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Q -- NON-PERSONAL SERVICES: Provision of SARS-CoV-2 molecular certified lab testing for six IHS clinics

Notice Date
7/31/2020 11:25:19 AM
Notice Type
Combined Synopsis/Solicitation
621511 — Medical Laboratories
Contracting Office
ZIP Code
Solicitation Number
Response Due
8/10/2020 12:00:00 PM
Archive Date
Point of Contact
Tami L Gallegos, Phone: 5034145523
E-Mail Address
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice.� This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.� This Request for Quotation is being issued via solicitation number 75H71320Q00034.� This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2020-07.� There is no set-aside using NAICS 621511 medical laboratories, $35.00. �Multiple awards shall be made from this RFQ.� Clause at 52.212-4, Contract Terms and Conditions-Commercial Items (OCT 2018), applies to this acquisition. COVID Purchase:� HHS reserves the right to exercise priorities and allocations authority with respect to this contract, to include rating this order in accordance with 45 CFR Part 101, Subpart 1 � Health Resources Priorities and Allocations System. This is a non-personal service contract to provide SARS-CoV-2 molecular certified testing for the Oregon, Washington and Idaho clinics under the Portland Area Indian Health Service, Health and Human Services, with provision of results within a turnaround time of less than 72 hours in accordance with Statement of Work.� The SAR-CoV-2 testing for the subject 7 clinics from April 2020 to July 29, 2020, is an estimated total of 3384, approximately 199 testing per week. CLINIC/SERVICE UNIT � � � �� TOTAL TESTS � �� WEEKLY TESTS� COLVILLE � � � � � � � � � � � � � � � � � � � � � � 477 � � � � � � � � � � � � � 28 FORT HALL � � � � � � � � � � � � � � � � � � � � 104 � � � � � � � � � � � � � � 6 WARM SPRINGS � � � � � � � � � � � � � � �� 817 � � � � � � � � � � � � 48 WELLPINIT � � � � � � � � � � � � � � � � � � �� 132 � � � � � � � � � � � � �� 8 WESTERN OREGON � � � � � � � � � �� 102 � � � � � � � � � � � � � �� 6 YAKAMA � � � � � � � � � � � � � � � � � � � � �� 1683 � � � � � � � � � � � � 99 OMAK/COLVILLE � � � � � � � � � � � � � �� 69 � � � � � � � � � � � � � 4 The period of performance will include 5 months.� Date of award through December 31, 2020. Requirement is for the SARS-Cov2 PCR certified testing at following lab services for the 7 locations in the states of Washington, Oregon and Idaho: SARS-CoV2 PCR test with a turnaround time of less than 72 hours. �Price per test:� $_____________________ Delivery and acceptance terms for this procurement is FOB Destination.� Location that testing specimens shall come from are as follows: Colville PHS Indian Health Center,�HWY 155, P.O. Box 71 � Agency Campus,�Nespelem, WA 99155 (Okanogan County) Omak Clinic,�P.O. Box 3879, 517 Benton Street,�Omak, WA 98841 (Okanogan County) Not-Tsoo Gah-Nee Indian Health Center (AKA:� Fort Hall Service Unit), Mission Road, P.O. Box 717�Fort Hall, ID 83203 (Bannock County) Warm Springs PHS Indian Health Center,�1270 Kot-Num Road, P.O. Box 1209, Warm Springs, OR 97761 (Jefferson County) David C. Wynecoop Memorial Clinic (AKA:� Wellpinit Service Unit), �Government Circle, P.O. Box 357,�Wellpinit, WA 99040 (Stevens County) Chemawa Indian Health Center (AKD:� Western Oregon Service Unit), 3750 Chemawa Rd, NE,�Salem, OR 97305 (Marion County) Yakama PHS Indian Health Center, 401 Buster Road,�Toppenish, WA 98948 (Yakima County) I-LABORATORY TESTING STATEMENT OF WORK: The Contractor shall provide daily courier services (Monday - Friday) to all locations, excluding federal holidays. Post award, the contractor will have seven (7) days to have in place the specimen pick-up service at all locations. The courier shall transport specimens to the Contractor�s laboratory using the most efficient means available. The pick-up times shall be established by mutual agreement between the respective PAIHS SU laboratory and the Contractor. Laboratory specimens shall be in transit between the PAIHS SU and the Contractor�s laboratory no more than twenty-four (24) hours. The PAIHS SU shall be notified within a twenty-four (24) hour period following specimen pickup of any specimen received in an unsatisfactory condition. The Contractor shall furnish all support services, supplies, equipment and transportation to provide routine laboratory services; the contractor shall supply all shipping containers, freight/postage, temperature maintenance systems, transport vials, collection tubes at no charge to the government. Method of transport of specimens shall be individually arranged by the contractor for each facility to allow for the fastest and most efficient means of arrival. Courier services will be arranged and paid for by the contractor. The shipping containers must meet U.S. International Air Transport Association (IATA) requirements. The Contractor shall provide the requesting IHS laboratory with electronic and hard copies of each test result from the contract laboratory using the best time and cost efficient means available. The reports in addition to the test results will include the name and address of the laboratory and director, patient name, patient identification number, date and time specimen collected, date specimen received in contract laboratory, and date result reported. The report will be chart-ready, include age and sex reference ranges, and have all test results for a patient requested on any one day reported on a single report form. ""Critical Values"" or test results which may indicate a life threatening condition as defined by each service unit will be phoned to the requesting physician or laboratory as soon as possible. A data retrieval system, shall be available 24 hours per day/seven days a week (24/7) for clinical laboratory results, including tests in progress. This includes tests returned electronically (interface) with all patient identifiers submitted in the original electronic order and must include the PAIHS facility laboratory�s unique accession number; patient gender, date of birth, chart number, and ordering provider. The same patient identifiers must appear on the final printed Contractor laboratory reports. Clinical laboratory results must be retrieved and reported upon telephone request and/or web-based data retrieval via website; The Contractor shall provide request forms as indicated for tests/procedures that are not available as electronic test requests/orders; The Contractor shall provide a telephone directory of and provide direct access to key laboratory personnel providing service under this contract with updates, as appropriate. Two copies shall be sent to each PAIHS facility Laboratory Supervisor and updates will be provided within one week of personnel changes; The Contractor shall provide a communication portal or other form of reporting to the Contractor when issues do arise.� The Contractor shall document these in a communication log distributed to the PAIHS facilities as updated or requested by PAIHS facilities; The Contractor shall provide an electronic Specimen Tracking system that will enable PAIHS facilities to track individual specimens from Courier Services to final reporting.� The specimen tracking system shall provide information on pending, incomplete, rejected, and completed specimens and should be as close to real time as possible.� Tracking should include II-CLINICAL LABORATORY SERIVCES The Contractor shall supply within 72 hours of request, all specimen containers, and collection materials, including media, reagents, equipment, packing materials, cold packs for frozen specimens, dry ice and any other materials necessary for the collection and transporting of specimens.� Contractor shall be capable offering orders vial email, fax and/or website; The Contractors shall immediately notify the originating PAIHS facility laboratory of �critical� or �alert� laboratory results. This information must be documented on the report to include date of call, time of call, PAIHS facility laboratory employee notified, tests result, and responsible contractor laboratory individual. The Contractor will then immediately fax a copy of the report to the originating PAIHS facility laboratory (see also Required Reports, C); III-COURIER SERVICES The Contractor shall provide pick-up and delivery service 5 days a week at each of the PAIHS facilities unless otherwise specified by a courtesy call on Holidays by the PAIHS facility laboratory supervisor; Specimen pick-up times shall be mutually agreed upon between the Contractor and the Laboratory Supervisor at each PAIHS facility; Specimens shall not be in transit more than 12 hours from the time of pick-up at the PAIHS facility to the time of arrival at the Contractor�s facility. The Contractor shall guarantee that the specimen is kept at optimum conditions of evaluation during the entire transit time; The contractor shall provide a process to document receipt of each patient specimen and tracking of each individual specimen until testing is completed. IV-CONTRACTOR QUALIFICATIONS The Contractor�s medical laboratory shall be under the on-site supervision of a pathologist who is certified in Clinical Pathology by the American Board of Pathology and must be a graduate of an American professional school, accredited by the American Board of Pathology. Copies of credentials and licenses must accompany technical information; The Contractor�s facility shall be licensed and maintain licensure as a medical laboratory in accordance with Clinical Laboratory Improvement Amendments of 1988 (CLIA 88) and its most recent revisions; and shall be accredited and maintain accreditation through an approved Laboratory Accreditation Program and meet all applicable Federal and State Standards for Clinical Laboratories in all aspects of anatomic and clinical laboratory medicine. Copies of certificates of accreditation must accompany technical information and be made available to the individual PAIHS facility upon request; For all referral or sub-contracted testing, the Contractor shall refer a specimen for testing only to a CLIA-certified laboratory or a laboratory meeting equivalent requirements as determined by CMS; V-PERFORMANCE IMPROVEMENT/QUALITY ASSURANCE The Contracting Officer Representative or Designee is authorized to make on-site reviews as deemed necessary. During on-site review, the Contractor shall have requested documentation available; The Contractor shall notify the requesting PAIHS Laboratory, by telephone, email or fax, immediately, when an unacceptable (i.e. mislabeled, incomplete requisition, missing specimen, etc.) or Quantity Not Sufficient (QNS) specimen is received.� No specimen is to be discarded until communication with the sending Laboratory has been established and the sending Laboratory approves of the disposal.� A complete report of the incident will be sent to the effected PAIHS facility within one week of the incident. The Contractor shall be responsible for repeat analysis and/or special pickup of specimens resulting from Contractor�s negligence.� The repeat analysis is to be at no cost to the Government. The Contractor shall provide repeat readings when clinicians feel results do not correlate with the clinical status of the patient.� In addition, if repeat readings do not resolve conflicts, the Contractor shall have the tests repeated at an outside, mutually agreed upon, independent laboratory at the Contractor�s expense; The Contractor and all subcontractors shall comply with the Health Insurance Portability and Accountability Act of 1996 (HIPAA); VI-SUPPLIES �The Contractor shall supply all specimens containers and collection materials, including reagents, equipment, packing materials, cold packs, dry ice and any other materials necessary for the collection and transportation of specimens (etiologic agents); The Contractor shall supply all supplies with no limitation on order amounts for all PAIHS facilities. The Contractor shall comply with Federal, State, Local and International regulations for the proper transportation of infectious substances, also termed �etiologic agents�, as set forth by the U.S. Public Health Service, the U.S. International Air Transport Association (IATA), the U.S. Department of Transportation and the U.S. Postal Service in reference to domestic transportation by land, air or sea, and to international air transportation; The Contractor shall provide centrifuges, heat blocks, and any other equipment required for specimen processing based on each facility�s needs; VII-REQUIRED REPORTS The Contractor shall provide laboratory result reports within 24-48 hours after receipt of laboratory specimen at the Contractor�s facility unless methodology requires longer turnaround times. The Contractor shall provide each PAIHS facility a list of turnaround times for each test procedures.� Changes to this list will be provided to the PAIHS within 72 hours;� A.� exports, in addition to the test results, will include the name of the laboratory and director, patient name, patient identification number, date and time specimen collected, date specimen received in contract laboratory, and date result reported. The report will be chart-ready, include age and sex reference ranges, and have all test results for a patient requested on any one day reported on a single report form. ""Critical Values"" or test results which may indicate a life threatening condition as defined by each service unit will be phoned to the requesting physician or laboratory as soon as possible; � b.)The Contractor shall provide monthly to each PAIHS facility Laboratory Supervisor and Area Laboratory Consultant, a report which includes a listing, by location, of procedures performed for the current month and a year-to-date summary on each procedure showing the total number of procedures and costs. The total number of procedures and costs for the current month and the number of procedures and costs for the year-to-date will be calculated and displayed at the end of each location report;� c.)�Critical� or �alert� values and test results that require rapid clinical attention to avert significant patient morbidity or mortality will be phoned immediately to the PAIHS facility laboratory staff member.� The patient�s name, chart number, ordering provider, test results will be reported.� After the telephone results have been given, the Contractor shall fax a hard copy �critical� lab report to the PAIHS facility laboratory, along with date and time of call and the name of the Contractor�s employee who telephoned the results;� d.)The Contractor shall provide the PAIHS facility and the respective State Health Department a PAIHS facility-specific positive Communication Disease Report that include State-reportable positive test results.� Each summary shall include patient identifier information, date of specimen collection and grouped by positive specimens; e.)The Contractor shall provide any changes in pricing, testing methodologies, etc., to all PAIHS facilities and the Area Laboratory Consultant within 72 hours of change. VIIILABORATORY SUPPORT SERVICES The Contractor must provide �Client Services� via telephone at no additional charge to Indian Health Service. Client services would include responding to inquiries of patient test results, responding to specimen collection requirements of tests not listed in manuals, requests for additional supplies, responding to inquiries with regards to availability of testing services and any needed technical support. Phone support should be available 24 hours per day and any needed technical support. IX-ON-SITE POINT OF CONTACT Name of POC:Title: Email address: Mailing Address: Phone Number: FAX Number: X-INVOICING: Invoices are to be submitted monthly for the services rendered.� Contractor shall sign and date invoices. The following information must be included on the invoice as a minimum: Award number Contractor�s Name and Address, Contractor�s Employee Identification Number, Dates of service, Quantity of services, unit cost, and total amount due. Invoices shall be submitted only for services actually completed at time of invoice submission. XI-SPECIAL TERMS: �� CONTRACTOR FURNISHED EQUIPMENT AND FACILITIES �The Government does not anticipate a need for contractor furnished equipment. �� HIPAA � BUSINESS ASSOCIATE AGREEMENT �The contractor, its employees, or subcontractors are subject to requirements of the Business Associate Agreement to be completed at time of award. � All Indian Health Services locations for provision of services is tax exempt.� Reference tax exemption identification number 93-0733236. XIII-INDEMNITY The contractor herein is ""an independent contractor"" and shall obtain all necessary insurance to protect himself from liability arising out of this contract. The contractor hereby agrees to indemnify and hold the Government harmless in connection with, any loss or liability from damage to or destruction of property or from injuries to or death of persons (including the agents and employees of both parties) if such damage, destruction, injury or death arises out of, or is caused by performance of work under this contract, unless such damage, destruction, injury or death is caused solely by the active negligence of the Government, its agents or employees. The contractor agrees to include this clause, appropriately modified, in all subcontracts to be performed under this contract. XIV-CONTRACTOR EMPLOYEES:� Wages and Fringe Benefits In accordance with the Service Contract Act, as Amended, contractor employees shall be paid at least the wages and fringe benefits found by the Department of Labor, to prevail in the locality of __________________county under which award will be provided.� Department of Labor Wage Determination No.:� TBD. IV-CONTRACT TERMS AND CONDITIONS Clause at 52.212-5, Contract Terms and Conditions required To Implement Statutes or Executive Orders-Commercial Items (JUN 2020), the additional FAR Clauses cited in the clause are applicable to this acquisition.� 52.222-21 Prohibition of Segregated Facilities (APR 2015); 52.222-26 Equal Opportunity (SEP2016), 52.222-35 Equal Opportunity for Veterans (JUN 2020), 52.222-50 Combating Trafficking in Person (JAN 2019), 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020), 52.225-1 Buy American-Supplies (MAY 2014), 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (OCT 2018), 52.242-5 Payments to Small Business Subcontractors (JAN 2017), 52.222-41 Service Contractor Labor Standards (AUG 2018). 52.252-2 Clauses Incorporated by Reference. (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):� https://www.acquisition.gov/browse/index/far, https://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/index.html 52.217-8 Option To Extend Services. (NOV 1999) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (DEC 2013) THIS SECTION FORWARD TO BE INCORPORATED IN ITS ENTIRETY AT TIME OF AWARD. 52.252-1 Solicitation Provisions Incorporated by Reference. (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): [Insert one or more Internet addresses] https://www.acquisition.gov/browse/index/far,� https://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/index.html The provision at 52.212-1 Instructions to Offeror-Commercial, applies to this acquisition.� Quotes shall be submitted on company letterhead stationery, signed and dated. 1. Solicitation number. 2. Name, address, telephone number of the offeror and email address of the contact person. 3. Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. See the attached, Evaluation Factors. 4. Completed Pricing Information and discount terms if applicable. 5. A completed copy of the representations and certifications at FAR 52.212-3. 6. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. �The provision at 52.212-2, Evaluation -- Commercial Items (Oct 2014), applies to this solicitation. a) The Government intends to make multiple awards resulting from this solicitation to responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) Technical Capability, (ii) Qualified Key Personnel, (iii) Relevant Past Performance and (iv) Price; All technical factors other than price, when combined, are more important than price. See the attached Evaluation Factors for details. b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. �Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items (Nov 2017), with its offer. The offeror shall complete only paragraphs (b) of the provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.beta.sam.gov/portal. Quotations are due by 12:00PM Pacific Standard Time on August 10, 2020.� Email the quote to tami.gallegos@ihs.gov.� Questions are due by no later than August 7, 2020 no later than close of business.� Offerors are encouraged to confirm the receipt of the proposal by IHS.
Web Link
SAM.gov Permalink
Place of Performance
Address: OR, USA
Country: USA
SN05741541-F 20200802/200731230145 (samdaily.us)
SAM.gov Link to This Notice
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