SOLICITATION NOTICE
V -- Lease of Hotel Rooms
- Notice Date
- 6/11/2007
- Notice Type
- Solicitation Notice
- Contracting Office
- ACA, Fort Campbell, Directorate of Contracting, Building 2174, 13 ? & Indiana Streets, Fort Campbell, KY 42223-1100
- ZIP Code
- 42223-1100
- Solicitation Number
- W91248-07-Q-0064
- Response Due
- 6/22/2007
- Archive Date
- 8/21/2007
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items Blanket Purchase Agreement (BPA) prepared in accordance with the format in Subpart 12.6 of the federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2 005-17 on solicitation number W91248-07-Q-0064. This acquisition is being advertised as a total small business set-aside with Wage Determination WD 05-2187 (Rev.-3), dated 06/05/2007 as applicable. Fort Campbell, KY has a requirement for both single and do uble Hotel/Motel rooms (NAICS code 721110-$6.5 mil) for the period of 17 September 2007 through 16 September 2008. Due to the fact that the government is unable to anticipate the number of rooms that will be needed at any given time, the successful offeror (s) must be prepared to have rooms available upon request. To accommodate the Governments needs, the government anticipates awarding multiple BPAs. The Government requires a minimum change of linen twice a week or upon change of occupancy, whichever comes first. Daily towel service shall be two (2) bath, (2) hand towels, three (3) wash cloths and one (1) bath mat. Linens and towels shall be fresh and free of rips and tears. Maid/housekeeping service (to include but not limited to: dusting, vacuuming, replac ing soiled linen as stated above, making bed, empty trash containers, clean bathroom, replenish soap and sanitized glasses) shall be provided. All rooms shall be free of insect infestation (roaches, ants, spiders, etc.) Rooms shall be equipped with a priv ate bath with shower/tub, toilet, sink, well lighted mirror, electricaloutlet convenient to sink, and continuous hot water, one (1) trash container in bathroom and (1) in living area. All bathrooms shall have a good working exhaust fan or an exterior wind ow. All tiles shall be free of cracks or missing pieces. Rooms shall be carpeted. Carpet shall be clean, padded and in good condition. Rooms shall have color cable TV with remote controls. Independently controlled air conditioning/heating shall be in each room and shall be in good working order. A telephone shall be furnished in each room. Local calls shall be allowed without charge. The entrance shall be accessible by key lock or electronic lock and shall be equipped with interior deadbolt and a peephole. Connecting room doors shall be equipped with a deadbolt. The room key shall not reflect room number. Ground floor windows shall be equipped with security locks. Sliding doors shall also be equipped with an effective locking device. All ground floor doors a nd windows, which are accessible from walkways and common balconies, shall have a secondary security lock. A minimum of one bed, one night stand, two pillows, one blanket, one bed spread, one comfortable chair, closet or closet hanging space, a table or de sk suitable for writing with suitable overall lighting, a luggage rack or suitable bench space for storage of luggage, and adequate shades/drapes or blinds to cover all windows/glass areas shall be provided in each room. The desk area shall have accessible electrical receptacles. Furniture shall be clean and in good condition. Rooms shall be free of chipped or peeling paint. Wallpaper, draperies, bed and bedding shall be in good condition and free from soil or stains. All rooms, beds/bedding, carpet, walls , drapery shall be free of any mildew/mold(s) and/or stains of other nature. Ice machine shall be available on premises at all times. Employees assigned to each motel/hotel room are responsible for all expenses incurred beyond scope of the contract (i.e., long distance calls, room service, damage claims, guest charges, laundry service). Occupants under this contract will be afforded access to all hotel facilitie s, as are regular guests. Rooms will have refrigerator, Internet connection,and microwave in each room. Facility must have smoke detector installed and automatic sprinkler system. All offers shall specify the number of single and double rooms they may have available, the size of the rooms, pricing of the single and double rooms (including any seasonal adjustments), Representations and Certifications (reference FAR 52.212-3). all amenities in and around the facility. All offers shall include copies of all i nspection reports to show they are in compliance with all fire, safety and health codes and that a satisfactory rating is maintained. . The Government is under no obligation to provide services for accompanying spouses or visitors. Charges for spouses or visitors shall be between the Contractor and the occupant. The Contractor shall have a Quality Plan in place to ensure that the facilities meet the state and local health, sanitation and fire prevention standards and that the inspections are being conduct ed in accordance with said plan. At the direction of the Contracting Officer, the Contractor shall unlock any room occupied by the Government to allow access by Government officials. The hotel is responsible for physical security of the facility/location to ensure safety of the clientele. If rooms have been officially reserved for use by the Government then by 12:00 noon CST everyday (or a mutually negotiated alternate time), a Government appointed Point of Contact shall notify the hotel if rooms are not to be used that night. In the event a hotel receives this notification the Government will not pay for the affected rooms for that night. The hotel is free to lease the rooms for that night to any commercial customer. The Government is not responsible fo r payment of those rooms that were released by the Point of Contact for that night. The Contractor shall waive any charges against the Government due to the cancellation/termination and release it from all obligations under the contract if the Government gives the required advance notice of termination via modification of all, or any portion, of this contract. The Government will only pay for rooms occupied. The Government reserves the right to shift lodging date and/or cancel completely NLT 5 days prior to the start date. THE GOVERNMENT WILL INSPECT ALL ROOMS PRIOR TO AWARD. THE GOVERNMENT SHALL ALSO CONTACT THE APPROPRIATE LOCAL LAW ENFORCEMENT AGENCY TO VERIFY THE TYPES AND NUMBERS OF CALLS MADE TO THE FACILITY. IF A LOCAL LAW ENFORCEMENT AGENCY HAS BE EN CALLED TO A FACILITY FOR REASONS OF FACILITY NEGLECT THEN THE FACILITY SHALL NOT BE AWARDED A BPA. The purpose of the on-site inspection is to confirm the contents of the written proposal. The period of the BPA(s) will be 17 September 2007 through 16 Se ptember 2008 unless sooner terminated. All rooms must be within 15 miles of Gate 4 (on Ft Campbell BLVD), Ft Campbell, KY. Vendors who respond to this solicitation should provide a price per day for each room. Vendors must provide Dun and Bradstreet number , tax identification number, Cage Code, and Offeror Representation and Certification (52.212-3) along with quote. The Government reserves the right to cancel after award if lodging facility is unsatisfactory or found to be non-compliant with the requireme nts. Contractors are reminded that Federal contracts may not be transferred without the Governments consent. If the contractor sells its facilities to a new operator, the contractor will retain contractual responsibility for the servicces untila novatio n agreement is executed recognizing the new contractor. Award(s) will be made to the vendor(s) whose proposal is most advantageous to the Government. Contractors are required to provide a security pamphlet to each Government guest when they arrive. IN CASE OF A SERIOUS INCIDENT INVOLVING THE HEALTH, SAFETY, OR CONDUCT OF AN APPLICANT, THE CONTRACTOR SHALL NOTIFY THE Contracting Office THE SAME BUSINESS DAY, OR BY 7:30 A.M., EST. THE NEXT BUSINESS DAY IF THE INCIDENT OCCURS AFTER 4:30 P.M. SERIOUS INCIDENTS SHALL BE CONSIDERED TO INCLUDE, BUT NOT BE LIMITED TO, ALLEGATIONS OF CRIMINAL CONDUCT, SEXUAL HARASSMENT, PHYSICAL ASSAULT OR THREAT, OR PHYSICAL INJURY INVOLVING AN APPLICANT. CONTRACTOR'S PERSONNEL SHALL NOT SOCIALIZE OR OTHERWISE ATTEMPT TO FRATERNIZE WITH APPLICANTS. CONTRACTOR SHALL ENSURE THAT ALL OF ITS PERSONNEL INVOLVED WITH APPLICANT SERV ICE ARE AWARE OF THESE REQUIREMENTS. The following Federal Acquisition Regulations (FAR) and (DFAR) apply to this solicitation: FAR 52.212-1; FAR 52.212-2; FAR 52.212-3, FAR 52.212-4, 52.203-6 Alt I; FAR 52.204-4; Far 52.204-7; FAR 52.212-1; FAR 52.219-8; FAR 52.222-44; FAR 52.237-3; FAR 52.212-5: FAR 52.219-6; FAR 52.219-14; FAR 52.222-3; FAR 52.222-19; FAR 52.222-21; FA R 52.222-26; FAR 52.222-35; FAR 52.222-36; FAR 52.222-37; FAR 52.225-13; FAR 52.232-33; FAR 52.222-41; FAR 52.222-42; FAR 52.203-3; FAR 5 2.252-2; DFARS 252.212-7001; DFARS 252.225-7001. The evaluation factors will be availability, rooms meeting specifications in solicitation, and Price. All offers shall include evidence of FACILITY QUALITY/QUALITY CONTROL: The offerors facility quality/qua lity control proposal shall consist of a narrative that shall include, but not be limited to: 1.1 SANITATION AND CLEANLINESS. The offeror shall thoroughly address their current standard for sanitation and cleanliness and how they propose to meet such stand ard under the contract. This portion includes, but is not limited to, sleeping, kitchen and dining rooms.1.2 ROOM/FACILITY CONDITION. The offeror shall describe rooms and facility proposed to be used to meet the Government's requirements. Offeror shall mak e such rooms and facilities available for inspection by the Government. 1.3 SECURITY. The offeror shall thoroughly identify their current and/or future plan for hotel security to ensure the safety of applicants and/or guests. 1.4 SPECIAL FEATURES. The offe ror shall characterize the distinguishing features of the proposed hotel, including any amenities such as applicant lounges, recreational areas, dining facilities and nonsmoking rooms. The offeror shall provide the distance of the proposed lodging facility from Gate 4, Ft Campbell, KY. The offeror shall describe the area surrounding the hotel facility, (i.e., facilities/businesses next door, across the street, etc.) as well as proximity to transportation routes and hubs. 1.5 QUALITY CONTROL. The offeror sha ll submit a quality control proposal, which will be effective and which will remain so during the life of the contract. All changes shall be approved by the contracting officer prior to implementation. The quality control proposal shall thoroughly address its planned approach to support the offerors proposal and shall include but not be limited to a method of identifying and preventing deficiencies in the quality of service performed. A method of documenting and enforcing quality control operations of both prime and subcontractor work shall be included. Records of all corrective actions taken shall be maintained by the contractor. This documentation shall be made available to the Government upon request during the term of the contract. The offeror shall inc lude all applicable inspections/reports required by law (i.e., fire, health, safety, etc.). EVALUATION APPROACHFull Text of these provisions may be accessed on-line at ttp://farsite.af.mil/vffara.htm. Award can only be made to those offerors that are regi stered through the Central Contractor Registration System. For those that are not registered, you may log onto the Internet at www.ccr.gov. All offerors must include a completed copy of FAR 52.212-3, Offeror Representations and Certifications Commercial It ems which can be obtained on line at http://farsite.af.mil/vffara.htm. Quotes are due no later than 3:00 CST, 22 June, 2007. Questions regarding contractual documents may be addressed to Regina Harris, Contract Specialist, a t E-mail regina.harris@us.army.mil. Quotes may be mailed to DOC, ATTN: Regina Harris, Bldg 2172, Ft Campbell, KY 42223 or faxed to (270) 798-7826.
- Place of Performance
- Address: ACA, Fort Campbell Directorate of Contracting, Building 2172, 13 1/2 & Indiana Streets Fort Campbell KY
- Zip Code: 42223-1100
- Country: US
- Zip Code: 42223-1100
- Record
- SN01315727-W 20070613/070611220931 (fbodaily.com)
- Source
-
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