T -- PUBLICATION OF BASE PAPER

Notice Date

August 21, 2001

Contracting Office

Department of the Air Force, Air Education and Training Command, Columbus AFB, Contracting Squadron, 555 Seventh Street Suite 113, Columbus AFB, MS, 39710-1006

ZIP Code

39710-1006

Solicitation Number

F22608-01-T-0060

Response Due

September 17, 2001

Point of Contact

Cody Crawford, Contract Specialist, Phone 662-434-7761, Fax 662-434-7764, Email cody.crawford@columbus.af.mil -- Glenna Thompson, Contract Specialist, Phone (662)434-7762, Fax (662)434-7764, Email glenna.thompson@columbus.af.mil

Description

1. Newspaper Contents: a. For and in consideration of the mutual promises of, and mutual benefits derived by, the parties hereto, this contract is made and entered into by and between the contracting officer, Columbus AFB, and ______________________ here in after referred to as the publisher. b. This contract provides for the publisher to produce weekly a newspaper to be known as the Silver Wings, a civilian enterprise newspaper published to provide news and command information to personnel of Columbus AFB. This publication is subject to the requirements of DoD Instruction 5120.4, AFI 35-101, and the regulations and instructions incorporated therein by references and to the conditions and agreements as contained herein. c. The publisher agrees to use the name Silver Wings, which is owned by the Government, and no other name, on the newspaper during the life of the contract, unless directed otherwise by the commander. The publisher further agrees not to contest ownership by the Government of the foregoing name or to make any use directly or indirectly of that name or a name confusingly similar to that name on any publication it may independently produce. d. Each issue of the Silver Wings shall consist of no fewer than 12 pages and no more than 28 pages. e. The masthead of each issue shall carry the following disclaimer in type not smaller than six point: (1) "Published by (name of publisher), a private firm in no way connected with the U.S. Air Force, under exclusive written contract with the 14FTW/PA office. This civilian enterprise newspaper is an authorized publication for members of the U.S. military services. Contents of the Silver Wings are not necessarily the official views of, or endorsed by, the U.S. Government, DoD, or the Department of the Air Force." (2) "The appearance of advertising in this publication, including inserts or supplements, does not constitute endorsement by DoD, the Department of the Air Force, or (civilian publisher) of the products or services advertised." (3) " Everything advertised in this publication shall be made available for purchase, use or patronage without regard to race, color, religion, sex, national origin, age, marital status, physical handicap, political affiliation or any other nonmerit factor of the purchaser, user or patron." (4) "Editorial content is edited, prepared, and provided by the 14FTW Public Affairs Office. All photographs are Air Force photographs unless otherwise indicated." f. The masthead may contain the names and editorial titles of military and civilian members assigned the duty of preparing the newspaper's content. If used, the names and titles shall be listed in a section of the masthead entitled "14FTW/PA Editorial Staff." g. Editorial content shall be based on news releases, features, editorials, and reports prepared by DoD and Air Force newsgathering agencies and the 14FTW Public Affairs Office. All other editorial material must be approved by the PAO. h. A supplement highlighting Services facilities and activities will be published monthly. The supplement will not contain advertising and will be distributed as an insert to the Silver Wings All editorial material and photographs for the supplement will be furnished by the14FTW Public Affairs Office. The front page of the supplement will contain four-color process photographs. 2. Public Affairs Requirements. The Public Affairs office shall: a. Furnish all editorial materials, headlines, cutlines, photographs and line art for use in the newspaper. The public affairs office assumes responsibility for the security and accuracy of content provided. b. Guarantee first publication and distribution rights of the editorial content in the publication. c. Specify design and layout of editorial content and may specify advertising layout to enhance communications effectiveness of the newspaper. d. Review advertisements prior to publication to identify any that are contrary to law, DOD, or Air Force directives, or are in poor taste, or that does not meet community family standards as determined by the public affairs office. These types of advertisements include but not limited to, sexually provocative advertisements and 1-900 personal telephone numbers. e. Be responsible for final proofreading of all material, checking for accuracy and security of content. f. Provide 100 percent of weekly copy no later than 4 p.m. Thursday afternoon of a typical publishing week or Wednesday afternoon in weeks with Thursday holidays. At that time, the PAO or designated representative will proof all advertisements to be published in the Silver Wings. 3. Publisher Requirements. The publisher shall: a. Comply with provisions of DoD Instruction 5120.4, AFI 35-101, and the provisions and requirements as contained herein. A copy of AFI 35-101 may be obtained through the base contracting office. b. Use only the editorial material, photographs and art provided by the Public Affairs office. c. Furnish the Public Affairs office advertising page dummies no later than 1 p.m. Monday the week of publication. d. Publish one supplement between 4 and 12 pages once a year (open house or air show) with full color front page with and a print run of between 10,000 and 12,000 copies the Friday before the event. One copy will be inserted in each Silver Wings copy and the rest will be bundled and delivered to the public affairs office. e. Be responsible for the makeup of each page, subject to the PAO's supervision. f. Solicit all advertising. g. Provide and maintain, at no cost to the government, a web site for the Silver Wings. h. Be responsible for mailing copies of the newspaper to a list of addressees provided by the Public Affairs office. This list will not exceed 150 addresses. i. Publish the Silver Wings on a commercial, offset press. The Silver Wings shall be printed on at least 40-pound newsprint. j. Provide that the Silver Wings be produced each week as a tabloid newspaper to contain no fewer than 12 pages per issue. The publisher further agrees that at his expense each or any issue may be produced at the discretion of the Public Affairs office in two sections (A section and B section) with a combined page count up to 28 pages, thereby doubling the amount of spot color and process color available within the newspaper. k. Provide unlimited process color photographs on the front page and the doubletruck of all issues. The publisher further agrees to provide spot color on the front page and up to three other inside pages of each issue of the Silver Wings, provided the Silver Wings is produced as a one-section publication. In the event the Public Affairs office desires a two-section publication, the publisher further provides that both the A section and B section may contain unlimited process color photographs on the front page and doubletruck of each section. In addition, on a two-section publication, spot color shall be available on up to eight pages, thus allowing for eight process color pages and eight spot color pages in a two-section Silver Wings. l. The publisher will also provide to the PA staff at his expense all necessary software and upgrades as they are made available on the market to include, but not limited to, QuarkXPress 3.32, Adobe PhotoShop 6.0, Microsoft Word 7.0 or the most modern version of publisher compatible software. m. Provide for the installation and training of the Silver Wings staff on any and all equipment and software made available to them at the offices of the Silver Wings or the offices of (the publisher). n. Guarantee the quality of the Silver Wings newspaper to include but not limited too color separation, plate alignment, over inking etc. The public affairs office reserves the right to ask for and receive a rerun of unacceptable issues. o. Provide for backup-printing arrangements to ensure that the Silver Wings is never late. p. Provide photographic, desktop publishing and/or reporting services to the Silver Wings on emergency basis as dictated by the PAO. q. Not sell advertising to the extent that it will force the Public Affairs office to produce editorial content exceeding that required for the command communication mission of the newspaper. r. Provide for free weekly classified advertising in the Silver Wings for all active-duty, retired military and contractor personnel and their families working, living or relocating to the Columbus AFB community with the exception of ads for commercial gain. The publisher will typeset the classified ads. The publisher will arrange pick up of the adds after the Noon Monday deadline. s. Publisher will arrange for pick up and delivery of the Silver Wings (either physically or electronically) if the publishers operation is out side the local area. 4. Advertising: a. The average quarterly ratio of "run of the publication" (ROP) advertising to editorial copy shall not exceed 60 percent ads to 40 percent editorial copy. b. Neither the publisher nor his or her representatives shall solicit advertisements in the name of Columbus AFB, or the Department of the Air Force. Active-duty military and civilian personnel are prohibited from soliciting, endorsing, or accepting payment for advertisements. c. The publisher shall not accept for publication advertisements that are worded or phrased to give the reader the impressions the Department of the Air Force in any way endorses, guarantees or sponsors any product or service. Advertising that discriminates or implies discrimination against any person because of race, color, religion, sex, national origin, age, marital status, physical handicap, political affiliation or any other nonmerit factor of the purchaser, user or patron shall not be carried. If a violation or rejection of this equal opportunity policy by an advertiser is confirmed, the publisher shall refuse to print advertising from that source until the violation is corrected. d. The publisher shall not enter into exclusive advertising agreements with any firm, broker, or individual. e. No civilian enterprise comic or feature supplements shall be distributed with this newspaper without the approval of the contracting officer or his or her authorized representative. f. The publisher will not solicit advertising from establishments that Columbus AFB officials have declared to be "off limits" too military personnel. The Public Affairs office will provide a list of these establishments. It will be the publisher's responsibility to avoid advertising that is in poor taste. g. Advertising layouts will be "squared off" horizontally or vertically. Advertisements are not to be designed "stair step." h. No advertisements will be placed on the front page. No editorial copy will be placed on the back page. The two-page center spread will be free of advertisements. 5. Cost: a. All proceeds from the sale of advertisements for the Silver Wings belong to the publisher, who agrees to look exclusively to such advertising sales for all publishing costs and profits, if any. b. The publisher agrees to bear all costs and expenses of publishing the Silver Wings. It is expressly agreed that neither the United States, the commander, his or her representatives and successors, nor Columbus AFB shall be liable for any expenses or obligations incurred in publishing the Silver Wings. c. No appropriated funds of the United States shall become due or paid to the publisher by reason of this contract. d. The publisher shall not be required to pay money to Columbus AFB, or to provide goods, services or considerations not directly related to publishing the Silver Wings. 6. Publication and Distribution: a. The Silver Wings shall be published on Friday of each week, except when the day of publication falls on a holiday or operational down day. The Silver Wings will not be published two weeks each year; those weeks, normally the first and last weeks of the year, will be selected by the Public Affairs office. b. The publisher shall furnish the PAO on the date of publication 3,000 copies of the Silver Wings no later than 9 a.m. The contracting officer may change the number of copies to be furnished when necessitated by significant increases or decreases of military and civilian personnel at Columbus AFB. c. The published copies of the Silver Wings become the property of the Department of the Air Force upon delivery at Columbus AFB. d. Government-funded newspapers may not be distributed as an insert to the Silver Wings. e. The publisher shall not make distribution outside the intended audience of Columbus AFB. The publisher may provide a copy of each specific issue of the Silver Wings to an advertiser whose advertisement is carried therein. f. The publisher will be responsible for distribution of the Silver Wings to various locations on base as determined by the Public Affairs office. Delivery of the newspaper to those locations will be completed by 9 a.m. on date of publication. The publisher is also responsible for distribution of the Silver Wings to all individual base housing units by 6 p.m. on date of publication. Plastic covers will be used on rainy days on papers delivered to base housing. A map showing delivery locations will be provided. Also, the publisher will provide a newspaper stand for each distribution location. Construction of which is subject to public affairs' approval, with the Silver Wings logo to be maintained for Friday newspaper delivery. g. The publisher will provide the Public Affairs office a bound volume containing a copy of each issue published during the year. The publisher is responsible for maintaining a copy of each publication for producing the bound volume. 7. Contracts Terms: a. This contract, unless sooner terminated as herein provided, shall run for a period of one year with four one-year options. The first issue of the Silver Wings pursuant to this contract shall be published on 11 Jan 2002. b. This contract may be terminated by the contracting officer prior to its expiration whenever the product and services to be provided by the publisher hereunder fail to comply with the provisions hereof, and publisher, after written notice from the contracting officer of such failure, fails to correct same with-in a time not to exceed 30 days. Columbus AFB shall not be obligated to renew this contract. c. The contracting officer may also terminate the contract at the convenience of the Government in the event the Government no longer requires this service. (iv) This commercial acquisition incorporates the following clauses and provisions: 252.204-7004, Required Central Contractor Registration -- Provide information NLT 1600 CST on 17 September 2001, to 14th Contracting Squadron, 555 Seventh Street, Room 113, Columbus AFB, MS 39710-1006. Comments, questions, and suggestions regarding this requirement may be directed to Cody Crawford 662/434-7761/7765 or Glenna A. Thompson 662/434-7784. Fax information will be accepted at 662/434-7753 and will be subject to the deadline conditions above.

Web Link

Visit this URL for the latest information about this (http://www.eps.gov/spg/USAF/AETC/ColAFBCS/F22608-01-T-0060/listing.html)

Record

Loren Data Corp. 20010823/TSOL004.HTM (D-233 SN50V610)