X -- RENTAL OF HOTEL ROOMS, CONF. SPACE AND CATERING SERVICES

Notice Date

August 28, 2001

Contracting Office

Corporation for National Service, Office of Procurement, 1201 New York Ave. N.W., Washington, DC 20525

ZIP Code

20525

Solicitation Number

01AT0005

Response Due

September 16, 2001

Point of Contact

Damon Bolden (202) 606-5000 Ext 581

E-Mail Address

dbolden@cns.gov (dbolden@cns.gov)

Description

The Corporation for National Service, a wholly-owned government corporation intends to award a contract to qualified vendor in the metropolitan areas of Albany and Syracuse, NY, who can provide lodging, catering, and meeting space for an AmeriCorps*VISTA training. AmeriCorps*VISTA is a federal program which places members in low-income communities to mobilize resources and increase the capacity of those communities to solve their own problems. The Early Service Training (EST) will occur October 30-November 1, 2001. The group will check in on Tuesday (10/30/2001) and check out on Thursday (11/1/2001). We will need 50-75 sleeping rooms for two nights with 2 double beds to accommodate double-occupancy. The facility must comply with the American Disabilities Act and should be on the Hotel-Motel national Master List of FEMA/United States Fire Administration. The facility selected should be able to accommodate up to 150 people for a group meal. The chosen vendor must be prepared to provide vegetarian, vegan and kosher meals. Approximately 25% of all meals will be vegetarian/vegan; up to 1% will be Kosher. The catering needs will break down as lunch/dinner with an afternoon break on Day 1. Breakfast/lunch/dinner with morning and afternoon breaks on Day 2. Breakfast/lunch with mid-morning break on Day 3. Based on these catering needs, proposals should include a Per Person cost per meal. Additionally, the facility should be able to hold up to 150 people classroom style for general sessions and have at least 4 breakout rooms. The breakout rooms must be able to accommodate up to 35 people each (set in rounds). All rooms (General Session and Breakouts) should be set with #2 lead pencils and water service. The site selected should provide transportation to/from airport, Amtrak station and hotel. All proposals received must include an explanation of shuttle transportation available and indicate additional cost, if any. Proposals must also include cost for parking. The specific meeting requirements are as follows: DAY 1. A registration area with a telephone, and five (5) six-foot skirted tables and chairs; lunch to accommodate a flow of registrants from 11:30 a.m. until 2:00 p.m. for up to 150 people. A General Session room set classroom style for up to 150 people. Audio-visual needs may include a large projection screen, a two-shelf audio-visual cart, a podium, a microphone, a VCR, a slide projector and four (4) flipcharts. An afternoon break with beverage and light snacks; up to four (4) breakout rooms set in rounds to accommodate up to 35 people each. Dinner for up to 150 people. For participants arriving before check-in, an area should be designated for luggage storage. DAY 2. Hot breakfast for up to 150 people; a general session room, set classroom style for up to 150 people. Audio-visual needs, the same as Day 1. A mid-morning break, with beverage and light snack. Lunch available to accommodae up to 150 people. In the afternoon, up to four (4) breakout rooms set in rounds to accommodate up to 35 people each. Each room should be available from 8:00 a.m. to 8:00 p.m. and have two (2) flipcharts. An afternoon break with beverage and light snack. Dinner for up to 150 people. DAY 3. Hot breakfast for up to 150 people. A General Session room set classroom style for up to 150 people, set the same as the previous day. Four (4) breakout rooms, set in the same style as the previous day. A mid-morning break with beverage and light snack. Lunch for up to 150 people with a podium and microphone. Bid proposals MUST include the following information to be considered: 1. Per night sleeping room rate for single and double occupancy. 2. Costs PER PERSON for all catering. Our status is a federal government corporation 3. Charges for meeting space and audio-visual equipment. 4. A description of the shuttle service available and any costs associated with shuttle transporation and parking. The solicitation number is 01AT0005 and is issued as a request for a quotation (RFQ) This solicitation document and the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-27. The NAICS Code for this requirement is 721110 and the small business size standard is $5M. The provisions at 52.212.1, Instructions to Offerors-Commercial, applies to this acquisition. Offeror must include a completed copy of the previous at 52.212-3, Offeror Representations and Certifications-Commercial Items with its offer. This is a best value procurement and evaluation of offers will be based on quality, past performance and price. The clause 52-212.4, Contract Terms and Conditions-Commercial Items applies to this acquisition. The clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items applies to this acquisition. The following clauses listed in 52.212-5(b) and (c) are included by reference: 52.222-21; 52.222-22; 52.222-23; 52.222-41; 52.225-3; and 52.232-34. Proposals must be in writing, signed by a person authorized to negotiate on behalf of the proposer with the Government and sent to the address in this announcement. Bids should be submitted to: Damon Bolden, Training Specialist, Corporation for National Service, 1201 New York Avenue, N. W. , Washington DC 20525. (202) 606-5000 ext 581 (voice) (202) 565-2789 (fax) no later than September 16, 2001. Only facilities within the metropolitan areas of Albany and Syracuse, NY area need apply. Contract award is subject to availability of funds.

Record

Loren Data Corp. 20010830/XSOL003.HTM (W-240 SN50W0V4)