R -- PASTORAL COORDINATOR

Notice Date

November 6, 2001

Contracting Office

Department of the Air Force, Air Mobility Command, 437th CONS, 101 E. Hill Blvd, Charleston AFB, SC, 29404-5021

ZIP Code

29404-5021

Solicitation Number

Reference-Number-DGPC82213040100

Response Due

November 20, 2001

Point of Contact

Nathan McCoy, Contract Specialist, Phone (843) 963-5164, Fax (843) 963-2850, Email Nathan.McCoy@charleston.af.mil -- Shirley Blue, Contract Specialist, Phone (843) 963-5169, Fax (843) 963-5183, Email shirley.blue@charleston.af.mil

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Request for Quotations are being requested and a written solicitation will not be issued. Solicitation No. F38610-02-T-0003 is a Request for Quotation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-27. The solicitation is a 100% set aside for small business concerns. The NAICS code for this acquisition is 561499. The small business size standard is $5 million. The basic contract period is Nov 01 ? 30 Sep 02, with four option years. The offeror shall provide as a response to this solicitation: 1) a resume detailing relevant training and experience; 2) a list of at least three recent references; and 3) a complete price list, and 4) a completed clause 52.212-3. Proposals may be submitted in hard copy or electronically, either through e-mail, fax or mail. Regardless of method of delivery, it is the offeror?s responsibility to ensure receipt of the proposal by the time and date stated herein. All work shall be performed in accordance with the following statement of work: A. ENVIRONMENT: Charleston Air Force Base is a Continental United States (CONUS) military community composed of Active Duty, Reserve, Civil Service employees, retirees, and dependants. The Charleston Chapel program has the responsibility of meeting the needs of this diverse community in its support of Charleston?s continuous global mission. The Charleston AFB Chapel Section is composed of chaplains, chaplain assistants, appropriated and non-appropriated fund contractors, and lay volunteers. The programming developed by this staff is implemented in a pluralistic environment and is subject to the standards established by the United States Air Force. The Charleston AFB Chapel Community is composed of both Catholic and Protestant major faith group communities. The Chapel Community operates an energetic program that requires a high degree of coordination and cooperation among its staff. B. CHARACTERISTICS OF THE PROGRAM COORDINATOR: The Pastoral Coordinator is responsible for all administrative support of the Protestant and Catholic faith communities. The coordinator is responsible for overall calendar development and programming, budget development and tracking, database management for both faith communities (inclusive of sacramental records in Catholic Community), filing of documents and records, and publicity. The Coordinator will assist in conducting needs assessment. The Coordinator will assist the chaplains and Pastoral Councils in providing a unified, comprehensive ministry to the Charleston AFB Chapel Community. C. QUALIFICATION REQUIREMENTS FOR A PROGRAM COORDINATOR: 1) Need: A positive, self directed, and motivated individual with the breadth and depth of knowledge necessary to accomplish the day-to-day coordination of an Air Force Chapel Community. This person must demonstrate a commitment to ecumenical support of all Protestant and Catholic programs. Applicants will be evaluated on the basis of a submitted resume and references, as well as the results of an interview conducted by both the Senior Protestant and Catholic Chaplain?s, or their designates. 2) Education and Experience: Documented proof of the following is preferred: a bachelor?s degree in business management and accounting practices or equivalent experience. 3) Character: An ability to work unsupervised in a dynamic environment with staff, adults, and youth. Possess an ability to maintain healthy, functional interpersonal relationships with coworkers and customers. Maintain professional standards of conduct and public decorum, including but not limited to dress and grooming. Must have means of transportation and a telephone. 4) Skills: Interpersonal: must possess the ability to constructively work with chapel staff, pastoral staff, volunteers, and customers. 5) Professional: Must be able to efficiently organize and manage diverse program elements. Communication: Must be able to communicate the needs and goals of the pastoral program to chapel staff, pastoral staff, volunteers, and customers. 6) Computer: Must be fluent with or capable of learning word processing, database management, and accounting computer programs. Must produce acceptable products in a Microsoft Windows environment. D. TASKS TO BE PERFORMED: 1) Attend weekly Faith Community and Chapel staff meetings as directed. Attend (as a non-voting member) the monthly Pastoral Council (Catholic) or Parish Advisory Council (Protestant) meeting. Present to the council the consolidated reports of the contract staff, other program elements and volunteer organizations within the parish/faith community as directed respectively by the Catholic chaplain and the Senior Protestant chaplain. 2) Assist in the development of the annual Parish budget. The budget will be compiled from staff input and presented for approval to the Pastoral Council (Catholic Community) in April, and to the Parish Advisory Council (Protestant Parish) in July. Track and record purchase requests for approval by the Catholic chaplain and/or Senior Protestant chaplain. Present budget report at each Catholic Pastoral Council or Protestant Advisory Council meeting. 3) Develop and track a proposed 18-month Calendar of Events to be compiled from each parish. 4) Serve as a central source of information of personnel, calendars, budget, rosters, and projected events. This includes pertinent parish data for the AF 1270, as well as the monthly report from the Catholic Religious Education Coordinator, High School Faith Formation Coordinator (Catholic Community), Protestant Religious Education Director and Protestant Sunday School Superintendent. 5) Make provision for an ongoing parish registration and monthly parish update (Catholic Community). Maintain Catholic and Protestant database of weekly visitors to all worship functions. Send letters and/or other correspondence to parish members as directed by each faith group chaplain. 6) Orient and train volunteers on routine Chapel procedures. 7) Receive and consolidate all Chapel Community publicity in draft form for chaplain assistant production and final copy. For the Catholic Community this includes but is not limited to: weekly Catholic Bulletin, weekly Religious Education and Youth Formation inputs, weekly Catholic Community pulpit announcements, weekly General Intercessions for the Catholic Liturgy, monthly liturgical ministers schedule, and bi-monthly calendars. For the Protestant Parish this includes but is not limited to: weekly Protestant Community Bulletin, Weekly Chapel Chimes announcements, Monthly Calendar of Events and Special Events Announcements. 8) Maintain a continuity book for assigned Coordinator duties to include but not limited to: Coordinator Statement of Work, listing and description of each required task and the procedures for accomplishing same, after action reports for all major events, Parish Council /Pastoral Council minutes and reports. 9) Schedule events, ensure facility security as needed, submit fund requests in coordination with Catholic Chaplain or Senior Protestant Chaplain or designate as appropriate. 10) Dedicate a minimum of 5 hours per day, 4 days per week for customer service such as: answer questions and inquiries, assist with correspondence, provide information and guidance on chapel/parish procedures. E. DATE, TIME AND PLACE OF DUTIES: 1) Date and Time: Task dependant; contractor must be available to coordinate with chapel staff and volunteers. 2) Place: The Charleston Air Force Base Chapel and various designated locations for classes. F. SUPPORT RESPONSIBILITIES: 1) Chapel Responsibilities: The chapel will provide adequate work and storage space, office supplies, and access to copier needs. 2) Contractor: The contractor will provide any contractor preferred supplies and equipment, to include transportation. =20 G. CLAUSES AND PROVISIONS: The provision at FAR 52.212-1, Instructions to Offerors- Commercial Items; is applicable to this solicitation. Offerors shall include with their offers a completed copy of the provision at FAR 52.212-3 Offeror Representations and Certifications ? Commercial Items. The provisions at FAR 52.212-2; Evaluation Commercial Items is applicable to the solicitation and blanks in (a) are completed as follows: price, technical capability, and past performance, with technical capability and past performance when combined being greater in importance than price. FAR clause 52.212-4, Contract Terms and Conditions?Commercial Items; is applicable to this solicitation. FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders ? Commercial Items; is applicable and the following clauses are checked: 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-35, Affirmative Action for Disabled Veterans of the Vietnam Era; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-37, Employment Reports on Disabled Veterans and Veterans of the Vietnam Era; 52.232-33, Payment by Electronic Funds Transfer?Central Contractor Registration; 52.219-6?Notice of Total Small Business Set-Aside also apply to this procurement. DFARS clauses 252.204-7004, Required Central Contractor Registration (CCR), 252.204-7003; Control of Government Personnel Work Product and 252.246-7000; Material Inspection and Receiving Report are applicable to this solicitation. FAR Clauses 52.217-5 ? Evaluation of Options; 52.217-8 ? Option to Extend Services, with the last sentence completed as follows: ?within 15 days of expiration of contract?, 52.217-9 ? Option to Extend Term of Contract; with paragraph (a) completed as follows: ?15 days? and paragraph (c) completed as follows: ?58 months?. The full text of these clauses may be accessed electronically at this address: http://farsite.hill.af.mil/. Responses to this RFQ must be received via email, fax, mail, or delivery , by November 20, 2001 no later than 4:30 PM Eastern Standard Time at the 437th Contracting Squadron, 101 E. Hill Blvd, Charleston AFB, SC 29404-5021. Responses should be marked with the solicitation/reference number and addressed to TSgt Nathan McCoy or Ms. Shirley Blue. Contractors not registered in the Central Contactor Registration (CCR) database prior to award will not be eligible for award. Contractors may register for CCR by calling 1-800-334-3414 or register on line at www.CCR2000.com. For More Business Opportunities, visit the web site of http://www.selltoairforce.org, http://437contracting.charleston.af.mil and the Small Business Administration (SBA) web site: http://www.sba.gov. =20

Web Link

Visit this URL for the latest information about this (http://www.eps.gov/spg/USAF/AMC/437CONS/Reference-Number-DGPC822130 40100/listing.html)

Record

Loren Data Corp. 20011108/RSOL002.HTM (D-310 SN512432)