Y -- Y -- Y -- INDEFINITE DELIVERY INDEFINITE QUANTITY (IDIQ) CONTRACTS; WORLDWIDE DESIGN-BUILD PROJECTS -- PHASE I, PRE-QUALIFICATIONS. SMALL AND LARGE BUSINESS

Notice Date

November 8, 2001

Contracting Office

Department of State, Office of Logistics Management, Acquisition Management, SA-6, 2nd Floor P.O. Box 9115, Rosslyn Station, Arlington, VA, 22219

ZIP Code

22219

Solicitation Number

SALMEC-01-R0007

Response Due

November 30, 2001

Point of Contact

David Vivian, Contract Specialist, Phone 7038756991, Fax 7038756292, Email viviandw@state.gov -- David Vivian, Contract Specialist, Phone 7038756991, Fax 7038756292, Email viviandw@state.gov

Description

This modification provides clarifications, specific changes and questions and responses concerning the original CBD notice. All requirements not specifically changed by this mod., remain as listed in the original CBD notice. The original CBD notice published October 22, 2001 is the Phase 1 solicitation and call for prequalification packages. Offerors need to complete and forward documentation that addresses all EVALUATION FACTORS. For instance, Factor 1 is a Management Plan -- this must be included in your submission. You must provide information that addresses all evaluation factors and subfactors to the fullest extent possible. Information on joint venture firms and any other team member should be included in your package to improve your evaluated score. This is not a pass/fail type evaluation. Only those receiving the highest evaluated ratings will proceed to phase II. . PREQUALIFICATION PROPOSAL PACKAGE SUBMISSION FORMAT: =20 Submissions must be provided in original and three copies, and formatted and tabulated by evaluation factor: Factor 1 -- Technical Approach, Factor 2 -- Technical Qualifications, 2a -- Professional Qualifications, 2b -- Design Professional Qualification, 2c -- Security, 2d -- Capacity, Factor 3 -- Past and Present Performance. Maximum page limit for submissions is 200 single sided pages/100 doubled sided pages. The required SF Form 254 and 255s are limited to 100 single sided pages and is included in the total maximum page count of 200 pages. No more than 50 of the total 200 pages may be foldouts, maximum size 11.5" by 14". Offers shall be submitted in size twelve (12) font, except the SF Forms 254 and 255 which may be prepared in size ten (10) font. The pages comprising the preprinted package required for the Certifications Relevant To Public Law 99-399, the copy of the Joint Venture Agreement, when applicable, and the Small Business Subcontracting Plan required of large businesses are not included in the maximum page count. . =20 PAMPHLET "CERTIFICATIONS RELEVANT TO PUBLIC LAW 99-399, STATEMENT OF QUALIFICATIONS FOR PURPOSE OF SECTION 402 OF THE OMNIBUS DIPLOMATIC SECURITY AND ANTITERRORISM ACT OF 1986. A General, Construction or Design/Build firm is expected as lead team member. That lead company is the one that must complete the pamphlet so that we can verify the firm's status as a "US person." If a joint venture is formed, the company having 51 percent or greater interest in the JV must be the one completing the pamphlet. . PROPOSAL PACKAGE DELIVERY: Offerors are advised to hand deliver or submit proposals by courier to the following address (DO NOT USE the U.S. POSTAL SERVICE or the USPS ADDRESS) COURIER ADDRESS: U.S. Department of State: Attn: David Vivian; A/LM/AQM/FDCD/CON, Room L-600, SA-6; 1701 North Fort Meyer Drive, (17th St. Entrance); Arlington, VA 22209. Include the solicitation number, SALMEC-02-R0007 on the face of the package. . The following are questions received concerning the solicitation and the responses. . QUESTION 1: Could you please clarify: Do the up to four successful design-build teams have to compete with each other for each task order. If yes, is the decision based on price? . RESPONSE 1: Under solicitation SLAMEC-02-R0007 for large and small businesses, the awardees will be competing for all task orders. SOL SLAMEC-02-R0006 is reserved for 8(a) firms. Under that solicitation, we plan to award task orders under $3 million on a sole source basis to the 8(a) firms. Task orders greater than $3 million but less than $7 million will be competed between the awardees. We plan to limit the number of competing firms to two under either of the solicitations. The competitive selection process for individual task orders will be based on technical and price. Specifics on the selection criteria and evaluation process will be identified in the task order request for proposals. .=20 QUESTION 2: In reviewing the pre-qualifying pamphlet for the above-stated project, the "issuance date" on page 3 states "December 1998". What is the "issuance date"? RESPONSE 2: Please ignore the date. Complete the pamphlet and include it in your proposal. The date will be corrected to read "Spring 2002" in future distributions of the pamphlet. . QUESTION 3: What is the minimum dollar amount task order to be issued? RESPONSE 3: The minimum will most likely be $10,000. Depending of the requirements of the site visit and the required submissions, task orders may be issued for small amounts. In my experience, a design build task order for a site visit and required submission is normally considerable more, but we have to allow for the unusual in the contract perimeters. . QUESTION 4: Is there going to be cost reimbursable items such as travel, time, etc.? RESPONSE 4: There will be -- air fair, per diem for meals and actual lodging/hotel rates within the allowable rates listed in the Joint Travel Regulation, and the costs of Defense Base Act Insurance. NOTE: contractors are required to lease apartments rather than remain in hotels for lengthy projects. Reimbursement would change to the cost of the apartment which should be cheaper than the hotel. . =20 QUESTION 5: What locations of the world will be involved in this project? RESPONSE 5: It's easier to describe what's excluded. The Department of State has buildings: Embassies, consulates, foreign missions, Public Affairs Office building, etc. in almost every country, and in some countries, numerous buildings, in multiple cities. The only countries in which we don't have some kind of facility, are those that we don't CURRENTLY have diplomatic relations with -- Iran, Iraq, Libya, Sudan, Afghanistan, Serbia, Tajikistan. That's all I can recall -- not many. . QUESTION 6: How will we price this solicitation? Example: line items, coefficients, lump sum? RESPONSE 6: The pricing required in phase II will be by labor discipline. I will list every construction labor category and professional Architectural and Engineering labor category our Program Management team can think of in the solicitation. Offerors will enter pricing for each category to be used during the base year and pricing for each option year. We will negotiate as necessary to reach agreement of fair and reasonable rates. Proposals will be required for each individual project task order. The labor categories rates in the contract will be considered maximums. At task order proposal, offerors may propose a rate for a required labor category that is less than that listed in the contract, but the contract rates shall not be exceeded. . QUESTION 7: Will we be able to use foreign labor or products? RESPONSE 7: Foreign labor is encouraged. Only US personal with the appropriate clearance will be allowed to perform certain tasks, and in specified areas. Not all projects will require cleared American workers, but most do, but not for all work. Some products may be procured from foreign sources; concrete, soil, bricks -- bulk construction materials (reference the Federal Acquisition Regulation Part 25 the parts on Buy American Act and Balance of Payments Programs). A listing of materials and equipment that don't have to be "US End Products" will be attached to the task order. The list may contain numerous items. I've found that while the list may be quite extensive, most foreign items don't meet the requirements of US code as listed in the specification and drawings for each project. So the lists turn out to be very short. Some equipment must be US for security reasons. . QUESTION 8: Will any or all employees need to carry a Secret Security Clearance? RESPONSE 8: No, not all. Only those that are performing specific task in certain areas. . QUESTION 9: Will those receiving award of the contracts after Phase II be expected to shoulder the cost of proposal submission (site visit, conceptual design submissions, etc.) as required for the individual project task orders. RESPONSE 9: No. Initial identification of a project to the applicable business size grouping (small businesses or large businesses) will include information on the compensation to offerors for the site visit and proposal submission. Offerors may be asked for a proposal for performing the site visit and preparation of the proposal documents or a stipend may be identified. We plan to limit the number of firms competing for any single project to two. We intend to award task orders for the site visit and proposal documentation submission as negotiated and agreed and a separate task order will be awarded to the firm competitively selected to continue design and perform construction. The Contracting Officer must determine the price fair and reasonable prior to issuance of any task order. . =20 The date set for submission of proposals remains unchanged, November 30, 2001, 4:00 PM EST. . Request for clarifications must be submitted in writing to David Vivian, at facsimile (703), 875-6699, or e-mail VivianDW@state.gov, DO NOT USE U.S. POSTAL SERVICE. Voice contact telephone (703) 875-6991.

Web Link

Visit this URL for the latest information about this (http://www.eps.gov/spg/State/A-LM-AQM/A-LM-AQM/SALMEC-01-R0007/list ing.html)

Record

Loren Data Corp. 20011113/YSOL002.HTM (D-312 SN5125Y9)