SOLICITATION NOTICE
D -- SAS Maintenance Renewal
- Notice Date
- 1/13/2011
- Notice Type
- Justification and Approval (J&A)
- NAICS
- 511210
— Software Publishers
- Contracting Office
- Department of the Treasury, Internal Revenue Service (IRS), National Office Procurement (OS:A:P), 6009 Oxon Hill Road, Suite 500, Oxon Hill, Maryland, 20745
- ZIP Code
- 20745
- Solicitation Number
- Q1QF01SOA16000
- Archive Date
- 2/13/2011
- Point of Contact
- Tonya H Yeldell, Phone: (202)283-1168
- E-Mail Address
-
tonya.h.yeldell@irs.gov
(tonya.h.yeldell@irs.gov)
- Small Business Set-Aside
- N/A
- Award Date
- 1/14/2011
- Description
- DEPARTMENT OF THE TREASURY INTERNAL REVENUE SERVICE FEDERAL SUPPLY SCHEDULE LIMITED SOURCES JUSTIFICATION AND APPROVAL I recommend that the U.S. DEPARTMENT OF THE TREASURY use limited sources procedures for the acquisition of the following supplies or services available under Federal Supply Schedules (FSS). This acquisition is conducted under the authority ofthe Multiple Award SChedule (MAS) Program--Title III of the Federal Property and Administrative Services Act of 1949 (41 U.S.C. 251, et seq.) and Title 40 U.S.C. SOl, Services for Executive Allencies. 1. DESCRIPTION OF SUPPLIES OR SERVICES AVAILABLE FROM FSS Purchase of SAS Software maintenance in support of Statistics of Income (SOl) - Distributed Processing System (DPS) (SOI-DPS). The following line items are included in the purchase: (I) One each, Base SAS for Fujitsu Prime Power 2000 - 12 Processor, SUN 4 OS, Group, 3 (2) One each, SAS/Assist for Servers, Group 3 Server, Fujitsu Prime Power 2000 -12 Processor, SUN 4 OS (3) One each, SASIETS for Servers, Group 3 Server, Fujitsu Prime Power 2000 - 12 Processor, SUN 4 OS (4) One each, SAS/Graph for Servers, Group 3 Server, Fujitsu Prime Power 2000 - 12 Processor, SUN 4 OS (5) One each, SASIIML for Servers, Group 3 Server, Fujitsu Prime Power 2000 - 12 Processor, SUN 4 OS (6) One each, SAS/lnsight for Servers, Group 3 Server, Fujitsu Prime Power 2000 - 12 Processor, SUN 4 OS (7) One each, SAS/STAT for Servers, Group 3 Server, Fujitsu Prime Power 2000 -12 Processor, SUN 4 OS (8) One each, SAS/Access to Oracle for Servers, Group 3 Server, Fujitsu Prime Power 2000 - 12 Processor, SUN OS (9) One each, SASIFSP for Fujitsu 2000112 Way, Sun 4 OS Group 3, Server (lO)One each, SAS Integration Technologies Software, Site 11>#439840 (ll)SAS Analystics Pro & IF for Site 551928 Period of Performance is 111512011 -111412012. 2. REQUISITION NO. 4. NAME(S) OF PROPOSED FSS SOURCE(S) QIQFOIS0Al6000 Executive Information Systems, LLC. 3. COST ESTIMATE 6901 Rockledge Drive Suite 600 5129,241 Bethesda, MD 20817 GS-35F-0170K REQUESTING OFFICE CERTIFICATION I certifY that the attached justification is accurate, and contains complete data necessary to support the recommendation for limited sources iustification and aooroval. S. REQUESTING OFFICE (Signature) DlgltIly.igMd by VI PCB (Phone No.) (Date) REPRESENTATIVE (Name & Til/e) V1PCB ON: 0'l-V1PC8. ""H-Q,la.H. (770) 455-2615 Carla H. Downs, IT Specialist ~- 00.., 201101.06 10,20:31 -05'00' SMALL BUSINESS CERTIFICATION I have conducted a search ofvendor files from GSA Advantage~ibrary, etc., to locate potential FSS small businesses for this procurement. If any were found, a list is attached.. d _ 6. SMALL BUSINESS SPECIALIST (SI~~~J~.~ ~o;eNo.) (Name and Til/e) ~~. (~ilh A. ~ 02) 283-1199 LaTonya Richardson, SBS ~ v 'I t/PROCURE"'1i1IfT afi'lilIt"E CEllTiFICATION I certifY that this submission is accurate, and that it containll' ~mplete information necessary to enable Approving Officials to make an informed recommendation for approval or disapproval. -- 7. ASSIGNED CONTRACTING ~.~ J)J,lo (Phone No.) 71 /, OFFICER (Name) Tonya H. Yeldell / '7 /1 ( IA: e ~ -,",,- (202)283-1168 8. FEDERAL A~~ISITlON'HEGULATION8.405-6 TITLE III OF THE FEDERAL PROPERTY AND ADMINISTRATIVE SERVICES ACT OF 1949 (41 U.s.C. 251, ET SEQ.) AND TITLE 40 U.S.C. SOl (place "X" in aDDroDriate box and comolete rest ofform) FAR 8.405-6(a)(2) - The item is peculiar to one manufacturer (e.g., a particular brand name, product, or a feature of a product, peculiar to one manufacturer). A brand name item, whether available on one or more schedule contracts, is aD item peculiar to one manufacturer. X Explain why the brand name item is essential for the acquisition. Describe the rationale for the brand name specification. Ordering activity shall post the rationale for the brand name along with the Request for Quotation (RFQ) to e-Buy (httn:/lwww.ebuv.l!sa.,!Ovt Althouldl competition should exist amonJ!: schedule oroviders ofthe item this authority shall be Page 1 c=J used for a brand name purchase. Page 2 FAR 8.40S-6(b)(I) - Only one source is capable of responding due to the unique or specialized nature of the work. Explain what makes this FSS contractor the only responsible source, i.e., Does this proposed FSS contractor have facilities or equipment that are specialized and vital to the effort? Is the proposed contractor the only one that can meet critical schedules? Does the proposed contractor have prior experience ofa highly specialized nature vital to the effort? Does the FSS vendor have an exclusive licensing agreement? Why won't any other product or service satisfy the need? Describe market survey and analysis efforts leading to this conclusion. FAR 8.405-6(b)(2) - The Dew work is a logical follow-on to aD origiDal Federal Supply Schedule order provided that the original order was placed in accordaDce with the applicable Federal Supply Schedule orderiDg procedures (8.405-1 and 8.405-2). The origiDal order must Dot have beeD previously illued UDder sole source or limited source procedures. Explain why the work is a loaical follow-on and provide information on the oriainal competition for the first order. FAR 8.405-6(b)(3) - An urgeDt and compelling Deed exists, and followiDg the ordering procedures would result In uDacceptable delays. Explain why the agency's need for the supplies or services is of such an unusual and compelling urgency that the government would be seriously injured unless it limited the number or sources. Solicitation from as many potential sources as is practicable under the circumstances is required. 9. JUSTIFICATION A. DEMONSTRATION THAT THE PROPOSED FSS CONTRACTOR'S UNIQUE QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY CITED. SAS software is a major statistical software used in support ofthe SOI-DPS. SAS has been used for years within the program. Software maintenance is required annually for support and software updates. Maintenance is required as this software is a major component in the SOI-DPS, which is a production system. Interruption in service would result in down time & critical deadlines would not be met. Changing documentation control software tools would be prohibitively expensive and would cause an unacceptable level ofdisruption for the agency's applications developers and testers. No other software other than the SAS software will operate within the SOI-DPS production system. The proposed vendor, Executive Information Systems, is the sole contract holder for the software manufacturer, and is the sole source for their software products & maintenance oftheir products, which is critical to the mission ofSOL The software is proprietary to SAS and theY only authorize Executive Information Systems to sell their products, licenses, and maintenance. B. DESCRIBE THE MARKET RESEARCH THAT WAS CONDUCTED AND THE RESULTS OF THE RESEARCH (E.G., SEARCH ON E-L1BRARY AT HTTP://WWW.GSA.GOV/FSS; HISTORICAL ORDERING INFORMATION, FEDBIZOPPS SYNOPSIS). SYNOPSIS IS NOT REQUIRED FOR FSS PROCUREMENTS, BUT MAYBE USED. ALSO, LIST ANY FSS SOURCES THAT EXPRESSED AN INTEREST IN WRITING IN THE ORDER AND THE RESULTS OF THAT INTEREST. Market research was not conducted due to the proprietary nature ofthe software & maintenance. The Service is not aware of any other company that has developed and marketed the software that can support SOl's requirement. Executive Information Systems is the only authorized reseller ofthe SAS products, licenses and maintenance. C. LIST THE ACTIONS THE BUREAU WILL TAKE TO PROMOTE FSS ORDERING PROCEDURES OUTLINED IN FAR 8.405 ON ANY SUBSEQUENT ACQUISITIONS FOR SIMILAR SUPPLIES OR SERVICES. SOl has owned SAS software for many years, and has procured SAS products& maintenance offGSA schedule annuaIly. The IRS will continue to search for alternate sources ofsupply to promote competition. At the end ofthe systems life of the current SOI-DPS I I system, the Service will review all available software tools and will endeavor to select a COTS tool that is sold and maintained by I multiple vendors. I D. STATEMENT THAT REQUIREMENT DOES NOT RESULT FROM A LACK OF PLANNING OR THE EXPIRATION OF FUNDS. This reQuirement does not result from a lack ofplanning or the expiration of funds. ADDITIONAL APPROVALS ~~ 16. BUREAU COMPETITION [ ]APPROVE (Signature) (Phone No.) >a,).,.0.. ADVOCATE (Name & Tit/e) O~ [ ] DISAPPROVE (Date) Page 3 a::~ 17. BUREAU HEAD OR SENIOR [ ] APPROVE (Signature) (Phone No.) WVl EXECUTIVE SERVICE >...: 0;; DESIGNEE (Name & Title) { ] DISAPPROVE (Date) a::~ 18. SENIOR PROCUREMENT { JAPPROVE (Signature) (Phone No.) W.... EXECUTIVE (Name & Title) >oV~l ( JDISAPPROVE (Date) NOTE: Each review must be preceded by lower level approval(s), e.g., over $57 million all approvals are required. IN NO CASE WILL AN INDIVIDUAL SIGN MORE THAN ONE APPROVAL LEVEL. Page 4
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