SOURCES SOUGHT
R -- Energy Audit Executive Order 13514 Topeka & Levenworth
- Notice Date
- 1/22/2010
- Notice Type
- Sources Sought
- NAICS
- 562998
— All Other Miscellaneous Waste Management Services
- Contracting Office
- Department of Veterans Affairs;VISN 15 Contracting Office;4101 S. 4th St. Trwy;LEAVENWORTH KS 66048
- ZIP Code
- 66048
- Solicitation Number
- VA-255-10-RQ-0207
- Response Due
- 1/28/2010
- Archive Date
- 2/7/2010
- Point of Contact
- Wayne HenthorneContract Specialist
- E-Mail Address
-
Contract Specialist
(Wayne.henthorne@va.gov)
- Small Business Set-Aside
- Service-Disabled Veteran-Owned Small Business
- Description
- This is a sources sought notice only. The Department of Veterans Affairs is seeking potential sources to provide an Energy Audit and Waste Stream Analysis per the Scope of Work included below. Interested parties are requested to provide a written capability statement no later than 5:00 pm Central Time January 28, 2010. The point of contract is Wayne Henthorne Contract Specialist, U.S. Department of Veterans Affairs, VISN 15, 4101 S. 4th Street Trafficway, Leavenworth, KS 66048. Fax 913-758-6495, Telephone 913-758-6405, e-mail, wayne.henthorne@va.gov After potential contractors have been indentified a Request for Quotes (RFQ) will be posted on FedBizOpps with additional information concerning site visit times and locations. Scope of Work for Eastern Kansas VA Healthcare System Energy Audit and Waste Stream Analysis. The goal of the audit is to provide Eastern Kansas VA Healthcare System (Topeka and Leavenworth Divisions) with a customized, pragmatic and flexible roadmap for sustainability. This roadmap must be a guide that can be used by hospital leaders and staff as a clear path to making facilities and operations more sustainable for many years to come. It must be a practical tool that fits the organization's facilities and operations and flexible enough to change with future needs. The umbrella of audit services must provide unique and tailored integrated solutions that meet many various needs beyond waste, develop your customized risk and opportunity portfolio, and provide an easy-to-follow roadmap that satisfies requirements of the EPA Supplemental Environmental Projects (SEP) and the Executive Order (EO) 13514. A sustainability audit typically includes the following steps: 1.Hold kickoff meetings. These meetings assemble the internal and external stakeholders from the Eastern Kansas VA Healthcare System. The first goal of the gatherings is to make sure everyone understands the elements of sustainability. Once this is accomplished, the contractor consultant team can set goals for the Eastern Kansas VA Healthcare System audit and establish the areas that have the most priority. Implementation of the SEP and the EO 13514 guidelines is discussed and a compliance strategy will be developed during these meetings. 2.Complete site investigations. Site investigations identify existing infrastructure system conditions and operational practices. A photographic record is developed to document existing status and procedures. This record will be included with the final report to help validate the findings. During these investigations, all areas of sustainability are looked at so that a comprehensive list of possibilities is developed. In addition, the contractors consultants will work with Eastern Kansas VA Healthcare staff to collect all utility and fleet fuel data for the previous 2 years per EO 13514 to create a Greenhouse Gas (GHG) Emissions baseline. 3.Identify areas of impact. These are areas within the Eastern Kansas VA facilities or operations that are currently unsustainable. They are ranked in order of significance to indicate the effect of each item on core sustainability. A complete description of impact areas is then developed. These areas will be well-described and well-documented so a consultant team can understand and direct the outcome of the audit. 4.Develop recommendations. Recommendations are developed once a comprehensive analysis of the facilities and operations is complete. Recommendations are made for each impact area, which include a description of the facility system or operational practice in its ideal form. All recommendations are driven by the impetuous to reduce GHG emissions and reach target utility reductions and waste diversions per the EO 13514 and the EPA SEP. An estimated cost for the improvement, any applicable estimates of energy, water, and waste diversion savings, and other resulting benefits are included in each recommendation. 5.Develop the final sustainability plan. After the areas of impact and final recommendations are fully considered by the Consultant team, a sustainability plan is developed. The plan will indicate sustainable actions already in place at the facilities. It will also include changes to the facility or operations planned, along with an estimated timeline for incorporation of each element. The sustainability plan must make recommendations for an education program to detail to all staff how they can bring sustainability to their jobs and how daily actions can make a significant environmental difference. 6.Measurement and verification tool. The contractor will assist the Eastern Kansas VA Healthcare system track and measure improvements to the facilities through a business intelligence software tool. The web-based tool allows facilities managers and staff to upload, track, and manage sustainability data, such as energy and water usage and subsequent reductions, waste diversion, chemical and pharmaceutical disposal, and GHG inventory. This data management tool gives the Eastern Kansas VA the power to understand its resource management and create a long-term fiscally sound strategy. 7.Implementation. Contractor will provide the Eastern Kansas VA Healthcare System an integrated waste solution that handles the transportation and disposal of medical, hazardous, solid waste, and recyclable materials post waste audit. Items that are acceptable for diversion from the main waste stream will be cataloged in the waste audit, and the costs associated with the transportation and disposal will be provided by contractor. Contractor will provide recycling solutions for various types of medical waste such as surgical blue wrap and atypical plastics. The solid waste diversion and EPA standards disposal of chemical and pharmaceutical waste is integral to the compliance of the EPA SEP and the EO 13514. This audit can include many areas of focus. The categories and strategies indicated here follow the widely accepted Guiding Principles for Sustainable Buildings standards that are currently in use. Category Greenhouse Gas Emissions Baseline Strategies May Include: Interview facilities managers and staff to determine all GHG emissions sources Quantify GHG emissions through a systematic review of utility billing and fleet mileage. Calculate GHG footprint according to collected data from interviews, billing, and waste, energy, and water audits Maintain documentation of GHG baseline in accordance to the GHG Protocol through the World Resources Institute and the EPA. Sites Storm water removal should be focused to minimize runoff, erosion and pollutants leaving the site. Maintenance and operations vehicles should be reviewed for possible change to low-emitting vehicles, and GHG emissions from current fleet will be cataloged. Parking and possible charging stations for low-emitting vehicles should be considered. Heat islands and light pollution should be minimized or eliminated. Respite areas should be maximized to improve the patient experience and patient connection to the outdoors. Water efficiency Consider alternatives for "pump-and-dump" water-cooled condensers and potable water bypass to cooling coils. Consider alternatives to medical air compressors and medical vacuum systems that use water seals. Replace landscaping that uses significant irrigation water. Consider rainwater harvesting for internal and irrigation uses. Energy and atmosphere Investigate current lighting systems and make recommendations for energy saving alternatives Consider higher-efficiency alternatives to the central plant heating and cooling equipment. Investigate fuel cells and microturbines for normal power cogeneration. Complete recommissioning of systems to validate performance. Add measurement and verification of systems to ongoing maintenance checklists. Material resources Eliminate all remaining mercury and lead. Reduce volatile organic compounds and persistent bioaccumulative toxic substances. Begin an aggressive recycling campaign. Reduce waste stream products as much as possible. Track and verify proper disposal of pharmaceutical and chemical waste Environmental quality Verify proper ventilation in all areas. Provide maximum patient control of the patient room environment. Verify that exhaust air quantities are being maintained from labs and other pollutant-generating hospital areas. Maximize patient connection with daylight and the outdoors. Minimize noise and interruptions in normal background sounds. Ensure that construction areas have a minimal impact on indoor environmental quality. Operations Continually measure to validate that sustainable improvements have the desired effect. Review the waste stream for potential volume reductions. Increase the use of sustainable cleaning product and materials. Make sure purchasing policies and supply chain management support sustainable goals Eliminate harmful chemical compounds where possible. Reduce paper waste.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/VA/LeVAMC/VAMCKS/VA-255-10-RQ-0207/listing.html)
- Place of Performance
- Address: Topeka VA Medical Center;2200 Gage Blvd;Topeka, KS
- Zip Code: 66622
- Zip Code: 66622
- Record
- SN02048235-W 20100124/100123000127-bd1fcfbd376e1913259edad457236cdb (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |