V -- COMMERCIAL TRAVEL SERVICES

Notice Date

September 19, 2001

Contracting Office

ESC/PKOB, Specialized Contracting Branch, Operational Contracting, 104 Barksdale St., Hanscom AFB, 01731-1806

ZIP Code

01731-1806

Solicitation Number

N/A

Response Due

October 5, 2001

Point of Contact

James K. McKenna, Contracting Officer, (781) 377-2195

E-Mail Address

Click Here to E-mail the POC (Amy.Sirois@hanscom.af.mil)

Description

This is a request for Information Only. Based on the recent reduction in airline commissions paid to travel agencies, Hanscom AFB must determine if it is in the best interest of the Government to issue a solicitation for Commercial Travel Services (CTS), starting 1 April 2002 or extend the current CTS contract until Hanscom is phased-in to the Defense Travel System (DTS) (anticipated DTS for Hanscom is August 2003). If a solicitation is issued, it will be for Official Travel at Hanscom AFB, MA for a period of 5 years (One Year Base Period and 4, One Year Options). The NAICS code will be 561510 -- Travel Agencies. If DTS is implemented on or after August 2003, the CTS contract will be terminated, with 60-days notification, at no penalty or cost to the Government. However, if a CTS contract is awarded, the contractor will be guaranteed a base year period of performance. The contractor shall be primarily engaged in furnishing travel information and acting as agents in arranging travel in support of Government official travel requirements. These services shall include making airline travel reservations, car rental and lodging reservations, and ticketing and billing. You are encouraged to describe your approach and procedures for the following travel services criteria: Compliance with travel policies (GSA mandatory programs e.g., Contract Airline City-Pair); Customer Service, On-Site or Off-Site Service, Hours of Operation, Emergency Services, Billing and Payment Procedures, Services related to making and booking reservations, Method and Procedures for Compensation to your company, Quality Control Procedures, and Ticketing (e-tickets and/or hard copies). Hanscom AFB has an annual dollar volume of approximately $4.8 million for official travel. This amount consists of the recent annual breakout: Approximately 15,300 official airline travel tickets were issued consisting of 900 international tickets for approximately $800,000 and 14,400 domestic tickets totaling approximately $4.0 million, 9,300 rental cars for approximately $1.2 million and 1,000 refunds totaling approximately $313,000. Based on these figures, please provide the following information: 1) DISCOUNT RATE for OFFICIAL TRAVEL: Provide an approximate Discount Rate range to the Government for on official domestic airfare, as a percentage of commissions received for total Official Travel sales for all modes. OFFICIAL TRAVEL DISCOUNT RATE RANGE: ____________________. 2) TRANSACTION FEE for OFFICIAL TRAVEL: Provide an approximate Transaction Fee range charged for Official Travel reservations booked and ticketed. OFFICIAL TRAVEL TRANSACTION FEE RANGE: __________________. Contractors that are capable of providing these services are invited to submit the above information. This is not a request for proposal and the Government does not intend to pay for the information solicited or received. Interested parties should respond to this notice in writing within 15 calendar days from the date of publication to: ESC/PKOB-2, Attn: James K. McKenna, Contracting Officer, 20 Schilling Circle, Building 1305, 3rd Floor, Hanscom AFB, MA 01731-2800 or via e-mail to the following address: Amy.Sirois@hanscom.af.mil. Acknowledgment of receipt will not be issued, nor will respondents necessarily be notified of the results or review of the information received.

Web Link

N/A (N/A)

Record

Loren Data Corp. 20010921/VSOL004.HTM (D-262 SN50Y0X6)