X -- LEASE OR RENTAL OF FACILITIES

Notice Date

August 28, 2001

Contracting Office

Corporation for National Service, Office of Procurement, 1201 New York Ave. N.W., Washington, DC 20525

ZIP Code

20525

Solicitation Number

SWSC-01-BH

Response Due

October 1, 2001

Point of Contact

Bettye Hammond (214) 880-7069 or FAX (214) 880-7077

Description

The Corporation for National and Community Service, a wholly-owned Federal Government Corporation, intends to award a contract to a qualified vendor who can provide lodging, meals, and meeting space for three AmeriCorps*VISTA Supervisor Training Conferences in Albuquerque, New Mexico. The three events will be held during the following dates: Event(1) November 13-16, 2001; Event (2) March 5-8, 2002; Event (3) June 18-21, 2002. Facility must have general session room to accommodate up to 100 persons, round style, and up to four (4) breakout rooms which can accommodate 20 to 25 people. Water and glasses must be provided at all times in all meeting areas. LODGING: Events will require sleeping space for approximate 100 persons, single occupancy per night with access to individual beds. Of the group of 100; 12 persons will arrive and lodge Day 1; and the remaining group will arrive and lodge Day 2-4. Events will start at 8:30am on Day 1 and end on Day 4 at 2:30pm. MEALS: Meals for 12 needed Day 1 through noon of Day 2; and meals for 100 starting with dinner Day 2 through lunch on Day 4, inclusive of AM & PM beverage breaks. The specific meeting requirements for each event are as follows: DAY 1 : A general session room set in round style for up to 15 people with table at front to accommodate speaker's needs, including podium, mid-morning and afternoon break, breakfast, lunch , and dinner for (12). DAY 2 Morning: A room set round style for up to 12 people in the morning with an overhead projector, screen, and flip charts; and 2 breakout rooms in round style for 8 persons each in the morning. Audio-visual will consist of an overhead projector, screens, and flip charts in each of the break out rooms. Morning beverage break and lunch for (12). Day 2 Afternoon: A registration space with four (4) six-foot skirted tables to accommodate the flow of registrants from 10:00am 3:00pm. A general session room set in rounds style in the afternoon for (100). Audio/Visual needs include a large projection screen (10ft), an audio/visual cart with overhead projector, an extension cord, wireless microphone, wireless lapel microphone and two flip charts. Mid-afternoon break and dinner for (100). DAY 3 -- Full breakfast, lunch and dinner, and a mid-morning and afternoon break for (100). A general session room set round style for up to 100 persons with audio/visual needs the same as Day 2 afternoon; and 4 breakout rooms set in round style for up to 25 people each. A/V needs for the breakouts will consist of an overhead projector, screens, and flip charts in each of the break out rooms. DAY 4 A general session room set in rounds style for (100) with A/V needs the same as Day 3; and 4 breakout rooms set in round style for up to 25 people each with A/V needs the same as the breakouts in Day 3. Hot breakfast and boxed lunch for (100). Mid-morning break in each break-out area. All activities will conclude by 2:30 p.m. To be considered, bids need to include the following information: (1) Per night sleeping room rate for single occupancy; (2) Per person meal charges for Days 1-4. The selected vendor must be prepared to provide vegetarian and kosher meals. Approximately 25% of all meals will be vegetarian; (3) If bid is made on a per person cost inclusive of all costs, a single night cost must be provided for guests staying for less than full event and food costs for participants not staying at hotel; additionally, please note how many room nights are required to receive any complimentary sleeping rooms; (4) Charges for meeting space if any, and individual items of audio-visual equipment; (5) Parking for participants and at what cost; (6) A description of the shuttle service available to and from the airport and any costs associated with shuttle transportation; (7)Vendor must provide on-site representation during all dates of the event for coordination, problem solving and decision making. Federal regulations require that any hotel/conference space contracted shall meet and comply with American Disabilities Act (ADA) requirements, and FEMA certified for fire safety. Food, lodging and audio quotes need to include any gratuity and service charges. Price quotes due by close of business October 1,2001, to Bettye Hammond, 1999 Bryan Street, Suite 2050, Dallas, Texas 75201. Only facilities within the Albuquerque, New Mexico commuting area need apply. The solicitation number is SWSC-01-BH and is issued as a request for a quotation (RFQ). This solicitation document and the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-27. The North American Industry Classification System (NAICS) Code for this requirement is 721110 and the small business size standard is $5M. The following clauses and provisions can be viewed on the internet site: http://www.arnet.gov. The provisions at 52.212.1, Instructions to Offerors-Commercial, applies to this acquisition. Offeror must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items with this offer. This best value procurement and evaluation of offers will be based on quality, past performance and price. The clause 52.212-5, Contract Terms & Conditions Required To Implement Statues or Executive Orders-Commercial Items applies to this acquisition. The following clauses listed in 52.212-5 (b) and (c) are inclusive by reference: 52.222-21; 52.222-23; 52.222-41; 52.225-3;and 52.232-34. Proposals must be submitted in writing, signed by a person authorized to negotiate on behalf of the proposer with the Government and sent to the address in this announcement.

Record

Loren Data Corp. 20010830/XSOL002.HTM (W-240 SN50W1C1)