Q -- STAT LAB SERVICES FOR CHARLOTTE, NC CBOC

Notice Date

July 26, 2001

Contracting Office

Department of Veterans Affairs, Hefner Medical Center, 1601 Brenner Ave., Salisbury, NC 28144

ZIP Code

28144

Solicitation Number

RFQ 659-02-02

Response Due

August 6, 2001

Point of Contact

Jolette M. Cole (704)638-9000 x 3220

E-Mail Address

Click here to contact the contracting officer via (jolette.cole@med.va.gov)

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 and FAR Part 13 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation WILL NOT be issued. This solicitation is issued as a Request for Quote and is assigned number RFQ 659-02-02. The solicitation document and incorporated provisions are those in effect through Federal Acquisition Circular 97-27. This procurement is 100% set-aside for small business. NAICS code is 621511; small business size standard is $10 million dollars. The Hefner VA Medical Center, Salisbury, NC will relocate the Charlotte CBOC to 5516 Central Ave., Charlotte, NC 28212 on/about 9/17/01. This CBOC will provide primary care services to select veteran beneficiaries assigned to the Charlotte CBOC. VA will staff the clinic and will provide the majority of routine laboratory services. This procurement will provide one healthcare provider for STAT lab services. The Charlotte CBOC days/hours of operation are Monday through Friday 8:00 a.m. to 6:00 p.m. EST. The contractor must provide services, at a minimum, Monday through Friday, 8:00 a.m. to 4:30 p.m. In addition, due to our aging veteran population and the Government's requirement to obtain lab results promptly, the contractor must be located within a five (5) mile radius of the 5516 Central Ave., Charlotte, NC address. Proof the contrtactor meets this requirement must be submitted with the proposal. It is the VA's intention to solicit and award a firm fixed-price contract under the authority of Title 38 USC Section 8153, pending availability of funding. Contract period will be one year from the date of contract award with two(2) one-year renewal options. Estimated start date of the contract is on/about 9/17/01. There are twenty (20) contract line item numbers (CLIN) per year (CLIN 1, 2, 3). The CLIN for each year will reflect (1)CBC est 58/yr $_______(2) Glucose est 42/yr $_______; (3) PT & INR est 24/yr $________; (4) Urinalysis est 36/yr $________; (5) Lytes est 14 yr $_______; (6) MG est 10/yr $_______; (7) Dilantin est 8/yr $________; (8) Digoxin est 12/yr $_______; (9) Calcium est 15/yr $_______; (10) Phosphate est 7/yr $________; (11) Theophylline est 12/yr $_______; (12) Blood gases est 12/yr $_________; (13)Sed Rate est 12/yr $________; (14) Hematocrit est 12/yr $_________; (15)Carbamazepine est 12/yr $________; (16)BHCG (pregnancy test) est 6/yr $_________; (17) BUN est 12/yr -- $________; (18) Creatinine est 12/yr $________; (19) AST est 12/yr $________; (20) K (Potassium) est 12/yr $________. The quantites provided are estimates based on past history and represent one year. Firms are reminded when preparing and submitting their proposal this estimate is for one year. However, the quote submitted must reflect pricing for one year, plus two (2) one-year renewal options. The VA does not guarantee any specific number of tets, nor that all listed tests will be ordered. Firms submitting quotes are to provide pricing for each test. The price should be based on the Medicare reimbursement rate inclusive of professional, technical and all other components. Firms submiting proposals must be CAP certified. The Charlotte CBOC practitioners will order STAT labs on requisition forms provided by the Contractor. Any questions concerning the test will be referred to the practitioners at the Charlotte CBOC. A list of the CBOC practitioners and their telephone number will be provided the Contractor. Results for STAT labs will be faxed to the Charlotte CBOC within 60 minutes of the patient's arrival. Two hard copies of every lab result will be mailed within one working day of the results being faxed. One copy will be mailed to the Charlotte CBOC address (noted above). The second copy will be sent to Chief, Pathology and Laboratory Medicine (113), Hefner VA Medical Center, 1601 Brenner Ave., Salisbury, NC 28144. The laboratory results of each patient should be faxed or mailed to the Chief of Pathology and Laboratory Medicine (113), Hefner VA Medical Center, Salisbury, NC 28144. Invoices shall be submitted monthly to the Chief, Pathology and Laboratory medicine (113). Hefner VA Medical Center, 1601 Brenner Ave., Salisbury, NC 28144. Each invoice must reflect the veteran's full name, social security number, date of service, type of test and the (contractually agreed upon) charges. A veification system will be implemented by the Contractor to accurately count the number of test. The contractor may, in no way, bill the veteran and/or the veteran's insurance company for any type of test. The Austin Data Processing Center will make payment. The contractor must complete, prior to beginning service, a SF 3881, which will be furnished by the Contracting Officer. This form authorizes the VA to make payment directly to the contractor's financial institution. The Charlote CBOC will be closed the following Government holidays: New Year's Day, Martin Luther King's Birthday, President's Day, Memorial Day, July 4th, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day and Christmas Day. The contracting officer is the only person authorized to approve changes or modify any of the requiements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or isue changes, which will affect price, quantity, or quality of performance of this contract. In the event the contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. A Contracting Officer's Technical Representative (COTR) will be named after award. A copy of this designation will be forwarded the Contrator. The following provisions apply to this solicitation: FAR 52.212-1, Instructions to Offerors-Commercial; 52.212-4 Contract Terms and Conditions-Commercial and addendum; 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (May 2001) including clauses incorporated by reference which are: (11)(12)(18)(24) and in section c(1) and (2); 52.237-3 Continuity of Services; 52.217-5 Evaluation of Options; 52.217-8 Option to Extend Services; 52.217-9 Option to Extend the Term of the Contract; 52.224-1, Privacy Act Notification; VAAR 852.270-4 Commercial Advertising; 852.271-70 Services provided Beneficiaries. The information required in provisions 52.212-1, 52.212-2, a completed copy of provisions 52.212-3, Offeror Representations and Certifications, Commercial Items, 852.219-70 Vetean Owned Small Business certification must be submitted with the offer. The clauses and provisions may be accessed the Internet (for FAR) at www.arnet.gov/far and (for VAAR) www.va.gov/oa&mm/policy. Proposal shall be submitted to the address listed herein and directed to the attention of Jolette Cole (04P). Faxed proposals are not acceptable. The solicitation number (RFQ)shall be listed on the outside of the response for identification. Quotes are due by the close of business (4:30 p.m.)August 6, 2001.

Record

Loren Data Corp. 20010730/QSOL009.HTM (W-207 SN50T0B5)