PRESOL | 89 | Bag in the Box Beverage Supply and Equipment - ATTACHMENTS

FBO DAILY ISSUE OF FEBRUARY 11, 2010 FBO #3001
SOLICITATION NOTICE

89 -- Bag in the Box Beverage Supply and Equipment - ATTACHMENTS

Notice Date: 2/9/2010
Notice Type: Combined Synopsis/Solicitation
NAICS: 424490 — Other Grocery and Related Products Merchant Wholesalers
Contracting Office: Department of Justice, Bureau of Prisons, Field Acquisition Office (FAO), U. S. Armed Forces Reserve Complex, 346 Marine Forces Drive, Grand Prairie, Texas, 75051
ZIP Code: 75051
Solicitation Number: RFQP03071000008
Archive Date: 5/30/2010
Point of Contact: Jill A Erickson, Phone: 972-352-4528
E-Mail Address: jerickson@bop.gov
(jerickson@bop.gov)
Small Business Set-Aside: Total Small Business
Description: ATTACHMENT III - BUSINESS MANAGEMENT QUESTIONNIARE ATTACHMENT II - CONTRACT PRICING/SCHEDULE OF ITEMS ATTACHMENT I - SF1449 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is being issued as Request for Quote under the number RFQP03071000008. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005 38. This acquisition is a Total Small Business Set-Aside. The NAICS code for this requirement is 424490; the small business size standard is 100 employees. The contract periods will consist of a 12-month period and four 12-month option periods for renewal with an estimated maximum requirement per contract period to include: 2,190 five gallon bag-in-box cases ( see Attachment II ). PRICING METHODOLOGY: The Government intends to make a single award to a quoter, pursuant to affirmative determination of responsibility, whose quote, conforming to the solicitation, is determined to be in the best interest of the Government considering price only. The Government reserves the right to award without discussion; therefore, the initial quote should contain the quoters best terms from a price standpoint. The Government intends to make an award of a firm-fixed price contract on an all-or-none basis. Contractor shall be able to provide the items no later than 30 days after date of award. The contractor shall provide bag in the box beverages and equipment upon request by the institution as detailed in the Statement of Work. The contractor shall include all associated charges to the Government for providing the supplies and services required by this solicitation/contract (e.g., equipment and servicing, etc.). The quantity of supplies/services to be provided by the contractor is estimated in the Schedule of Items ( See Attachment II ). These estimates are not a representation to a quoter or contractor that the estimated quantities will be required or ordered, or that conditions effecting requirements will remain stable or normal. Contract pricing shall include all charges to the Government for performing the supplies and services required by this solicitation/contract. You are required to submit a completed copy of the Schedule of Items inclusive of the base year and all option periods. Pursuant to FAR 17.203(b), the Government's evaluation shall be inclusive of options. Pursuant to FAR 17.203(d), the quoter may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered. STATEMENT OF WORK: Introduction: The Federal Bureau of Prisons, Field Acquisition Office, Grand Prairie, Texas intends to make a single award to a responsible business entity for the provision of post mix beverage products, equipment, and service for the Federal Correctional Institution, Federal Satellite Low, and Federal Prison Camp, Jesup, Georgia. Place of Performance: Supplies and equipment will be delivered to FCI/FSL/FPC Jesup, 2600 Highway 301 S. Jesup, Georgia, 31599. Equipment: All beverages required would be dispensed by a bag-in-box dispensing system supplied and maintained by the vendor. The Contractor will be required to provide beverage racks with the capability to store four (4), five (5) gallon boxes of each product in each location. Dispenser Description: The Contractor shall provide and install refrigerated beverage dispensing units with a minimum of six (6) spigots, capable of dispensing six (6) flavors without the use of CO2. The units must be counter top style with ice dispensing units which hold a minimum of 125 pounds of ice. The unit air compressors must be able to pump beverages up to 125'. Due to space limitations, each unit must not exceed 25" wide, 20" deep and 30" high. Post mix pumps with flowmatic fast flow juice valves. Product flow rate: 1.1 to 1.6 ounces per second. Dispensing unit should accept all cup sizes and handle dispensing of both 5% juice base along with 5:1 to 24:1 beverage base products ratios. Each dispensing unit will have a water tap on it. Refrigeration Capacity: Ten (10) - 12 oz. product servings per minute at 75 degrees. All machines should be equipped with back flow preventions and in-line water filters. All units should be the same make, model and have the same type appearance. The contractor shall provide hasps on each piece of equipment so padlocks can be used to secure the equipment. The equipment should be completely secured with no free access to the internal parts. Contractor shall provide straps, locks, or bars, if needed, to secure unit from being tampered with by other than authorized staff'. Electrical: 115 volt, 3 prong ground outlet, 12 amp service, UL & NSF approvals. Each dispenser shall be equipped with one (1) full set of flavor labels for all dispensing nozzles indicating juice/beverage selection. Replacement labels shall be provided upon request. Upon initial delivery, a supply of ten (10) additional labels per flavor should be provided to the Food Service Administrator in case labels are lost or damaged. Beverage Locations: FCI Five (5) beverage dispensing units. (One is included for the staff dining area) FSL Two (2) beverage dispensing units. Camp Two (2) beverage dispensing units. Total of 9 beverage dispensing units in three locations. The contractor shall deliver and have equipment operational within 30 calendar days from the effective date of award of the contract. The Federal Bureau of Prisons may request, at any time throughout the life of the contract, additional equipment or the current equipment moved and/or removed as necessary. All equipment provided shall remain the property of the contractor and shall be retrieved at the contractor's expense upon completion of the resulting contract. Repair Services: Repair services on the equipment supplied by the Contractor shall be provided throughout the life of the contract at no additional cost. This service will include preventative maintenance checks at least once each quarter. Preventive maintenance shall include a complete check of all dispensing equipment and calibration of syrup and water ratios. The Government shall notify the Contractor of any equipment breakdown or failure to dispense. Requests for repairs will be made by the Food Service Administrator and/or designee. Contractor shall provide repair service within eight hours of request, including weekends and holidays. In the event repair cannot be completed within twenty-four hours, a loaner machine should be delivered and installed within twenty-four hours of the service call, as to insure no interruption of service. Supplies: The Contractor shall provide five (5) gallon, non-alcoholic, non carbonated, liquid concentrate, bag-in-box (BIB) beverages. The product supplied may contain natural and/or artificial sweeteners. The product may be sweetened with corn, beet or cane sugar sweeteners. NutraSweet and Neotame are acceptable artificial sweeteners, saccharin is not acceptable. The juice content of the product should be no more than 5%. The caloric content of one eight ounce serving may not exceed 5 calories. The juice must provide a minimum of 30 mg of Vitamin C per 8 ounce serving, with exception given to unsweetened tea. Vitamin C is not a requirement for unsweet tea. All products must be Kosher approved and the Contractor must provide written documentation for verification. Delivery Order Information: FCI Jesup will place orders for products as needed. Product shall be delivered Monday through Friday with the exception of Federal Holidays and no later than ten (10) working days after receipt of order. Delivery orders will be placed by the Food Service Department and/or the Contracting Department. The amounts listed below are estimated usage for one fiscal year for a 11:1 product for sweet and unsweet tea and a 15:1 product for lemonade and fruit punch, however, a higher or lower yield will be acceptable, as long as the above specifications are met. Product may be increased or decreased depending on usage. Products will be delivered as needed (approximately one delivery per month). Unsweet Tea - 11:1 700 CS; Sweet Tea - 11:1 760 CS; Lemonade Lite - 15:1 350 CS; Fruit Punch Lite - 15:1 380 CS CONTRACT CLAUSES: 52.252-2 - Clauses Incorporated by Reference (Feb 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a FAR clause may be accessed electronically at this address: www.acquisition.gov. Full text copies of Justice Acquisition Regulation (JAR) clauses or BOP clauses may be requested in writing from the Contracting Officer. 52.212-4 Contract Terms and Conditions--Commercial Items with addendum to incorporate the additional clauses listed below into this solicitation and any resulting contract. 52.204-4 Printed or copied doubled-sided on recycled paper (AUG 2000) 52.204-9 Personal Identity Verification of Contractor Personnel (SEP 2007) 52.223-5 Pollution Prevention and Right to Know Information (AUG 2003) 52.228-5 Insurance - Work on a Government Installation (JAN 1997) Workers compensation or Employers liability: (see Special Contract Conditions - Schedule of Required Insurance) 52.232-18 Availability of Funds (APR 1984) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984) 52.253-1 Computer Generated Forms (JAN 1991) The following clauses will be incorporated into a resultant contract in full text with applicable fill-in information as noted: 52.216-18 Ordering (OCT 1995) - (a) from the first day of the effective contract period through the last day of the effective performance period. 52.216-19 Order Limitations (OCT 1995) - (a) less than $50.00; (b) (1) the estimated quantities within the current performance period as identified in Section 2.1; (b) (2) the estimated quantities identified within the current performance period as identified in Section 2.1; (b) (3) 30 days; (d) 5 days. 52.216-21 Requirements (OCT 1995) - (f) after the last day of the effective contract period. 52.217-6 Option for Increased Quantity (MAR 1989) - 10 days. 52.217-8 Option to Extend Services (NOV 1999) - one day prior to the expiration of the current performance period. 52.217-9 Option to Extend the Term of the Contract (MAR 2000) - one day prior to the expiration of the current performance period; 60 days; but excluding the exercise of any option under the clause at 52.217-8 which is also incorporated into this contract, shall not exceed five (5) years. 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984) - beyond September 30th of the base year or any option year exercised; beyond September 30th of the base year or any option year exercised. 52.21-603-70 Contract Monitor (CM) (AUG 2008) (a) To be announced, until announced duties will be performed by Contracting Staff, FCI Jesup, Georgia. 2852.233-70 Unsafe Conditions Due to the Presence of Hazardous material (JUN 1996) 52.27-103-72 Department of Justice (DOJ) Residency Requirement (JUN 2004) 52.24-403-70 Notice of Personnel Security Requirements (OCT 2005) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (FEB 2010) - (b) 1, 8, 10, 12, 18-25, 30, 33, 38. OTHER CONTRACT TERMS AND CONDITIONS: Contract Administration and Contracting Officer Responsibility: Authority to negotiate changes in terms, conditions, or amounts cited in this contract is reserved to the Contracting Officer. This responsibility may be delegated to an Administrative Contracting Officer by the Contracting Officer. SPECIAL CONTRACT CONDITIONS: TYPE OF CONTRACT: The Government contemplates award of an indefinite delivery/requirements type contract with firm-fixed unit prices resulting from this solicitation. A single award will result from this solicitation with an approximate award date of May 1, 2010. The resulting contract will include four 12-month option periods for renewal at the unilateral discretion of the Government. Pursuant to FAR 17.203(b), the Government's evaluation shall be inclusive of options. Pursuant to FAR 17.203(d), quoters may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered. Quoters are advised that the Government has the unilateral right to exercise option periods in accordance with FAR 43.103(b) and 52.217-9 "Option to Extend the Term of the Contract and 52.217-8 "Option to Extend Services." REVIEWS: The Contracting Officer or designee is authorized to review by on-site survey, review of records, or by any other reasonable manner, the quality of services rendered under this contract. All records shall be subject to review by the Contracting Officer or other representative of the Bureau of Prisons (BOP). Payments will be denied when such service does not support the charges or if the service is deemed not necessary or appropriate. Such determinations may be made by the Contracting Officer or CM, whichever is appropriate. The provider shall furnish information including a narrative summary when requested by the Contracting Officer or designee. Adequate records shall be maintained to reflect accuracy with respect to claims submission as other delegated representatives of the BOP. The BOP reserves the right to require an independent audit of any invoice or bill. PERFORMANCE: The anticipated periods of performance include: Base Year: Effective Date of Award through 12 months from Effective Date of Award Option Year 1: 13 through 24 months from Effective Date of Award Option Year 2: 25 through 36 months from Effective Date of Award Option Year 3: 37 through 48 months from Effective Date of Award Option Year 4: 49 through 60 months from Effective Date of Award The Contractor shall commence full performance of the services under this contract within 30 calendar days from the effective date of award. In accordance with FAR 46.503 and 46.403(a) (6), the place of acceptance for services under this contract is at the destination of the appropriate institution. The Contractor shall provide the contract services independent of Government supervision. CONTRACT ADMINISTRATION: Authority to negotiate changes in the terms, conditions, or amounts cited in this contract is reserved to the Contracting Officer (CO). After contract award, this responsibility may be delegated to an Administrative Contracting Officer(s) by the Contracting Officer. In accordance with FAR 42.202 and 42.302, the Contracting Office as stated in block 16 of the SF1449, is assigned to be the Contract Administration Office (CAO) for this contract. This assignment carries with it the authority to perform all normal contract administration functions listed in FAR 42.302(a), items (1) through (70); to the extent those functions apply to this contract. This assignment also includes delegation of authority to perform functions specified in FAR 42.302(b), items (1) through (11). Contracting Officer Responsibility: Authority to negotiate changes in terms, conditions, or amounts cited in this contract is reserved to the Contracting Officer. This responsibility may be delegated to an Administrative Contracting Officer by the Contracting Officer. Ordering Procedures: Delivery orders issued under the resulting contract will take the form of a BOP purchase request or purchase card acquisition form. Delivery orders may be issued by the awarding Contracting Officer, Administrative Contracting Officer, or an ordering official for the institution with an appropriate certificate of appointment or a delegation of authority for credit card purchases. Ordering Official: In accordance with FAR 52.216-18, request for supplies will be made via issuance of individual delivery orders. Delivery orders may be issued only by the Contracting Officer, Administrative Contracting Officer, or an ordering official for the institution with an appropriate certificate of appointment or a delegation of authority for credit card purchases. CONTRACT MONITOR (CM): The CO will designate in writing, if necessary and appropriate, a CM who will be responsible for: a). Monitoring progress, including surveillance and assessment of performance; b). Interpreting the scope of work; c). Performance evaluation as required; d). Performance inspection and acceptance; e). Assisting in the resolution of performance problems encountered by the service provider during contract performance; f). Monitoring funds available for obligation; g). Ensuring that invoices and payments are processed in a timely manner; h). Assisting in the resolution of administrative problems experienced by the service provider during the contract performance. Schedule of Required Insurance. As required by FAR clauses 52.228-5 entitled "Insurance-Work on a Government Installation," the Contractor shall, at its own expense, provide and maintain during the entire performance of the resulting contract, at least the kinds and minimum amounts of insurance required as listed below: Workers Compensation & Employers Liability: $100,000. The required workers compensation insurance shall extend to cover employer's liability for accidental bodily injury or death and for occupational disease with a minimum liability of $100,000. Comprehensive General Liability: $500,000 per accident or occurrence for bodily injury. This insurance shall include Contractor's protective and liability. Automobile Liability: $200,000 per person; $500,000 per occurrence for bodily injury; and $20,000 per occurrence for property damage. Before commencing work under this contract, the Contractor shall certify to the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective (1) for such period as the laws of the state in which this contract is to be performed prescribed, or (2) until 30 days after insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer. The Contractor shall insert the substance of this clause, including this paragraph, in subcontracts under this contract and shall required subcontractors to provide and maintain insurance required in the schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors' proofs of required insurance, and shall make copies available to the Contracting Officer upon request. CONTRACT SECURITY/INVESTIGATIVE REQUIREMENTS: The employees of the contract entering the institution shall meet certain security requirements to receive an institutional pass as required by Bureau of Prisons Program Statement 3000.03 dated December 19, 2007. Primary concerns are the amount of contact that may occur between the Contractor and his/her employees with the inmate population during the performance of the contract. The program managers at each institution is responsible for conducting the appropriate vouchering, law enforcement checks, and ensuring that fingerprinting is completed on all Contract staff that may need access inside the confines of the secure perimeter. The personnel department will establish a security file that will be maintained on each of the Contractor's employees from the beginning of the contract through its duration. The following investigative procedures will be performed: 1) National Crime Information Center (NCIC) check; 2) DOJ-99 (Name Check); 3) FD-258 (fingerprint check); 4) Law Enforcement Agency checks; 5) Vouchering of Employers; 6) Resume/Personal Qualifications; 7) OPM-329-A (Authority for Release of Information); 8) National Agency Check and Inquiries (NACI) check (if applicable); and 9) Urinalysis Test (for the detection of marijuana and other drug usage). By submitting a quote, the Contractor and its employees agree to complete the required documents and undergo the listed procedures. An individual who does not pass the security clearances will be unable to perform services under the contract. The final determination and completion of the security investigation procedures will be made at the sole discretion of the appropriate institution. All persons are advised that a urinalysis test for the detection of marijuana and other drug usage shall be performed. Any person(s) testing positive shall be disqualified from performing under the resulting contract. Any individual employed by the Contractor deemed not suitable by the Bureau of Prisons requirement will not be granted access to perform services under the contract. This is a condition of the contract. The Contractor must be in compliance with department of Justice Regulations at 8 CFR 274a regarding the employment of aliens. A copy of this directive is available upon the Contractor's request. In addition, each Contractor employee must attend an approximate four (4) hour orientation program at the institution. A "refresher" orientation must be completed annually." The purpose of this program is to familiarize Contractor employees with the institution's operations, the institution, and general rules of conduct and procedures inside the institution. Reimbursement to the Contractor for time spent in institution orientation or other specific security related training will be allowed at the hourly contract rate. Contractor employees shall adhere to all institution regulations regarding conduct and performance. Contractor employees will be allowed access to the institution at the sole discretion of the Chief Executive Officer (CEO). Any individual performing under this contract may be removed if it becomes apparent that his/her conduct does not reflect the conduct of that prescribed for those people performing under non-personal service contracts. LIST OF ATTACHMENTS: Attachment I - SF1449 Attachment II - CONTRACT PRICING/SCHEDULE OF ITEMS Attachment III - BUSINESS MANAGEMENT QUESTIONNAIRE SOLICITATION PROVISIONS: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)This solicitation incorporates one or more provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a FAR clause may be accessed electronically at this address: www.acquisition.gov/far 52.212-1 Instructions to Offerors - Commercial Items Tailoring: In accordance with FAR 12.302(a), the provision at 52.212-1 is hereby tailored to delete paragraphs at c, h, and i as they have been determined to be non-applicable to this solicitation. SUBMISSION OF QUOTATIONS: Sealed quotes shall be submitted on or before the Quote deadline of March 4, 2010, no later than 3:00pm Central Time. Quotes shall be submitted to the following address: Jill Erickson, Contract Specialist Federal Bureau of Prisons Field Acquisition Office U. S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, Texas 75051 Mailed and hand-carried quotes must be delivered to the Contracting Officer at the address shown above no later than the time specified as the deadline for receipt of quotes. Quoters wishing to hand-carry quotes must provide written notification to the Contracting Officer, no less than 24 hours in advance of arrival, so that arrangements may be made with base security personnel. The official point of receipt for hand-carried quotes will be at the first floor reception area of the address listed above. Quotes received after the quote deadline will be processed pursuant to FAR 52.212-1 (f). Each quoter shall complete and submit the following forms, clauses, and statements with his/her quote. Failure to do so may cause your quote to be considered unacceptable. On company letterhead, business stationary, or by completing the provided forms, the following information is required: 1. A brief description of how the Contractor plans to fulfill the contract, along with providing supporting documentation as indicated in the Statement of Work. 2. Standard Form 1449 - Attachment I 3. Schedule of Items/Contract Pricing - Attachment II 4. Business Management Questionnaire - Attachment III 5. A completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (AUG 2009) if different from entry made to the Online Representations and Certifications Application (ORCA) site located at orca.bpn.gov. All potential quoters are advised that this solicitation includes the clause at FAR 52.212-4 for Commercial Items, Central Contractor Registration (CCR). This clause requires all contractors doing business with the Federal Government to be registered in the CCR database. Quoters should include their Data Universal Number System (DUNS) number in their offers. The Contracting Officer will verify registration in the CCR database prior to award by entering the potential awardee's DUNS number into the CCR database. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award. AWARD METHODOLOGY: The Government will award a single contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and price related factors. The following provisions are incorporated into this solicitation, by reference, pursuant to FAR 52.252-1: 52.214-31 Facsimile Bids (DEC 1989), (972) 352-4545, Canon Laser Class 710 52.217-5 Evaluation of Options (JUL 1990) 52.233-2 Service of Protest (SEP 2006) (a) Procurement Executive, BOP, 320 First Street, N.W., Room 5006, Washington, D.C. 20534 52.237-1 Site Visit (APR 1984) 2852.233-70 Protests Filed Directly with the Department of Justice (JAN 1998) 52.27-103-71 Faith-Based and Community- Based Organizations (AUG 2005)- can submit offers/bids/quotations equally with other organizations for contracts for which they are eligible. 52.212-3 Offeror Representations and Certifications - Commercial Items (AUG 2009) Quoters are further advised to mark each individual item within their quote considered privileged or confidential under the Freedom of Information Act with notification that the data is considered confidential and privileged and not subject to mandatory disclosure under the FOIA. This solicitation is distributed solely through the General Services Administration, Federal Business Opportunities website at www.fedbizopps.gov. Hard copies of the solicitation document will not be available. All future information about this acquisition, including solicitation amendments, will also be distributed solely through this site. Interested parties are responsible for monitoring this site to ensure that they have the most up-to-date information about this acquisition. All responsible sources are encouraged to submit a written offer which will be considered for award. This acquisition is a Total Small Business Set-Aside. Numbered Note 1 applies to this solicitation. Questions regarding this requirement may be e-mail in writing to Jill Erickson, Contract Specialist at the email address listed below.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/DOJ/BPR/70032/RFQP03071000008/listing.html)
Place of Performance: Address: FCI/FSL/FPC Jesup, 2600 Highway 301 South, Jesup, Georgia, 31599, United States; Zip Code: 31599
Record: SN02061964-W 20100211/100209235308-c5c1ea6afbfc12c30ea0749c63be8eac (fbodaily.com)
Source: FedBizOpps Link to This Notice
(may not be valid after Archive Date)

| FSG Index | This Issue's Index | Today's FBO Daily Index Page |

Loren Data's SAM Daily™

89 -- Bag in the Box Beverage Supply and Equipment - ATTACHMENTS