AWARD
S -- COTTONWOOD CAMPGROUND CLEANING CONTRACT AT GAVINS POINT PROJECT LOCATED NEAR YANKTON, SD FOR BASE PERIOD APR 14, 2010 THRU OCT 17, 2010
- Notice Date
- 2/9/2010
- Notice Type
- Award Notice
- NAICS
- 561720
— Janitorial Services
- Contracting Office
- USACE District, Omaha, 1616 Capital Ave, Omaha, NE 68102-4901
- ZIP Code
- 68102-4901
- Solicitation Number
- W9128F-10-Q-G003
- Response Due
- 1/19/2010
- Archive Date
- 3/20/2010
- Point of Contact
- MONICA DWYER, 402-667-7873
- E-Mail Address
-
USACE District, Omaha
(monica.e.dwyer@usace.army.mil)
- Small Business Set-Aside
- N/A
- Award Number
- W9128F-10-M-G030
- Award Date
- 2/9/2010
- Awardee
- HORNSTRA, JANE (040337359)<br> 30654 SW JIM RIVER RD<br> YANKTON, SD 57078-6018
- Award Amount
- $42,585.00
- Line Number
- 0001
- Description
- Description/Specifications Cleaning Services Contract Gavins Point Project Cottonwood Campground and Surrounding Area 2010 - 2011 1. GENERAL. 1.1. SCOPE OF WORK. The Contractor shall provide all necessary supervision, labor, materials, tools and equipment to clean designated facilities and grounds in Corps of Engineers managed areas of the Gavins Point Project near Yankton, South Dakota. The Contractor shall ensure that the completed service will meet the requirements of this contract. All services shall be completed during the scheduled day and time unless otherwise specified or as authorized in advance by the Contracting Officers Representative (COR). This contract requires a minimum of two people. 1.2. LOCATION OF WORK. The location of the services covered by this contract will be the Cottonwood Campground and surrounding area. The campground is located approximately four miles west and one mile south of Yankton, South Dakota on SD Highway 52. The campground has 77 electrical sites. The campground has two comfort stations with flush toilets, hot/cold water and showers. The Training Dike Area and the Nebraska Tailwaters Area, which are cleaned on an interim basis, are located in the same area. There are regular garbage pickups as well as law enforcement protection. Facility inventory is shown in Exhibit A-1. The area of responsibility map is shown in Exhibits C-1, C-2 and C-3. 1.3. SUPPLIES. 1.3.1. GOVERNMENT FURNISHED SUPPLIES. The government will furnish a campsite with electricity for the contractor's use. The government will also furnish a storage building, a short plumbers snake, magnetic signs for the contractor's vehicle and two Closed For Cleaning signs. The government will also provide liquid hand soap, toilet paper, garbage bags and drain cleaner for contract use. These will be delivered to the contractor storage shed on a weekly basis by government personnel. 1.3.2. CONTRACTOR FURNISHED SUPPLIES. The Contractor will furnish all supplies necessary for the successful completion of this contract with the exception of those listed in 1.3.1. Examples of contractor-furnished cleaning equipment include the following: ladder (six feet), brooms, mops, squeegees, sponges, mop wringer, buckets, hose, brushes, drying cloths, and a plunger to attempt to open minor plugged drains. The Contractor shall also provide all cleaning agents such as cleansers, toilet cleaners, and deodorizers. Material Safety Data Sheets (MSDS), for all chemicals used, shall be readily available upon request by the public, contractor employees or the COR. All Contractor cleaning supplies shall be approved by the COR prior to the start of the contract. 1.4. MEETING WITH COR. 1.4.1. PRE-WORK MEETING. The Contractor shall meet with the COR prior to commencement of work to discuss performance requirements and administration of the contract. At this meeting, the Contractor shall submit for approval the following: work plan, and certificates of insurance. The work plan shall include a list of materials, equipment and cleaning supplies for approval. Also, personnel requirements and a detailed work schedule, with approximate time of performance at each facility, shall be included in the work plan. Once approved, this plan will not be changed without the approval of the COR. 1.4.2. The Contractor shall visit all work areas with the COR prior to commencement of work. This will provide an opportunity to discuss specific work areas and quality of performance issues. 1.5. PRE-BID SITE VISIT. It is highly recommended that a bidder make an on-site visit to the project to inspect the facilities and area prior to the bid submittal. Annual visitation in recent years has exceeded 1.6 million visitors to the lake. A majority of this use is during the months of May through September. Park facilities receive heavy use and require professional care to meet project cleaning standards. 1.6. DUTY SCHEDULE. The duty schedule for this contract will be: Base year: April 14, 2010 through October 17, 2010 Option 1: April 20, 2011 through October 16, 2011 2. COMFORT STATION CLEANING. 2.1. Facilities shall be cleaned in their entirety to include floors, walls, partitions, doors, windows, ceilings, roof, ventilation screens, sidewalks, wash basins, showers, urinals, stools, floor drains and all related items including pipe chase. Floor drain covers shall be removed on the first of each month for contractor cleaning. Hair and other foreign material shall be removed from the drain and the first 12 inches of the drain pipe. All drains shall be flushed with a minimum of ten gallons of water after each monthly cleaning. The Contractor will put drain cleaner in each floor drain once each week on a set day. 2.2. The floors shall be cleaned by methods including sweeping and washing with approved cleaning and disinfecting agents. Excess moisture shall be removed. Walls, shower stalls, benches, partitions and doors shall be cleaned and disinfected. Dirt, oil, lotions, soap residue, calcium deposits and other residue and stains shall be removed from all surfaces including soap trays and faucets. 2.3. Wash basins, stools and urinals shall be cleaned inside and out with approved cleaning and disinfecting agents. Streaks, residue and excess moisture shall be removed. 2.4. Bird and insect nests, bugs, webs, dirt and other foreign material shall be removed from all surfaces inside and outside. When washing is required, use approved cleaners. 2.5. Clean mirrors, hand dryers, drinking fountains and other accessories. Clean and polish to remove dirt, dust, smudges, stains and streaks. 2.6. Sidewalks surrounding the facilities shall be swept and/or washed until clean. Weeds within 25 feet of the comfort stations shall be removed from sidewalk cracks. 2.7. Trash and debris within 25 feet of the facility shall be collected and disposed of as directed. 2.8. Refuse containers inside facilities shall be emptied and cleaned with new plastic bags installed. Refuse shall be deposited in nearby outside dumpster. When odor is noticeable in a container, it shall be washed and disinfected with approved agents. Rinse water shall be directed into proper floor drains or outside utility sinks. 2.9. Toilet paper dispensers shall be restocked to ensure an adequate supply of paper exists until the next scheduled cleaning. 2.10. The Contractor shall make a reasonable effort to unplug slow or plugged drains and toilets. If the contractor is unable to unplug these, he should immediately contact the COR. 2.11. The Contractor is required to thoroughly clean each comfort station one time during the week prior to the scheduled opening of the comfort stations for the season. Since these comfort stations have been closed for approximately six months, a considerable amount of effort will likely be required to bring them up to an acceptable level of cleanliness. 2.12. The second scheduled cleaning of a given day shall consist of sweeping up any mud, sand or debris. It shall also consist of replenishing toilet tissue, wiping mirrors, sink tops and cleaning toilets. Should any obvious dirty or unsanitary condition exist, it shall be cleaned and disinfected in a satisfactory condition as soon as it is brought to the contractor's attention which may occur after the second scheduled cleaning. 3. VAULT TOILET CLEANING. 3.1. Vault toilets shall be cleaned in their entirety to include floors, walls, ceilings and stools. Toilet risers inside and out along with accessories shall be cleaned, disinfected and rinsed with excess water removed. 3.2. Floors, walls, windows, and ceilings shall be swept and cleaned using approved cleaning agents containing a deodorizer. Excess water shall be removed. Markings, stains and other substances shall be removed. If markings and stains cannot be removed using regular cleaning techniques, they shall be reported to the COR. 3.3. Bird and insect nests, webs, dirt, and other foreign material shall be cleaned from all surfaces inside and outside. When washing is required, clean with approved cleaners. 3.4. Restock toilet paper to ensure an adequate supply of paper exists until the next scheduled cleaning. 3.5. Sidewalks around the vault shall be swept and/or washed until clean. Weeds shall be removed from sidewalk cracks within 25 feet of the vault toilet. 3.6. Trash and debris adjacent to the facility shall be picked up and disposed of as directed on project lands. 3.7. Garbage cans located at vault toilets shall be emptied and new liners installed. The interior and exterior of the can and lid shall be cleaned of any dirt and foreign material. Garbage cans are to be washed and deodorized at least every two weeks to keep them clean and odor free. 4. PICNIC SHELTER CLEANING. 4.1. Facilities shall be cleaned to include floors, walls, roofs, sidewalks, lights, ceilings, fireplaces, grills and picnic tables in and around shelters. 4.2. Shelters shall be thoroughly cleaned by 10 a.m. each day Floor and tables shall be cleaned with approved cleaning agents and excess water removed. Fireplace and grill cooking grates shall be steel brushed and cleaned of all foreign material. Bird and insect nests, webs, dirt, leaves and other foreign material shall be removed from all surfaces inside and outside. When washing is required, use approved cleaners and rinse. Floors and picnic tables shall be washed at least once per week on Thursday during the regularly scheduled cleaning or more often as needed to remove particularly stubborn stains and spills. Care will be taken not to spray light fixtures or electrical outlets. Excessive moisture shall be removed. 4.3. Trash and debris, which includes cigarette butts, within a 25 foot radius of the facility shall be collected and disposed of in a nearby dumpster. 4.4. Playground equipment is to be washed as needed and playground mats are to be blown off of leaves, twigs and dirt. 5. CAMPSITE GRILL CLEANING. 5.1. Grills shall be cleaned of debris, ashes and other foreign matter by 3 p.m. twice weekly on Monday and Thursday during the contract period with one exception. During the intermittent schedule, grills are to be cleaned once each week on Tuesday. The cooking surface of the grills shall be steel brushed or scraped to rid the grate of excess residue. All debris, ashes and coals on the ground within a five-foot radius of the grill shall be cleaned up and disposed of properly. Materials from grills, such as cans, bottles, paper, etc., shall be deposited in garbage bags for disposal in dumpsters. The contractor will dispose of ashes from grills in the designated area. Live ash or warm coals shall be left undisturbed and cleaned when the coals are out. 6. FISH CLEANING STATION 6.1. Facilities shall be cleaned in their entirety to include all floors, walls, roofs, posts, ceilings, tables and accessories. These facilities may open earlier and/or close later than the schedule, depending on the weather. 6.2. Floors, floor drains, tables and accessories shall be cleaned using an approved cleaner disinfectant/deodorizer to remove all foreign materials. It shall be rinsed, mopped, squeegeed or sponged dry to remove excess water from walks and concrete slab. 6.3. Trash and debris, including fish remains, within 25 feet of the facility, shall be collected and disposed of in the trash receptacle. Fish remains shall be disposed of at the fish cleaning station. 6.4. Bird and insect nests, webs, dirt and other foreign material shall be cleaned from all surfaces inside and out. 7. LITTER PICKUP IN CONTRACT AREA. 7.1. Trash and debris will be picked up including empting all garbage cans in the contractors area of responsibility. This includes Cottonwood Campground, Cottonwood Day Use, Fishing Jetty, Dam Crest Road Parking Areas and from the Cottonwood Campground entrance to the west side of the Pierson Ranch Campground entrance, trash shall be properly disposed of in a dumpster. This includes all roadways, parking lots and mowed areas between these points. The estimated roadway distance for litter pickup in this area is 8,000 feet (see cleaning area boundaries, Exhibit C1). 8. CLEANING SCHEDULE. 8.1. All cleaning under this contract shall be performed between the hours of 6:00 a.m. and 6:00 p.m. Two people are required to perform this contract. Times earlier and later than this are not acceptable for this contract. Extra care must be taken in the early morning to minimize noise, so campers are not disturbed. Cleaning frequency is shown in Exhibit B1 and B2. 8.2. The first scheduled cleaning of the comfort stations and large shelters shall be between the hours of 6:00 a.m. and 10:00 a.m. The second daily cleaning of comfort stations shall be performed between 3:00 p.m. and 6:00 p.m. 8.3.Cleaning of grills and designated areas shall be done between 8:00 a.m. and 3:00 p.m. 9. INTERMITENT CLEANING 9.1. The contractor will also clean the following facilities during the specified period: Training Dike - April 14 - May 11, 2010 and October 1 - October 17, 2010 April 21 - May 10, 2011 and October 1 - October 16, 2011 Comfort Station 1 Once Daily Vault Toilets 5 Once Daily Fish Cleaning Station 1 Twice Daily Fishing Pier 1 Daily Grills 8 Weekly Litter Pickup Once A Week Garbage Cans 12 Daily Playground 1 Weekly Estimated litter pickup distance is 6,500 feet) Nebraska Tailwaters & Overlook April 14 - May 11, 2010 and October 13 - October 17, 2010 April 21 - May 10, 2011 and October 11 - October 16, 2011 Comfort Station 1 Once Daily Vault Toilets 2 Once Daily Fish Cleaning Station 1 Twice Daily Fishing Pier 1 Once Daily Grills 11 Weekly Litter Pickup Once A Week Garbage Cans 8 Daily Playground 1 Weekly Estimated litter pickup distance is 12,000 feet) 9.2. The contractor will also clean the Training Dike Area each Wednesday on the Training Dike contractor's day off. These dates are: May 19 through September 29, 2010, and May 18, 2011 through September 28, 2011. (See Cottonwood and Training Dike Facilities Inventory in Exhibit A-1, and Cottonwood and Training Dike Frequency of Cleaning in Exhibits B-1 and B-2). 10. WORKMANSHIP. 10.1. All services performed under this contract shall be performed in a strictly first-class manner. Following cleaning, all surfaces shall be left in a clean condition, defined as being free of all particulate matter, film, spots, streaks or stains. Glossy surfaces shall be wiped or polished with a dry cloth to restore original sheen. The requirement to clean applies to all parts of all buildings covered under this contract. The omission of cleaning methods for parts or portions of a building in the specifications does not relieve the Contractor from cleaning those parts or portions in the first-class manner described. 10.2. If any service is not performed in compliance with the terms of this contract and to the satisfaction of the COR, the Contractor shall perform the services again within two hours of notification by the COR. This shall be done at no additional cost to the government. In the event the Contractor fails to correct the deficiencies within a two-hour period or if the Contractor cannot be contacted, the government has the right to have the services performed by other forces at the contractor's expense. 10.3. It is the responsibility of the Contractor to ensure that all contract services are performed in accordance with these specifications. 11. INSPECTION. The contractor will be available, within the contract area, to meet with the project inspector daily between 8:00 a.m. and 11:30 a.m. except on the Contractor's day off. 12. SURVEILLANCE AND TIME OFF. 12.1. Surveillance of the recreation area is an integral part of the Contractor's duties. The mere physical presence of a person who can contact the authorities is often a strong deterrent to vandalism and rowdy behavior. For this reason, the contractor will live on site during the course of this contract. To live on site means the Contractor's camping unit will be used as a regular domicile. The Contractor will consume meals, sleep and otherwise spend a minimum of 18 hours daily within the confines of the assigned recreation area. Short absences of three hours or less may be made for the purpose of obtaining supplies or attending to personal needs. An absence of eight hours will be allowed weekly on a schedule to be agreed upon between the Contractor and COR. The Contractor shall receive each Tuesday as a day off from 18 May through 30 Sept 2010 and 17 May through 27 Sept 2011, meaning that performance of job duties is not required that day. Corps of Engineer regulations require daily occupancy at the campsite. 13. CONTRACTOR VEHICLE. The contractor shall provide a serviceable vehicle for personal transportation around the work area and to transport refuse to a dumpster. Contractor vehicles shall only be driven on established roadways. The Contractor shall insure that vehicles used for this contract do not leak oil or other fluids in recreation areas. 14. CONTRACTOR RESIDENCE. 14.1. CAMPING UNIT. The contractor shall provide a camping unit to be parked at a site designated by the government at least 24 hours, but not more than 72 hours, in advance of the work period. The Contractor shall be responsible for supplying all materials and labor for hooking up the camper at the campsite. The Contractor shall maintain the campsite in a clean, uncluttered and sanitary condition at all times. The Contractor shall remove the camping unit and personal property from government lands no later than two days after the end of the work period unless the area is to be closed. In that event, the Contractor shall vacate the site immediately. 14.2. The Contractor shall live on site and provide a mobile residence, normally a recreational vehicle, including but not limited to a motor home, trailer, camper van or truck camper van. Trailer houses, mobile homes, etc. are not permitted. The unit will be parked at a location designated by the government. The mobile residence shall be a well-maintained unit in good condition and appearance. 14.3. CAMPSITE. The government shall provide a site to park the contractor's camping unit at no cost to the Contractor. The site will have electrical,water and sewer hookups. 15. PETS. The Contractor will be allowed to keep one pet dog or cat at the campsite. Other pets may be allowed at the discretion of the COR. The Contractor shall comply with all park rules regarding pets. Potential bidders should contact the office for additional information. 16. VANDALISM. The Contractor shall promptly report vandalism and maintenance problems to Corps' rangers. 17. WEAPONS. The Contractor shall have no weapons in his/her possession in the contract area. 18. ALCOHOL. The Contractor shall not be under the influence of alcohol while performing contract activities. 19. GENERAL BEHAVIOR. The Contractor shall exercise tact, diplomacy and courtesy at all times when dealing with the visiting public, other contractors and Corps employees. Never, under any circumstances, shall the Contractor be unpleasant or use harsh, foul or improper language. 20. SAFETY. 20.1. The Contractor shall place emphasis on safety at all phases of operations. 20.2. The Contractor shall provide, and have available at all times, a fully stocked first-aid kit in each vehicle used in this contract and instruct employees in its use. 20.3. The Contractor shall meet with all employees prior to the commencement of this contract to fully discuss the contract safety program. 20.4. The Contractor shall adhere to EM 385-1-1 Safety and Health Requirements Manual, available at the Project Office. 20.5. Flammable liquids and explosives are not allowed in the storage shed. Certain cleaners are regulated by law and may need to be separated within the shed. 21. BEST VALUE. 21.1. Award to the successful Contractor shall be based on Best Value rather than low bid. Bids will be rated on the following factors and references from previous employers must be provided on each of the following items with the exception of price: a. Ability to deal with other people in a professional manner. b. Past Performance. c. Timely execution of cleaning. Ability to meet cleaning schedule. d. Price. 22. OPTION TO EXTEND CONTRACT. This contract is renewable, at the option of the government, by the Contracting Officer giving written notice of renewal to the contractor 30 days before this contract is to expire, provided that the Contracting Officer shall have given preliminary notice to the government's intention to renew at least 60 days before this contract is to expire. Such a preliminary notice will not be deemed to commit the government to renewal. If the government exercises this option for renewal, the contract as renewed shall be deemed to include this option provision. However, the total duration of this contract, including the exercising of any option under this clause, shall not exceed two years. 23. PAYMENT PROCEDURES. Payment for services rendered under this contract will be made upon receipt of the invoice once each month by direct deposit. Contractors shall utilize the invoice form provided in Exhibit C. The Contractor shall submit the invoice at the end of each calendar month for the preceding month. Payment will not be made for days not worked and work not performed. FACILITY INVENTORY COTTONWOOD TRAINING DIKE COMFORT STATION 3 1 VAULT TOILET 2 5 GRILLS 81 22 FISHING JETTY 1 1 FISHING PLATFORM 1 1 FISH CLEANING STATION 1 SMALL SHELTER 1 5 LARGE SHELTER 1 HANDICAP PLAYGROUND 1 1 BEACH HOUSE 1 GARBAGE CANS 10 12 COTTONWOOD AREA FREQUENCY OF CLEANING SCHEDULE COMFORT STATIONS TWICE DAILY VAULT TOILETS DAILY SMALL SHELTERS DAILY LARGE SHELTERS DAILY GRILLS MON & THURSDAY FISHING JETTY DAILY LITTER PICKUP DAILY GARBAGE CANS DAILY PLAYGROUND DAILY FREQUENCY OF CLEANING SCHEDULE TRAINING DIKE COMFORT STATIONS TWICE DAILY VAULT TOILETS DAILY SMALL SHELTERS DAILY LITTER PICKUP DAILY GRILLS WED FISH CLEANING STATION TWICE DAILY FISHING PIER DAILY BEACH HOUSE TWICE DAILY HANDICAP PLAYGROUND DAILY GARBAGE CANS DAILY PLAYGROUND DAILY
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