement is for 5,700 prescriptions to be filled per year. There are three (3) Contract line item numbers(CLIN) per year (CLIN 1, 2, 3). The CLIN for each year shall reflect: Item 1: Dispensing fee per prescription; Item 2: Percentage of discount from the latest edition of Drug Topics Red Book average wholesale price (AWP) for a generic prescription and, Item 3: Percentage of discount from the latest edition of Drug Topics Red Book average wholesale price (AWP) for a brand name prescription for the base year and each option year. Contract award shall be made considering the dispensing fee and discount off the AWP that provides the best value to the Government. Services shall include the dispensing of pharmaceuticals as prescribed by CBOC practitioners. A list of the CBOC practitioners will be provided the Contractor after award. The Hefner VA Medical Cener utilizes a closed formulary system with a list of drugs approved by the Pharmacy and Therapeutics Committee at the VA. The contractor will fill only approved formulary drugs from the list suplied. No filling of prescriptions for non-formulary items will be allowed. Quantities of medication and/or supplies may be dispensed in quantities not to exceed a ten (10) day supply. The exception to this will be discrete dispensing units (i.e., inhalers, insulin) that would exceed the ten (10) day amount based on the practitioner's directions. It is then permissible to dispense one (1) unit. No refills are allowed. Prescriptions filled under this contract shall be, to the extent permitted by law, the least expensive drug product the pharmacy has in stock. Generic drugs shall be dispensed whenever possible. A product is not considered a generic equivalent unless the strength, quantity and dosage are the same as the brand name. The generic name shall be displayed on all labels for all medications. The Contractor (pharmacy) shall provide the date of filling, quantity provided, prescription number and the name or initials of responsible pharmacist. All information concerning VA beneficiaries shall be kept confidential and shall not be disclosed to any person, except as authorized in writing and acording to all applicable laws. The Hefner VA Medical Center will incur the costs of the prescription benefits program. There will be no charge to the eligible veterans at any time by the contractor. The Contractor shall invoice monthly, in arears, the Chief, Pharmacy Service (119), Hefner VA Medical Center, 1601 Brenner Ave., Salisbury, NC 28144 for services rendered. The VA shall randomly audit all billings. Representatives of the VA are authorized to visit the premises of the pharmacy filling the prescriptions during business hours for the purpose of auditing and evaluation, which may include the inspection of clinical records. All invoices shall reference the following information: Contract Number, Dose, Veteran's name, Veteran's Social Security number, prescription number, name of medication and NDC number of dispensed drug and the awarded contract price. Services performed by the Contractor shall be under the direction of the VA Medical Center Pharmacy Manager. The contract is subject to the availability of VA appropriations. The Contractor shall perform no services after September 30 of each year until the Contracting Officer authorizes such services in writing. Personnel assigned by the Contractor to perform the services covered by this contract shall be licensed in a State, Territory or Commonwealth of the United States or the District of Columbia. All licenses held by the personnel working on this contract shall be full and unrestricted licenses. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract. The Contractor shall provide its employees working under this contract with the following: workers compensation, professional liability insurance, income tax withholding and social security payments. Payment for any leave, including sick leave, holiday or vacation time is the responsibility of the Contactor. The parties agree that the Contractor, its employees and agents shall not be considered VA employees for any purpose. Upon award of a contract, the Contracting Officer will appoint a Contracting Officer's Technical Representative (COTR) to assist with the contract monitoring requirements. The Contractor shall develop a record keeping system for prescriptions filled for the Charlote CBOC. The Contactor shall be paid only for those prescriptions that are approved by the Charlotte CBOC. Maximum waiting time for all new prescriptions presented by the eligible veteran will be fifteen (15) minutes. All Charlotte CBOC patients will be treated with courtesy and respect at all times. Normal operating times for dispensing and pick-up of new prescriptions will be no less than Monday through Friday, 9am to 7pm local time. A customer feedback survey will be developed to ascertain that customer courtesy and speed of service meets customer expectations. Any medication error or medication related incident (such as adverse drug reaction) involving a Charlotte CBOC veteran will be communicated immediately to the Chief, Pharmacy Service or his designee at the Hefner VA Medical Center, Salisbury, NC. A pharmacist from the Hefner VAMC will visit the contractor's facility before initiation of the contract to review procedures and answer any questions that the Contractor may have in regards to the contract. Salisbury VAMC Pharmacy Service is available for questions 9am-7pm local time. The toll free number will be provided the Contractor after award. The following clauses and provisions apply to this acquisition and may be downloaded at: (Federal Acquisition Regulation clauses and provisions) http://www.arnet.gov/far. Veterans Acquisition Regulation clauses and provisions are available at http://www.va.gov/oa&mm/vaar/. Those clauses are: 52.212-1 Instructions to Offerors Commercial Items; the offeror shall submit a completed copy of provisions at 52.212-3 Offeror Representations and Certifications-Commercial Items, and VAAR 852.219-70 Veteran-Owned Small Business with their quote. Additional clauses and provisions which apply to this acquisition are: FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (May 2001); Contract Terms and Conditions, the following clauses are added by 52.212-4 by addendum; 52.216-18 Ordering; 52.216-21 Requirements; 52.217-8 Option to Extend Services; 52.217-9 Option to Extend the Term of the Contract; 52.222-21 Prohibition of Segregated Facilities; 52.222-26 Equal Opportunity; 52.222-35 Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era; 52.222-36 Affirmative Action for Workers with Disabilities; 52.222-37 Employment Reports on Disabled Veterans and Veterans of the Vietnam Era; 52.224-1 Priacy Act Notification; 52.224-27 Indemnification and Medical Liability Insurance; 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration; 852.270-1 Representatives of the Contracting Officer; 852.237-70 Contractor Responsibilities; 852.270-4 Commercial Advertising; and 852.271-70 Services provided Beneficiaries. Quotes are due by close of busines 4:30 pm local time August 3, 2001. All quotes shall be submitted to the Contracting Officer (04P) Hefner VA Medical Cente, 1601 Brenner Ave., Salisbury, NC 28144 ATTN; Jolette Cole. A copy of the Pharmacist's licenses and Certificate of Insurance shall be submitted with the quote.

Record

Loren Data Corp. 20010726/QSOL001.HTM (W-205 SN50S8K7)