Loren Data Corp.

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COMMERCE BUSINESS DAILY ISSUE OF AUGUST 5,1999 PSA#2403

Department of the Interior, Minerals Management Service, Procurement Operations Branch, MS2500, 381 Elden Street, Herndon, Virginia 20170-4817

D -- GOV.WORKS BUSINESS INFORMATION MANAGEMENT SOLUTION SOL RFQ16144 DUE 082099 POC Ms. Dotty Quinn, Contracting Officer (703) 787-1365 This notice is a combined synopsis/request for quotation in accordance with Federal Acquisition Regulation Part 13. This announcement constitutes the only request; quotations are being requested and a written Request for Quotations will not be issued. This acquisition is a 100% set aside for Small Business. PLEASE READ THIS ENTIRE NOTICE CAREFULLY AS IT CONSTITUTES THE ONLY NOTICE THAT WILL BE ISSUED HOW TO RESPOND: Objective: Recommend an integrated solution to replace the current practice of collecting, reporting and archiving information using a combination of word processing, Excel and Access data to improve information collection, sharing, storage, reports and analysis. The solution must support integrated client and work load information to reduce data keying and provide management with effective tools to manage and analyze work using a business model. Software solutions must support existing COTS, such as Microsoft 98 and future releases. Automated financial and procurement systems have not beenintegrated. The scope of this project does not include integrating those systems. Gov.Works is a Federal agency providing acquisition support for other Federal agencies on a service-for-fee basis. Gov.Works operates under the Interior Franchise Fund Working Capital Fund and the Government Management Reform Act Section 403 as a Franchise Fund. Accurate business information is essential for clients and managers. The current business practices need improving to speed and simplify the collection and sharing of key business information within the organization and with clients. This project is not a request for an automated procurement document system or a financial system. The information solution must improve the business process to be acceptable and should be a cost-effective solution that can grow with the business. The primary users of the information will be managers and professional and support staff within Gov.Works. The information tells Gov.Works staff how the business is operating, either as measured bynumber and type of client or by financial data such as revenues and expenses. Typical financial analyses are not expected. We want better client information and operating expense information. Recommendations should show how we can improve our understanding of current and future operations through better information analysis. Simple modeling techniques linked to current information may provide better solutions for future planning. We want the ability to share client information on obligations and expenses with clients. The following information is being gathered and shared or should be gathered and shared: 1. Comprehensive Procurement Log (workload transaction report) is a listing of all transactions performed during the work year with key associated information. 2. Contract Log is a record of contracts by contracting officer/administrator, COTR and the status of the contract through closeout. 3. Client Transaction Report lists by client work performed and sales information. 4. Client Account Report shows by client obligation and expense records. 5. Fee Accrual Allocation Report to spread fee over the life of a contract. 6. Franchise Transaction Log is listing of work by client, showing amounts and accounts. 7. Monthly and Quarterly report showing all transaction dollar amounts. 8. Transaction Log by buyer showing types of work completed by dollar amount. 9. Time sheets. A workflow and information collection analysis will be provided to interested firms showing what information is currently captured. The solution must include a website that can report key business information to clients as well as provide background marketing information to clients. A website design will be provided to interested firms. The solution must allow for easy data entry, delete, change and update. Reports must be created from a common data set. Standard and ad hoc report capability and creation must be easy to use. Data retrieval must include electronic, print, screen and html formats. The reports must support color graphics. OBJECTIVES: Objective 1. recommend a solution for improving business information analyses and reports for management to understand the operations of Gov.Works using business best practices; and, provide a technology investment analysis for this project using the Raines Rules showing the benefit of the IT investment. Objective 2. implement a tested solution with report features described above based on recommendations develop, including a website with links to business information, migrate existing data; and provide source code, training, and documentation. Option Objective 3. host web application and provide maintenance and archive service. Option Objective 4. Investigate the investment value of linking information to financial system and provide recommendations. Option Objective 5. provide electronic links with financial system based on recommendations accepted, source code, documentation, and training. Gov.Works will furnish data set information in a separate document to firms requesting the document. The document will be available on or about August 19, 1999. PRICE SCHEDULE. Provide separate prices each Objective. Objective 1, 2 and 4 must be firm fixed priced. For Objective 3 provide a unit price per month for a year with an option for 4 additional years at a monthly price. For Objective 5. Provide labor hour rates by category of labor to perform the work with a estimate of hours by category. Note: This price will be adjusted based on the report of Objective 4. DELIVERY SCHEDULE. Objective 1 complete in 30-calendar days. Objective 2 complete an operating core web site without business data in 30-calendar days and remaining work within 90-calendar days after Objective 1 is completed and accepted. If the offeror believes a longer or shorter time period is appropriate, the offeror must explain the reasoning during the oral presentation and indicate the proposed time period in their schedule. Objective 3. Annual service. Objective 4. 30-calendar days. Objective 5. 60-calendar days. Work will start on or about October 1999.EVALUATION CRITERIA FOR ACCEPTANCE OF WORK. Objective 1 will be accepted if the report 1. is an accurate summary of conditions and information; 2. provides recommendations on business solutions to improve operations and management's understanding of business operations through periodic reports and analysis, recommendations are supported by analysis of value gained (metrics); 3. provides an improved solution that integrates information collection, sharing and archiving and saves time and cost; and 4. contains a technology investment analysis that is acceptable to the Chief of Information Resource Management and management. Objective 2. will accepted if the website and solution function with less than .1% (one tenth of a percent) downtime, allow for easy data entry, transfer, execution, and archive, conform to industry standards of performance, the solution and construct includes a public website and a secure website that function seamlessly and will not permit data tampering or access to confidential businessinformation without a password, is expandable, the solution functions without problems, the data is accurately migrated, is easy to use, is accurately documented with on line help, complies with recommendations, improves operations and information collection, sharing, and archiving, and codes, documentation and training are provided. Objective 3 will be accepted if the service is performed with less than 1% downtime. Objective 4 will be accepted based on the delivery of a report with recommendations. Objective 5 will be accepted if the recommendations of Objective 4 are accurately implemented and documentation, training and source code are provided. EVALUATION CRITERIA FOR AWARD. Evaluation criteria are equal. Each firm will be evaluated on the following basis: 1. Past performance using a list of all clients for the past 2-years for similar work, showing company, contact person, phone number, email address, project title and a brief description of the project, cost of completed project. 2. Key personnel thatwill be assigned to this project and their capabilities and experience doing similar work. 3. Organizations capabilities with a strong business and IT solution capability to complete this project. 4. Price. 5. Schedule showing interactions with Gov.Works, delivery of milestones and coordination. 6. Oral presentation will be evaluated to determine the most effective provider of business and COTS solutions for improving Gov.Works' business information management. The oral presentation should focus on Objectives 1 and 2 and 5. For Objective 1 focus on answering how you're COTS information and business solutions will pay dividends and key issues for determining the right solutions. For Objective 2 focus on how your team will deliver a workable solution and the key issues for a successful implementation. For Objective 5 discuss advantages of integrating business solutions being recommended with financial system data. Award method will be best value. PROPOSAL SCHEDULE. A Capability Statement is due by close of business on August 20, 1999. Offerors shall submit an original and five copies of Capabilities Statements and Cost Proposal to Ms. Dotty Quinn, Contracting Officer, Minerals Management Service, Procurement Operations Branch, 381 Elden St., MS 2510, Herndon, VA 20170-4817. Firms judged to have the capability to perform the work will be given an opportunity to give an oral presentation and to submit a written proposal that includes a statement of the offeror's intention to comply with the statement of work, price schedule, performance schedule, a summary management plan and a brief outline of their oral presentation. Oral presentations will be scheduled during the week of September 7, 1999. The written offer stating the firm's intention to perform the tasks, price, schedule and summary of oral presentation is due on or about Noon, September 3, 1999. The following provisions Federal Acquisition Regulations clauses are incorporated by reference: FAR 52.211-16, Variation in Quantity (APR 84), 52.213-1, Fast Payment Procedures (FEB 98), 52.213-4, Terms and Conditions-Simplified Acquisitions (APR 98), 52.219-6, Notice of Total Small Business Set-Aside (JUL 96), 52.227-14 Rights in Data-General (JUL 87). 52.242-15 Stop-Work Order (AUG 89), 52.252-2 Clauses Incorporated by Reference (FEB 98). In accordance with FAR 39.106 the software shall be certified to be year 2000 compliant. Offerors can retrieve these clauses on the INTERNET at www.gsa.gov/far or obtain a hard copy of the clauses by faxing a request to Ms. Dotty Quinn on (703) 787-1387, or e-mail to dotty.quinn@mms.gov. Questions about this requirement must be in writing and submitted by fax or e-mail. Telephone inquiries are strongly discouraged. All inquiries must include the RFQ number, your full name, organization name, address, phone and fax numbers. It is the responsibility of the offeror to ensure the Capabilities Statement and cost proposal are received before the date/time shown above. Small Disadvantaged Business Regulatory Change Notice: The Federal Acquisition Regulation authorizes the use of price and evaluation credits in industries where SDB prime contractors and subcontractors have been underutilized. We ask that you inform your SDB subcontractors that they should contact SBA's Office of Certification and Eligibility at 800-558-0884 to obtain an application, or to log on to SBA/s Website (www.sba.gov.sdb). If you are an SDB prime contractor who is not SBA-certified, we also ask that you apply for certification. Effective October 1, 1998, certified SDB prime contractors were eligible for a price credit when bidding on Federal prime contracts. Effective January 1, 1999, prime contractors who subcontract with SBA-certified or self-certified SDBs are eligible for evaluation credits. Please note that prime contractors may continue to rely on self-certification of their SDB subcontractors through October 1, 1999. For solicitations issued on or after October 2, 1999, prime contractors must use SDB-certified SDB subcontractors in order to be eligible for evaluation credits. Posted 08/03/99 (W-SN362540). (0215)

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