Contracting Officer (90C), Department of Veterans Affairs, North Texas Health Care System, 4500 South Lancaster Road, Dallas, TX 75216

C -- ELEVATOR RENOVATION, PHASE IV. SOL 549-64-2000 DUE 030300 POC David L. Hill, (214) 857-0031 PROJECT #549-99-115, RENNOVATE ELEVATORS PHASE 4 Provide A/E services including investigative, design and construction period services, for replacement of elevator control systems for four electric traction driven passenger elevators, and rear door modification for two freight elevators. All elevators are located at the VA North Texas Health Care System (VANTHCS), 4500 S. Lancaster Rd., Dallas, Texas 75216. Two of the passenger elevators are located in building two (2) and designated as elevator numbers 10 and 11. The other two elevators are located in the research area, building forty-three (43), and are designated as numbers 15 and 16. The freight elevators are located in building two (2) and are designated as 5 and 6. For passenger elevators 10, 11, 15 and 16 the new system will match previously designed and installed digital control system in use in building one (1) on elevators 12, 13 and 14. The fire/smoke alarm and sprinkler system must interface and be fully compatible with VANTHCS existing Siemens Cerberous Pyrotronics fire protection system. For the freight elevators the A/E shall evaluate for rear door installation (doors to open on the first floor of the main elevator lobby) to include proper safeties, controls, operators and associated panel shields or other similar devices to prevent doors from opening on any floor except for the first floor. Work will include completion of an investigative report stating recommended modifications, priorities and cost; complete design of digital controls and remote monitoring systems matching previously designed system; certain cab and drive component modifications; modification of certain architectural elements; detailed and accurate cost estimate; specification of warranty and extended service requirements, including identification and frequency of maintenance task; evaluation of priorities based on available construction funding, adequate project alternates assuring contract award within established budget amounts; and construction period services for submittal review and site visits for periodic inspection of installation. The scope will cover design and construction documents for replacement of elevator control systems for elevators 10, 11, 15 and 16. A design for the rear door modifications will be included for freight elevators 5 and 6. A/E will evaluate the current usage for the elevators and determine the best exterior finishes that will provide durability as well as be aesthetically appealing. A/E will provide detailed fire and sprinkler system drawings which when followed will ensure certifiable adherence to current NFPA, City of Dallas, and VA criteria. A/E will ensure that elevator operation monitoring equipment changes will be compatible to present monitoring equipment and meet all safety standards as required by the elevator industry. A kick off meeting, to include preliminary design, will be scheduled at which time user input will be provided to A/E and a notice to proceed will be issued. Construction/design document review meetings will be held at 35% and 95% completion of design. Review submissions will consist of five (5) complete sets of documents (reports, schematics, calculations, estimates, CADD drawings, etc.) for each submittal review date. A/E shall attend, facilitate, compile and distribute detailed minutes of construction/design document review meetings. Excluding government review time, investigative services and design are to be complete within 45 calendar days after receipt of the notice to proceed. Plans are to be produced on AutoCad 14 for Windows NT . and will be dimensioned in both English and metric. Specifications are to be produced in Microsoft Project 4.0. Upon 100% completion of construction documents, ten (10) sets of blue line prints and bound specifications along with one (1) set of unbound specifications and one set of specifications on 3 x 5"project disk shall be provided. As built drawings will be provided on Mylar and on one (1) set on 3 x 5"disk. Construction cost limitation is six hundred thousand dollars ($600.000.00). A/E selection will be based on the following criteria and maximum point values are shown to reflect relative importance: (1) 50 points Specialized experience and technical competence in the type of work to be performed and possession of a working knowledge of elevator specifications, regulations and safety standards (current VA standards and specifications may be accessed and downloaded on the Worldwide Web, http:// www.va.gov/facmgt/standard/catalog.htm), in-house elevator design capabilities and hospital elevator experience is required; (2) 50 points past performance which exhibits an ability to design within budgeted cost limitation and preparation of accurate and highly detailed construction documents and furnishings cost estimates; (3) 40 points- capacity to accomplish work in the required time frame (45 calendar days as stated above); (4) 40 points- quality control methods used to ensure technical accuracy of work; (5) 40 points- professional qualifications of staff and consultants, registration of designers by appropriate organization is required; (6) 20 points experience and capabilities using CADD disk for submissions, (7) 20 points- demonstrated success in prescribing the use of recovered materials and achieving waste reduction and energy efficiency in facility design, and (8) 10 points- geographic location of A/E firms and consulting servicing offices. In accordance with PL 100-656, this acquisition is not restricted to business size. Standard Industrial Classification (SIC) code is 8712, Architectural Services, applies to this acquisition and the small business size determination is NTE $2.5 million in average annual receipts for the preceding 3 fiscal years. A/E firms which meet the requirements in this announcement are invited to submit an original and one (1) copy of Standard Form (SF) 254, "Architect-Engineer" and Related Services Questionnaire, and SF 255 "Architect-Engineer and Related Services Questionnaire for Specific Project". Submissions shall be marked to the attention of David L. Hill (90C), 4500 S. Lancaster Rd., Dallas, Texas 75216 and shall be received on or before 4:30 p.m. local time, 03/03/2000. This is not a request for proposals. Electronic posting of this solicitation and any amendments thereto may be obtained FREE at the following URL: http://www.va.gov/oa&mm/busopp/sols.htm. Note, it shall be the responsibility of interested parties to obtain amendments. Request for hard copies of solicitation amendments may be obtained for a cost of $5.00 and must be made in writing to David L. Hill, VANTHCS (90C), 4500 S. Lancaster Rd., Dallas, TX 75216. The request must be accompanied by a check made out to the Department of Veterans Affairs. Phone and facsimile request will not be accepted. Posted 02/07/00 (W-SN422680). (0038)

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