SPECIAL NOTICE
65 -- BD Pyxis Cubie Drawers and MedStation Integration
- Notice Date
- 7/15/2025 12:35:34 PM
- Notice Type
- Special Notice
- NAICS
- 339112
— Surgical and Medical Instrument Manufacturing
- Contracting Office
- 256-NETWORK CONTRACT OFFICE 16 (36C256) RIDGELAND MS 39157 USA
- ZIP Code
- 39157
- Solicitation Number
- 36C25625Q1192
- Response Due
- 7/18/2025 12:00:00 AM
- Archive Date
- 09/16/2025
- Point of Contact
- Caleb Parker, Contract Specialist, Phone: (713) 791-1414 ext. 149866
- E-Mail Address
-
caleb.parker@va.gov
(caleb.parker@va.gov)
- Awardee
- null
- Description
- The Department of Veterans Affairs (VA), Network Contracting Office 16 (NCO 16) intends to negotiate a Period of Performance, sole source, firm fixed priced contract with CareFusion Solutions, LLC. 3750 Torrey View CT, San Diego, California, 92130-2622, United States The Jackson VA Medical Center has a requirement to purchase BD Pyxis Cubie Drawers. Reference the Statement of Work below for details. This acquisition is in accordance with FAR 13.106-1(b): Only one source is capable of providing the supplies or services required at the level or quality required because the supplies or services are unique or highly specialized. The proposed contractor; CAREFUSION SOLUTIONS, LLC is currently the sole provider of BD Pyxis Cubie Drawers within the United States, excluding territories. NCO 16 intends to non-competitively award this requirement to CAREFUSION SOLUTIONS, LLC or about 08-20-2025. The North American Industry Classification Code (NAICS) is 339112, Surgical and Medical Instrument Manufacturing with a size standard of 1000 Employees notice of intent to award a sole source contract is not a request for competitive proposals. Any interested party that believes it is capable of meeting the requirement described herein may identify their interest and capabilities in response to this notice. An authorized distributor letter is required. If an authorized distributor letter is not provided, your response will not be taken into consideration. Only emailed responses will be considered. All responses shall be submitted to the attention of: Caleb Parker at caleb.parker@va.gov no later than 2:00 PM CST on 07-18-2025. Any response to this notice must show clear and convincing evidence, that competition would be advantageous to the Government. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. A determination by the Government not to compete the proposed procurement base upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for determining whether to conduct a competitive procurement. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government will not pay for any information submitted as a result of this notice. This notice shall not be construed as an obligation on the part of the Government to acquire any products or services. STATEMENT OF WORK (SOW) BD Pyxis Cubie Drawers 1. Background: The G.V. (Sonny) Montgomery VA Medical Center (GVSM VAMC) has a requirement for BD Pyxis Cubie drawers for existing BO-Pyxis MedStations. This includes the equipment, related items, and turnkey installation. 2. Scope of Work: The scope of work includes providing the equipment and turnkey installation. The equipment will be installed within the GVSM VAMC and must be fully operational and compatible with existing systems, equipment, and software. 3. Supplies/Services: All items shall be completely new, and shall not be used, refurbished, recycled, or in any other form, including substitutions. The contractor shall not add or substitute any item(s) or component(s) without prior approval from the contracting officer. No government furnished property (GFP) or government furnished equipment (GFE) will be provided by the Government. The Contractor shall be fully licensed to perform the work. A formal on-site survey may be conducted, if needed, to finalize system requirements prior to beginning any installation activities. 4. Specific Mandatory Deliverables, Tasks, and Salient Characteristics: The contractor shall provide: 4.1 Twelve Product Number: 120242-02 Cubie Drawers HH 20-20-0 4.2 Product Number: 134218-0 I Drawer Change Install 5. Installation: 5.1 All work and installation will be coordinated with the GVSM VAMC Pharmacy POC, Office of Information and Technology, and Biomedical Engineering department. 5.2 A detailed installation schedule will be provided during the project implementation kick-off meeting. 5.3 The Contractor shall coordinate the schedule with the GVSM VAMC Pharmacy POC, and shall submit a schedule in writing to the GVSM VAMC Pharmacy POC for approval two weeks prior to the start of any work. 5.4 The Contractor will confine operations (including storage of materials) on the Government's premises to areas authorized and approved by the GVSM VAMC Pharmacy POC. Workspace(s) and/or any other space(s) available shall be as determined by the GVSM VAMC Pharmacy POC. 5.5 The Contractor shall verify that the Cubie Drawers are turnkey ready and meet all the requirements in the contract through demonstration and validation prior to any sign-off and/or acceptance of the system. 5.6 The GVSM VAMC Pharmacy POC may sign off and/or accept the system after the system has been verified to be turnkey ready, and it has been verified that all requirements of the contract have been met. 5.7 The Contractor shall ensure proper integration with existing systems. A detailed compatibility test plan should be developed and executed to verify that the new equipment seamlessly integrates with current hardware and software systems. 6. Contingency Plan: 6.1 In case of unforeseen delays or issues, the Contractor shall immediately inform the GVSM VAMC Pharmacy POC and provide a revised plan of action within 24 hours. 6.2 The Contractor shall have a backup plan and resources in place to mitigate potential delays, including additional personnel or shifts if required. 7. System Support: 7.1 Warranty covers parts, labor; all other support is provided on a Time and Materials (T&M) basis during the warranty period. 7.2 Contractor will provide a call-back response for any needed repair(s) of the system within four (4) hours of a call from the VA during the normal working hours of 7 a.m. - 5 p.m. Central Standard Time, Monday through Friday, for one (1) year following the date of acceptance of the system. 7.3 Contractor will be available for any repair(s) of the system and provide repair(s) of the system on-site twenty-four hours per day and three-hundred and sixty-five (365) days per year for one (1) year following the date of acceptance of the system. 7.4 Contractor will conduct one (1) preventive maintenance visit during the one (1) year period following acceptance of the system. 7.5 Service reports, along with quarterly aggregate reports, shall be emailed, mailed, or faxed to GVSM VAMC's Chief of Biomedical Engineering or designee. 7.6 For any repairs or services that will be performed during normal working hours, the contractor's service representative will report to the GVSM VAMC Pharmacy POC or designee upon arrival. Upon completion of the work, the vendor's service representative must report in person to the Point of Contact and must present a copy of his/her field service report signed by the service using the equipment. This report must reflect the date and time of service, the name of the company, and the name of the vendor's service representative. At a minimum, this report must contain a detailed description of any services or repairs performed and identification of the units serviced. It must include a listing of replacement parts, when applicable. The report will also include the vendor's recommendations necessary to maintain the equipment in the best operating condition. Preventive maintenance procedures followed should be thoroughly documented (step-by-step) on the service report. 9. User and Service Manuals: 9.1 The Contractor shall provide GVSM VAMC with links to access the user manuals at the time of installation of the equipment. 9.2 Upgrades to the manuals shall be provided to the VA by the contractor free of charge. 10. Delivery: 10.1 The equipment, related parts, and other deliverables shall be delivered to the VA warehouse within 30 days of contract award. 10.2 The VA will transport the equipment, related parts, and other deliverables from the warehouse to the GVSM VAMC facilities for installation. 11. Packaging: 11.1 All items shall be marked clearly with the order number, obligation number, and delivery location within the hospital (e.g., warehouse). 11.2 All items shall be adequately packaged to prevent damage during shipping, handling, and storage. Bags or boxes or containers shall be whole, intact, and not otherwise torn or damaged. 11.3 Upon delivery, the Government shall examine all packages. The Contractor shall be required to replace damaged products at the Contractor's expense. 12. Administrative Data: 12.1 Contractor Point of Contact: The Contractor shall designate one (1) employee as the point of contact (POC) responsible for administrative matters in the performance of services under this contract. The POC shall have full authority to act for the Contractor on all matters relating to the daily performance of this contract. An alternate may be designated, but the Contractor shall notify the contracting officer and GVSM VAMC Pharmacy POC, in writing for those times when the alternate shall act as the POC. The Contractor shall provide the name and telephone number of the person designated as POC and alternate POC on the space below: POC: Name: _______________________________________ Telephone Number: ____________________________ Alternate Point of Contact: Name: _______________________________________ Telephone Number: ____________________________ 12.2 Hours of Work: - Installation will be conducted Monday through Friday during normal working hours from 7:30 a.m. to 4:30 p.m. Central Standard Time. Working after hours, on weekends, or on holidays is not authorized unless the GVSM VAMC Pharmacy POC has provided written authorization. - Any requests to work during weekends, holidays, or after hours must be submitted in writing to the GVSM VAMC Pharmacy POC at least one (1) week prior to the requested dates. The requests must include the extent of the work, workers involved, the affected areas, and the estimated times of the work. - Work will be executed so as to interfere as little as possible with the normal operations and/or functioning of the VA facilities.
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/d6779d17058e47199aefa2bc7a45241f/view)
- Record
- SN07509361-F 20250717/250715230043 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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