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COMMERCE BUSINESS DAILY ISSUE OF AUGUST 5,1999 PSA#2403Department of the Interior, Minerals Management Service, Procurement
Operations Branch, MS2500, 381 Elden Street, Herndon, Virginia
20170-4817 D -- GOV.WORKS BUSINESS INFORMATION MANAGEMENT SOLUTION SOL RFQ16144
DUE 082099 POC Ms. Dotty Quinn, Contracting Officer (703) 787-1365 This
notice is a combined synopsis/request for quotation in accordance with
Federal Acquisition Regulation Part 13. This announcement constitutes
the only request; quotations are being requested and a written Request
for Quotations will not be issued. This acquisition is a 100% set aside
for Small Business. PLEASE READ THIS ENTIRE NOTICE CAREFULLY AS IT
CONSTITUTES THE ONLY NOTICE THAT WILL BE ISSUED HOW TO RESPOND:
Objective: Recommend an integrated solution to replace the current
practice of collecting, reporting and archiving information using a
combination of word processing, Excel and Access data to improve
information collection, sharing, storage, reports and analysis. The
solution must support integrated client and work load information to
reduce data keying and provide management with effective tools to
manage and analyze work using a business model. Software solutions must
support existing COTS, such as Microsoft 98 and future releases.
Automated financial and procurement systems have not beenintegrated.
The scope of this project does not include integrating those systems.
Gov.Works is a Federal agency providing acquisition support for other
Federal agencies on a service-for-fee basis. Gov.Works operates under
the Interior Franchise Fund Working Capital Fund and the Government
Management Reform Act Section 403 as a Franchise Fund. Accurate
business information is essential for clients and managers. The current
business practices need improving to speed and simplify the collection
and sharing of key business information within the organization and
with clients. This project is not a request for an automated
procurement document system or a financial system. The information
solution must improve the business process to be acceptable and should
be a cost-effective solution that can grow with the business. The
primary users of the information will be managers and professional and
support staff within Gov.Works. The information tells Gov.Works staff
how the business is operating, either as measured bynumber and type of
client or by financial data such as revenues and expenses. Typical
financial analyses are not expected. We want better client information
and operating expense information. Recommendations should show how we
can improve our understanding of current and future operations through
better information analysis. Simple modeling techniques linked to
current information may provide better solutions for future planning.
We want the ability to share client information on obligations and
expenses with clients. The following information is being gathered and
shared or should be gathered and shared: 1. Comprehensive Procurement
Log (workload transaction report) is a listing of all transactions
performed during the work year with key associated information. 2.
Contract Log is a record of contracts by contracting
officer/administrator, COTR and the status of the contract through
closeout. 3. Client Transaction Report lists by client work performed
and sales information. 4. Client Account Report shows by client
obligation and expense records. 5. Fee Accrual Allocation Report to
spread fee over the life of a contract. 6. Franchise Transaction Log is
listing of work by client, showing amounts and accounts. 7. Monthly and
Quarterly report showing all transaction dollar amounts. 8. Transaction
Log by buyer showing types of work completed by dollar amount. 9. Time
sheets. A workflow and information collection analysis will be
provided to interested firms showing what information is currently
captured. The solution must include a website that can report key
business information to clients as well as provide background marketing
information to clients. A website design will be provided to interested
firms. The solution must allow for easy data entry, delete, change and
update. Reports must be created from a common data set. Standard and
ad hoc report capability and creation must be easy to use. Data
retrieval must include electronic, print, screen and html formats. The
reports must support color graphics. OBJECTIVES: Objective 1.
recommend a solution for improving business information analyses and
reports for management to understand the operations of Gov.Works using
business best practices; and, provide a technology investment analysis
for this project using the Raines Rules showing the benefit of the IT
investment. Objective 2. implement a tested solution with report
features described above based on recommendations develop, including a
website with links to business information, migrate existing data; and
provide source code, training, and documentation. Option Objective 3.
host web application and provide maintenance and archive service.
Option Objective 4. Investigate the investment value of linking
information to financial system and provide recommendations. Option
Objective 5. provide electronic links with financial system based on
recommendations accepted, source code, documentation, and training.
Gov.Works will furnish data set information in a separate document to
firms requesting the document. The document will be available on or
about August 19, 1999. PRICE SCHEDULE. Provide separate prices each
Objective. Objective 1, 2 and 4 must be firm fixed priced. For
Objective 3 provide a unit price per month for a year with an option
for 4 additional years at a monthly price. For Objective 5. Provide
labor hour rates by category of labor to perform the work with a
estimate of hours by category. Note: This price will be adjusted based
on the report of Objective 4. DELIVERY SCHEDULE. Objective 1 complete
in 30-calendar days. Objective 2 complete an operating core web site
without business data in 30-calendar days and remaining work within
90-calendar days after Objective 1 is completed and accepted. If the
offeror believes a longer or shorter time period is appropriate, the
offeror must explain the reasoning during the oral presentation and
indicate the proposed time period in their schedule. Objective 3.
Annual service. Objective 4. 30-calendar days. Objective 5. 60-calendar
days. Work will start on or about October 1999.EVALUATION CRITERIA FOR
ACCEPTANCE OF WORK. Objective 1 will be accepted if the report 1. is
an accurate summary of conditions and information; 2. provides
recommendations on business solutions to improve operations and
management's understanding of business operations through periodic
reports and analysis, recommendations are supported by analysis of
value gained (metrics); 3. provides an improved solution that
integrates information collection, sharing and archiving and saves time
and cost; and 4. contains a technology investment analysis that is
acceptable to the Chief of Information Resource Management and
management. Objective 2. will accepted if the website and solution
function with less than .1% (one tenth of a percent) downtime, allow
for easy data entry, transfer, execution, and archive, conform to
industry standards of performance, the solution and construct includes
a public website and a secure website that function seamlessly and
will not permit data tampering or access to confidential
businessinformation without a password, is expandable, the solution
functions without problems, the data is accurately migrated, is easy to
use, is accurately documented with on line help, complies with
recommendations, improves operations and information collection,
sharing, and archiving, and codes, documentation and training are
provided. Objective 3 will be accepted if the service is performed with
less than 1% downtime. Objective 4 will be accepted based on the
delivery of a report with recommendations. Objective 5 will be accepted
if the recommendations of Objective 4 are accurately implemented and
documentation, training and source code are provided. EVALUATION
CRITERIA FOR AWARD. Evaluation criteria are equal. Each firm will be
evaluated on the following basis: 1. Past performance using a list of
all clients for the past 2-years for similar work, showing company,
contact person, phone number, email address, project title and a brief
description of the project, cost of completed project. 2. Key
personnel thatwill be assigned to this project and their capabilities
and experience doing similar work. 3. Organizations capabilities with
a strong business and IT solution capability to complete this project.
4. Price. 5. Schedule showing interactions with Gov.Works, delivery of
milestones and coordination. 6. Oral presentation will be evaluated to
determine the most effective provider of business and COTS solutions
for improving Gov.Works' business information management. The oral
presentation should focus on Objectives 1 and 2 and 5. For Objective 1
focus on answering how you're COTS information and business solutions
will pay dividends and key issues for determining the right solutions.
For Objective 2 focus on how your team will deliver a workable solution
and the key issues for a successful implementation. For Objective 5
discuss advantages of integrating business solutions being recommended
with financial system data. Award method will be best value. PROPOSAL
SCHEDULE. A Capability Statement is due by close of business on August
20, 1999. Offerors shall submit an original and five copies of
Capabilities Statements and Cost Proposal to Ms. Dotty Quinn,
Contracting Officer, Minerals Management Service, Procurement
Operations Branch, 381 Elden St., MS 2510, Herndon, VA 20170-4817.
Firms judged to have the capability to perform the work will be given
an opportunity to give an oral presentation and to submit a written
proposal that includes a statement of the offeror's intention to comply
with the statement of work, price schedule, performance schedule, a
summary management plan and a brief outline of their oral presentation.
Oral presentations will be scheduled during the week of September 7,
1999. The written offer stating the firm's intention to perform the
tasks, price, schedule and summary of oral presentation is due on or
about Noon, September 3, 1999. The following provisions Federal
Acquisition Regulations clauses are incorporated by reference: FAR
52.211-16, Variation in Quantity (APR 84), 52.213-1, Fast Payment
Procedures (FEB 98), 52.213-4, Terms and Conditions-Simplified
Acquisitions (APR 98), 52.219-6, Notice of Total Small Business
Set-Aside (JUL 96), 52.227-14 Rights in Data-General (JUL 87).
52.242-15 Stop-Work Order (AUG 89), 52.252-2 Clauses Incorporated by
Reference (FEB 98). In accordance with FAR 39.106 the software shall be
certified to be year 2000 compliant. Offerors can retrieve these
clauses on the INTERNET at www.gsa.gov/far or obtain a hard copy of the
clauses by faxing a request to Ms. Dotty Quinn on (703) 787-1387, or
e-mail to dotty.quinn@mms.gov. Questions about this requirement must be
in writing and submitted by fax or e-mail. Telephone inquiries are
strongly discouraged. All inquiries must include the RFQ number, your
full name, organization name, address, phone and fax numbers. It is the
responsibility of the offeror to ensure the Capabilities Statement and
cost proposal are received before the date/time shown above. Small
Disadvantaged Business Regulatory Change Notice: The Federal
Acquisition Regulation authorizes the use of price and evaluation
credits in industries where SDB prime contractors and subcontractors
have been underutilized. We ask that you inform your SDB subcontractors
that they should contact SBA's Office of Certification and Eligibility
at 800-558-0884 to obtain an application, or to log on to SBA/s
Website (www.sba.gov.sdb). If you are an SDB prime contractor who is
not SBA-certified, we also ask that you apply for certification.
Effective October 1, 1998, certified SDB prime contractors were
eligible for a price credit when bidding on Federal prime contracts.
Effective January 1, 1999, prime contractors who subcontract with
SBA-certified or self-certified SDBs are eligible for evaluation
credits. Please note that prime contractors may continue to rely on
self-certification of their SDB subcontractors through October 1, 1999.
For solicitations issued on or after October 2, 1999, prime contractors
must use SDB-certified SDB subcontractors in order to be eligible for
evaluation credits. Posted 08/03/99 (W-SN362540). (0215) Loren Data Corp. http://www.ld.com (SYN# 0021 19990805\D-0008.SOL)
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