X -- RENTAL OF HOTEL ROOMS, CONF. SPACE AND CATERING SERVICES

Notice Date

August 27, 2001

Contracting Office

Corporation for National Service, Office of Procurement, 1201 New York Ave. N.W., Washington, DC 20525

ZIP Code

20525

Solicitation Number

01-AT-0004

Response Due

September 15, 2001

Point of Contact

Damon Bolden (202) 606-5000 Ext 581

E-Mail Address

dbolden@cns.gov (dbolden@cns.gov)

Description

The Corporation for Natonal Service, a wholly-owned government corporation intends to award a contract to a qualified vendor in the metropolitan Philadelphia, PA area, who can provide lodging, catering and meeting space for an AmeriCorps*VISTA training. AmeriCorps*VISTA is a federal program which places members in low-income communities to mobilize resources and increase the capacity of those communities to solve their own problems. There will be two parts to the training: 1) Early Service Training (EST); and 2) Pre-Service Orientation (PSO). The EST will occur November 5 -- 7, 2001. The group will check in on Monday and check out on Wednesday. We will need 50-75 sleeping rooms for 2 nights with 2 double beds to accommodate double-occupancy. The PSO will occur November 7 -- 9, 2001. This group will check in on Wednesday and check out on Friday. We will need 50-85 sleeping rooms for two nights with 2 double beds to accommodate double-occupancy. The facility must comply with the American Disabilities Act and should be on the Hotel-Motel national Master List of FEMA/United States Fire Administration. The facility selected should be able to accommodate up to 200 people for each group meal. The chosen vendor must be prepared to provide vegetarian, vegan and kosher meals. Approximately 25% of all meals will be vegetarian/vegan; up to 1% will be Kosher. For each group, the catering needs will break down as lunch/dinner with an afternoon break on Day 1; breakfast/lunch/dinner with morning and afternoon breaks on Day 2; and breakfast/lunch with mid-morning break on Day 3. Based on these catering needs, proposals should include a Per Person cost per meal. Additionally, the facility should be able to hold up to 200 people classroom style for general sessions and have at least 5 breakout rooms for PSO and 5 breakout rooms for EST. The breakout rooms must be able to accommodate up to 40 people each (set in rounds). All rooms (General Session and Breakouts) should be set with #2 lead pencils and water service. The site selected must not be more than a 45 minute commute away from the nearest Amtrak station and airport and should be able to provide transportation to/from airport and hotel. All proposals received must include an explanation of shuttle transportation available and indicate additional cost. Proposals must also include costs for parking,if any. The specific meeting requirements are as follows: EST DAY 1 -- A Registration area with a telephone and five (5) six foot skirted dtables and chairs. Lunch available to accommodate a flow of registrants from 11:30 a.m. until 2:00 p.m. for up to 200 people (this will be separate from the PSO lunch). A General Session room set classroom style for up to 200 people; audio-visual needs may include a large projection screen, a two shelf audio visual cart, a podium, a microphone, a VCR, a slide projector and five (5) flipcharts. An afternoon break with beverage and light snack. Five (5) breakout rooms with two (2) flipcharts -- four (4) rooms set up to accommodate up to 50 people each and one (1) room set up to accommodate 15 people. Dinner in the evening for up to 200 people with a podium and two (2) microphones. For participants arriving before check-in, an area should be designated for luggage storage. EST DAY 2 Hot breakfast for up to 200 people. A general session room in the morning, set classroom style for up to 200 people. Audio-visual needs will be the same as EST Day 1. A mid-morning break with beverage and light snack, lunch for up to 200 people with a podium and microphone. In the afternoon, up to five (5) breakout rooms set in rounds, to accommodate up to 40 people each. The rooms should be available until 8:00 p.m. and have two (2) flipcharts. An afternoon break with beverage and light snack. Dinner for up to 200 people. EST DAY 3 Hot breakfast for up to 200 people. General Session room and five (5) breakout rooms set in the same style as the previous day. A mid-morning break with beverage and light snack. Lunch for up to 200 people, with a podium and microphone. PSO DAY 1. A registration area with a telephone and five (5) six foot tables and chairs. Lunch to accommodate a flow of registrants from 11:30 a.m. until 2:00 p.m. for up to 200 people. A General Session room set classroom style for up to 200 people. Audio-visual needs may include a large projection screen, a two-shelf audio-visual cart, a podium, a microphone, a VCR, a slide projector and five (5) flipcharts. An afternoon break with beverage and light snack. Also that afternoon, up to five (5) breakout rooms set to accommodate up to 40 people each. Each room should be available until 8:00 p.m. and have two (2) flipcharts. Dinner for up to 200 people. For participants arriving before check-in, an area should be designated for luggage storage. PSO DAY 2 Hot breakfast for up to 200 people. A general session room in the morning, set classroom style for up to 200 people. Audio-visual needs, the same as PSO Day 1. A mid-morning break, with beverage and light snack. Lunch available to accommodate up to 200 people. In the afternoon, up to five (5) breakout rooms set to accommodate up to 40 people each. Each room shold be available until 8:00 p.m. and have two (2) flipcharts. An afternoon break with beverage and light snack. Dinner for up to 200 people with a podium and two (2) microphones. PSO Day 3 Hot breakfast for up to 200 people. Up to five (5) breakout rooms, set in the same style as the previous day. A mid-morning break with beverage and light snack. Lunch for up to 200 people with a podium and microphone. Bid proposals MUST include the following information to be considered. 1. Per night sleeping room rate for single and double occupancy. 2. Cost PER PERSON for all catering. Our status is a federal government corporation. 3. Charges for meeting space and audio-visual equipment (including flipcharts) 4. A description of the shuttle service available and any costs associated with shuttle transportation and parking. The solicitation number if 01-AT-0004 and is issued as a Request for Quotation (RFQ). This solicitation document and the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-27. the NAICS Code for this requirement is 721110 and the small business size standard is $5M. The provisions at 52.212.1, Instructions to Offerors-Commercial, applies to this acquisition. Offeror must include a completed copy of the provision at 52-212.3, Offeror Representations and Certifications-Commercial Items with its offer. This is a best value procurement and evaluation of offers will be based on quality, past performance and price. The clause 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition. The clause 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items applies to this acquisition. The following clauses listed in 52.212-5(b) and (c) are included by reference: 52-222-21; 52.222-22; 52-222.23; 52.222-41; 52-225-3; and 52-232-34. Proposals must be submitted in writing, signed by a person authorized to negotiate on behalf of the proposer with the Government and sent to the address in this announcement. Bids should be submitted to: Damon Bolden, Corporation for National Service, Atlantic Cluster Training, 1201 New York Avenue, Room 9100B, Washington, D. C. 20525. Phone (202) 606-5000 Ext 581(voice) (202) 565-2789 (Fax)no later thatn September 15, 2001. Only facilities within the metropolitan Philadelphia, Pa area need apply. Contract award is subject to availability of funds.

Record

Loren Data Corp. 20010829/XSOL001.HTM (W-239 SN50V9Y8)