T -- T-PHOTOGRAPHIC, MAPPING, PRINTING, & PUBLICATION SERVICES

Notice Date

August 15, 2001

Contracting Office

Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Research Contracts Br., 6120 Executive Blvd. EPS Room 608G, Rockville, MD, 20852

ZIP Code

20852

Solicitation Number

RFQ-NCI-10052-NQ

Response Due

September 17, 2001

Point of Contact

Cynthia Brown, Purchasing Agent, Phone (301) 496-8608, Fax (301) 402-4513, Email cb106x@nih.gov -- Gail Zois, Contract Specialist, Phone (301) 496-8613, Fax (301) 402-4513, Email gz23u@nih.gov

Description

The National Cancer Institute requires the following printing services and deliverables. This is a combined synopsis/solicitation for commercial items, prepared in accordance with format in the FAR 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and a separate written solicitation will not be issued. This solicitation, No. RFQ-NCI-10052-NQ, includes all applicable provisions and clauses in effect through FAR FAC 97-27. The acquisition will be made pursuant to the authority in FAR 13.5 to use simplified procedures for commercial items. This requirement is set-aside for small business. The North American Industry Classification Code is 323110, and the business size standard is 500 employees. All prospected offerors should have a copy of the booklet "Standard Technical Specifications for NCI Printing Requirement" (hereafter referred to as NCI Standard Specifications) issued by DHHS/NIH/NCI. The information in this booklet provides supplemental information necessary for potential offerors to have a complete understanding of the specifications set forth below. Copies of the booklet may be requested from Cynthia Brown, at (301) 402-4509. REQUIREMENTS: Title: Understanding Cancer Pain Resources -an 8 item set. PRODUCT: A) 32 page text, 4 page BRC insert and 4 page cover {English-20M}; B) 32 page text, 4 page BRC insert and 4 page cover {Spanish-30M}; C) Injection molded plastic Pain Scale with a sliding mechanism {10M}; D) Spine VHS Tape label {7M}; E) VHS Tape Top label {7M}; F) Slipsheet Cover for a VHS Tape plastic Case {7M}; G) 12 minute Video Tape plus a hinged hard plastic white case {7M}. QUALITY: Level 2 printing and finishing attributes are required for this specification. Reference GPO Publication 210.1 for attribute requirements. Printing is the predominate production function and none shall be subcontracted. QUANTITY: 88,000 total copies plus the final films used in production. BASIS FOR AWARD: The actual award amount will be Ninety-nine Thousand, nine hundred and ninety-five Dollars ($99,995) for this procurement. The NCI's objective is to obtain the highest possible quantity for this specified dollar amount. The added rate per thousand sets of "overs" will be used to either increase or decrease your firm's bid price to reach this dollar amount. The failure to provide an added rate (per thousand sets or, to exclude any components) will render your firm's proposal non-responsive. TRIM SIZE: A) & B) each 5-3/8" x 8-3/8", saddle stitch binding along the 8-3/8" dimension. C) is made to a final size of 8"x 2"x 1/8", and the slide is 1/2"x 11/16"x 11/16". D) round corner to a final size of 3/4"x 6-3/4". E) round corner to a final size of 1-3/4"x 3". F) trim to a final size of 10-1/8"x7-3/4". G) case is 4-3/4"x 8"x 1-3/4", the tape is standard format VHS. FURNISHED MATERIALS: Mac Zipdisk consisting of Adobe art & Quark page layouts from desktop created files together with a set of previously manufactured samples as a guide to production. The contractor shall RIP films from a Hi-Resolution drum device only, Capstan output is not acceptable. Files contain Hi-Res process images as well as all other design elements. PROOFS: Printed products shall require two complete sets of laminated halftone dot proofs, from final films only, stripped to show the full press sheet imposition of each form, including colorbar, showing guide, gripper and ruled-up for all bindery marks of each form, plus 2 dylux proofs, with all elements in proper position, folded and trimmed to final size. Laminated proofs shall match the required PMS colors exactly or the contractor can, at their option, provide press proofs for evaluation. No "process build" or stochastic styled proofs are acceptable. NCI shall retain one complete set. ADVANCED SAMPLES: Non-printed components (items C & G ) will require at least three advanced sample prototypes for approval prior to any actual manufacturing. The continuation of production without the government's written sign off stating "OK for Production" is solely at the contractor's risk and does not constitute ACCEPTANCE for either of these fabricated products. Prototypes shall exactly represent the final products using all raw materials and equipment as needed. NCI shall retain one complete set. PAPER: A and B -80 lb. white #1 Patina matte finish cover, target brightness of 87. (Frostbrite, Mountie, Moistrite or an approved equal). -80 lb. white #1 Patina matte finish text, target brightness of 87. (Frostbrite, Marcy, Mountie, Moistrite or an approved equal). -110 lb. white Exact Index, or equal. C) -1/8" thickness, yellow colored plastic CELTEC (by Vycom). D and E -60 lb. Starliner Lyric Opaque White matte, permanent adhesive. F) -100 lb. Vintage Velvet dull coated white text basis. G) -Appropriate white plastic VHS case to match the previous sample. INKS: 4 color process, PMS 349, PMS 467 and Black Ink. Solid inks required, no builds allowed. Inks shall contain minimum percentages of vegetable oil in compliance with federal procurement mandates as follows: Heat-set litho/10%, sheet-fed litho/20%, forms/20% . BINDING: A & B) Perforate the business reply 4 page insert 1/8" from the spine on the back panel (pages 3 & 4). Collate the booklet with the BRC between the cover and text sections. Saddle wire stitch twice through the spine along the 8-3/8" dimension. Bleed trim all sides to a final size of 5-3/8"x 8-3/8". No other alternate trim sizes shall be acceptable. Each signature must be a complete 4 page component, short trimmed or binding lip attachment methods shall not be acceptable. Diecut channel score all the folds to prevent cracking, (litho press score and/or a rotary score on the stitcher) is not acceptable. Run all the cover paper grain parallel to the spine. C) Diecut out, or fabricate using industrial tools appropriate for plastics to create and remove the waste as a slit in the center as well as round cornering each edge. Affix an injection molded or a cast piece of light weight black plastic over each side of the Pain Scale Ruler as a male and female assembly connecting in the center diecut slit. Match the prototype for construction, visuals and functionality. D) Bleed trim and round corner to a final size of 3/4" x 6-3/4". E) Bleed trim and round corner to a final size of 1-3/4" and 3". F) Bleed trim four sides to an overall flat size of 10 1/8" x 7-3/4". G) A standard sized white VHS tape case with approximate overall dimensions of 4-3/4" x 8" x 1-3/4", including a clear plastic sleeve wrapping around both the front and back sides as well as the spine where the printed cover can be inserted. SEPARATIONS: None required, (29 EPS process images are on the furnished disks). PRINTING:(A and B) Print covers 1 and 4 in a solid bleeding all sides background of PMS 467. Black overprint text and rules prints on both pages with a reversed to white box on cover 1, as well as type matter in solid PMS 349. One full color illustration drops into this box with approximately 1/8" white on four sides. Covers 2, 3 and text page 4 print a solid bleeding all sides of PMS 349, PMS 467 and dense Black. BRC insert prints as type matter and screened areas of dense Black only. Text pages 1-3, 6, 8, 11, 14, 16-21, 24, 27, 30 and 32 each print a solid bleeding all sides background in solid PMS 467 with a full process color art illustration trapping background and appearing in Black ink. A PMS 349 rule and folio number is also present on each page of the text portion. Print the balance of the text in Black, PMS 349 and PMS 467 inks. (NOTE: Design, colors and copy are not common between these two language versions). C) Print the Pain Scale in line art of dense Black on two sides using either screen printing or flexographic methods, at the contractor's discretion. D) Print the VHS spine label in PMS 349 and PMS 4657 inks only. E) Print the VHS face label in 4/C process, PMS 349 and PMS 467 inks. F) Print the VHS slip-sheet cover in PMS 349 and PMS 467 inks only. G) No printing required. NOTE: Heavy ink coverage is required and the contractor must take all necessary precautions to prevent ghosting and lay a smooth, uniform ink film. "Ghosting & "in-line problems" shall not be acceptable. All items (except for item C) must be printed on a lithographic printing press capable of printing all the ink colors with one pass through the press including the complete color bar as required within these specifications. Web-fed lithographic production equipment if used, shall be heat-set only. COATING: Overall aqueous coat, satin finish, all the lithographic items as follows, both booklets on the covers only, all other printed items on 1 side only. A "dry-trapped" Coverall dull varnish may NOT be substituted at the contractor's option. MARGINS: Bleeds, follow trim marks on furnished camera copy. DISPLAY EXAMINATION: Examination of the camera copy is an integral part of these specifications. No additional payment will be allowed due the contractor's failure to examine the copy and thoroughly understand the nature and extent of the work to be performed. (Strongly recommended). Packing: The contractor shall assemble the VHS tapes completely by affixing the two labels (items #D & E) to the cassette. The slipsheet cover (#F) shall be inserted into the sleeve on the VHS case, following the previous example as a guide to production. Pack the completed assembly into cartons and label for storage at Aspen Systems. All other items pack separately. Plastic strap band (#A & B) in units of twenty copies. Turn the items as required to make a neat stack. Pack all components in new 275 pound test corrugated containers filled to the top. The cartons shall be specifically manufactured to fit each of these products. The maximum weight shall not exceed 48 lbs. per carton. Products must lay flat, do not stand upright in cartons. No packaging deviations shall be allowed. Label on one of the carton ends. PRESS INSPECTION: Press sheets shall be inspected at the contractor's printing facility for quality conformance. Each press sheet form must contain one color bar, at least 3/16" in width, for each ink color placed parallel to the ink rollers. Color control bars (such as, BRUNNER, GATF or GRETAG) must contain star targets, trapping, tint and dot gain patches, process built grays, if applicable, and extend the full width of the press sheet. Ink densities shall be constant across the full width of the sheet with no deviations to exceed plus or minus 1/2 of one percent. Light and heavy inking is not allowed. The contractor shall provide the correct viewing conditions for all press sheet inspections including 5000 degrees kelvin light sources housed in a completely enclosed neutral gray booth and functional densitometers. PREAWARD SURVEY: In order to determine the responsibility of the prime contractor, the government reserves the right to conduct a preaward survey, or to require samples to QATAP evaluate, or other evidence of technical, managerial, financial and similar abilities to perform, prior to the award of the contract. RETURN MATERIALS: Return all camera copy of furnished materials as received and two file copy of each item. Inventory the NCI final film negatives in printer spreads (only 2 page films for book-work) and furnish copies of all the signed receipts in one package to Paul LaMasters, NCI Printing Officer, Office of Cancer Communications, Building 31, Room 10-A-28, 9000 Rockville Pike, Bethesda, Maryland 20892. NEGATIVES: Compose negatives as RRED final films in two page printer's spreads only, allowing a minimum of 1/2" working margins on all sides, using .007 film, (.004 film is allowed if computer electronic files were provided by the NCI). Pin hole registration punching of the final films is required and composed, not stripped, registration marks on all sides. The contractor shall inventory all the final negatives within their facilities until called for return by the government. Ownership of these furnished films shall remain the government's property. Industry trade customs shall not apply to film, flats, proofs or color oks. Pack films to protect emulsion layers and furnish each film with the associated top sheet containing wet ink density readings, or your press oks for future color match. Films shall be ready for subsequent reprints without additional effort beyond exposures. If digital direct-to-plate technologies were used, the contractor shall also be required to furnish films as a deliverable item upon request. Label: 01-NCI-PC-122, Understanding Cancer Pain & Item Description Final Film Negatives and color Oks for Storage. SHIPPING: 10 advanced sample copies to: National Cancer Institute, Attn: Printing Officer, Building #31, Room 10-A-28, 9000 Rockville Pike, Bethesda, MD 20892; ship 15 file copies to: Library of Congress, Madison Bldg., Exchange & Gift Division, Federal Documents Section, C Street, North East, (between 1st & N Streets) Washington, DC 20540; ship 736 depository copies to: US Government Printing Office, Depository Receiving Section, Jackson Alley, Room #A-150, Washington, DC 20401, Stop: SSLA, Attn: Mr. William Teele, Label cartons item #507-G-02; ship the balance of bulk copies to Aspen Systems, Inc., Attn: Mr. Andy McMahon, 1000 Haverhill Road, Baltimore, Maryland 21229 (410) 644-7853. Proofs and advanced sample copies will be withheld 6 working days from the time they are received until they are returned back to the contractor's facilities. Label the package with the PC number and product title. Return the materials in the proper order as originally provided by the government. PRESS SHEET INSPECTION: Requires 5 working days notice. Notify the NCI Printing Section (301) 402-2624 of the day and time press sheets will be available for inspection. SCHEDULE: Display of materials at NCI, OCC, Building 31, Room 10-A-28, 9000 Rockville Pike, Bethesda, MD 20892 on 09/10/2001. Assuming an award date of 09/19/2001, material shall be picked up on 09/20/2001, all copies due on 11/20/2001 by noon. Advanced sample copies must be received at the NCI Office of Cancer Communications prior to any bulk distributions. All furnished materials and receipts shall be returned on 11/27/2001. NOTE: Please be aware that without the return of all furnished items, complete as specified within these printing specifications, payment will be withheld until all materials are received. Be prepared to furnish a signed receipt should your billing be delayed. The package shall include copies of all the shipment documents with signatures by the receiver and two sample file copies. The contractor shall initiate contact with our warehouse, if the inventory control number is not furnished, prior to labeling any cartons. Typically, this number is also listed on the back cover of all the publications, in the lower right hand position by the spine. If the number is provided use it on the cartons. Receiving hours are 6:30 AM -3:30 PM, Monday -- Friday (except for federal holidays). Ship the samples to: National Cancer Institute, Office of Cancer Communications, Building 31, Room #10-A-28, 9000 Rockville Pike, Bethesda, Maryland 20892, Attn: Printing Officer, (301) 402-2624. Label each carton on one end with the NCI PC No., Title, Inventory Number and the Quantity per carton & per package. 01-NCI-PC-122 (qty per package/ qty. per carton) Publication Title, Inventory Number. Plastic strap band every skid twice in both directions over corrugated edge protectors using GPO styled pallets only, 40"x 48". Cover the pallet-skids with stretch wrapping after plastic strap banding. Affix a packing list for deliveries to the last pallets loaded on the truck, facing the dock area. All skids shall be four-sided entry and the weight must not exceed 2,000 pounds, do not side load or double stack on the truck trailers. Stack skids not to exceed 50" from the floor to top. The required GPO styled pallet size dimensions are: Side Dimensions: 40" and Front Dimensions: 48". All cartons shall be new 275 lb. test corrugated and specifically made to contain the products as specified, "PACKING". Basis for award: Award will be made to the contractor providing the highest possible quantity for a specified dollar mount that fully meets the requirements of this solicitation. PROVISIONS AND CLAUSES: The following FAR provisions and clauses apply to this acquisition: FAR 52.212-4, INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS-DEVIATION FOR SIMPLIFIED ACQUISITIONS; FAR 52.213-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS-WITH DUNS NUMBER ADDENDUM FAR 52.212-4, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES, OR EXECUTIVE ORDERS-COMMERCIAL ITEMS-DEVIATIONS FOR SIMPLIFIED ACQUISITIONS. The following FAR clauses cited in paragraph (b) of the clause at FAR 52.212-5 are also applicable to this acquisition; FAR 52.222-26; EQUAL OPPORTUNITY; FAR 52.222.35, AFFIRMATIVE ACTION FOR DISABLED ACTION FOR WORKERS WITH DISABILITIES; FAR 52.222-37, EMPLOYMENT REPORTS ON DISABLED VETERANS AND VETERANS OF VIETNAM ERA; FAR 52.225-3, BUY AMERICAN ACT SUPPLIES; AND 52.232-34, PAYMENT BY ELECTRONIC FUNDS TRANSFER-OTHER THAN CENTRAL CONTRACTOR REGISTRATION. Full text copies of the representations and certifications for other cited provisions and clauses may be obtained on line at the NCI website at http://amb.nci.nih.gov or from Cynthia Brown, Purchasing Agent, (301) 402-4509. OFFERS: Offers must be submitted on ans SF -18 or SF-1449 with a completed "Offeror Representations and Certifications-Commercial Items- with Duns Number Addendum", signed by an authorized representative of the offeror. Offers/Quotations must be received in this office by 1:30 PM (Washington, DC Local Time) on 09/17/2001. Please refer to the solicitation number RFQ-NCI-10052-NQ. See numbered Note 1. =09

Web Link

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Record

Loren Data Corp. 20010817/TSOL005.HTM (D-227 SN50V070)