FISC Norfolk Detachment Philadelphia, 700 Robbins Ave., Bldg. 2B, Philadelphia, PA 1911-5083

J -- MAINTENANCE OF RIGID AND FLEXIBLE SCOPES SOL N00140-00-R-N531 DUE 030600 POC Point of Contact Jennifer Weindel, Contract Specialist, (215) 697-9696, K. Sweetra, Contracting Officer, (215) 697-9690. E-MAIL: Click here to contact the Bid Officer, synopsis@phil.fisc.navy.mil. This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. The RFP number is N00140-00-R-N531. The solicitation document and incorporated provisions and clauses are those in effect through FAC 98-16. It is the contractor's responsibility to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: www.arnet.gov/far and www.dtic.mil/dfars . The SIC Code is 8099, and the Small Business standard is $5M. This procurement will be set-aside 100% for small businesses. FISC Norfolk Detachment Philadelphia intends to acquire on-call and preventative maintenance of rigid and flexible endoscopes. All scopes are located at the Main Operating Room, Building 200-H at the Naval Hospital, Great Lakes, IL. The phone number of the Operating Room is (847) 688-4829. The contractor's current point of contact in the Main Operating Room is HM3 Ehrhard. Award of a firm fixed price indefinite quantity indefinite delivery (IDIQ) contract is anticipated. Resultant contract will be for a one year base period of performance with 3 one-year option provisions. The period of performance for the base period and each option are as follows (Note: these dates are subject to change depending on actual award date.):BASE: 01 Apr 00 through 31 Mar 01. OPTION I: 01 Apr 01 through 31 Mar 02. OPTION II: 01 Apr 02 through 31 Mar 03. OPTION III: 01 Apr 03 through 31 Mar 04. The Schedule of Services is as follows: Offerors shall provide a unit price and extended price for each subCLIN (i.e. 0001AA, 0002AB, etc) and NOT the CLIN (i.e. 0001, 0002, etc). Lot I -- Base Period includes CLIN 0001 for Rigid Scope Repair and CLIN 0002 for Flexible Scope Repair. The subCLINs are as follows: 0001AA Level 1 Maintenance, EST QTY: 12, UNIT:EA; 0001AB Level 2 Maintenance, EST QTY: 12,UNIT: EA; 0001AC Level 3 Maintenance, EST QTY: 12, UNIT: EA; 0001AD Level 4 Maintenance, EST QTY: 24, UNIT: EA; 0001AE Level 5 Maintenance, EST QTY: 120, UNIT: EA;0001AF Additional Rodlens in support of Levels 3 through 5, EST QTY:48, UNIT: EA;0001AG Repair Coupler, EST QTY: 12, UNIT: EA; 0001AH Preventative Maintenance on entire inventory of rigid scopes; EST QTY: 4, UNIT: QTR (quarter); 0002AA Adjust Angulation, EST QTY:12, UNIT: EA; 0002AB Clean air/water Nozzle, EST QTY: 12, UNIT: EA; 0002AC Elevator Wire Adjustment, EST QTY: 12, UNIT: EA; 0002AD Install Boot Extender, EST QTY: 12, UNIT: EA; 0002AE Insertion Tube Repair, EST QTY: 12, UNIT: EA; 0002AF Biopsy Channel Replacement (including bending rubber, angulation adjustment), EST QTY: 12, UNIT: EA; 0002AG Minor Fluid Invasion, EST QTY: 12, UNIT: EA; 0002AH Major Fluid Invasion, EST QTY: 12, UNIT: EA; 0002AJ Replace Bending Rubber, EST QTY: 24, UNIT: EA; 0002AK Replace Air Nozzle, EST QTY: 12, UNIT:EA; 0002AL Re-attach Bending Section, EST QTY: 12, UNIT: EA; 0002AM Seal leak at Boot, EST QTY: 12, UNIT: EA; 0002AN Seal leak at Control, EST QTY: 12, UNIT: EA; 0002AP Seal leak at Post, EST QTY: 12, UNIT:EA;0002AQ Seal leak at Light Guide, EST QTY: 12, UNIT: EA; 0002AR Replace Suction Channel, EST QTY: 12, UNIT:EA; 0002AS Clean and Adjust Image, EST QTY: 12, UNIT: EA; 0002AT Replace O-rings, EST QTY: 12, UNIT:EA; 0002AU Preventative Maintenance on entire inventory of flexible scopes; EST QTY: 4, UNIT: QTR. Lot II -- First Option Period includes CLINs 0003 and 0004 which are identical to 0001 and 0002. Lot III -- Second Option Period includes CLINs 0005 and 0006 which are identical to 0001 and 0002. Lot IV -- Third Option Period includes CLINs 0007 and 0008 which are identical to 0001 and 0002. In regards to Rigid Scope Maintenance the following definitions apply: Level 1 Maintenance: Cleaning and comprehensive testing. Includes buffing and polishing of all exterior components, fiber optics, and objective window. Level 2 Maintenance: Standard Repair: complete interior cleaning, repolishing of fiber optics and window. Level 3 Maintenance: Complete interior cleaning, repolishing of fiber optics and window, replace two rodlens. Level 4 Maintenance: Replace complete objective lens system, replace window and up to two rodlenses. Plus Standard Repair. Level 5 Maintenance: Complete scope rebuild, includes replacement of stainless steel tubing, fiber optics, objective lens system, window and up to two rodlenses. Plus Standard Repair. There is an inventory of 42 Rigid Scopes and 43 Flexible Scopes to be maintained. A listing of the manufacturers and models of the scopes is as follows: PENTAX Models: EG2901, EC3801L, FB18X, EG3800T, FB15X, FD34X, EC3801, ES3801. OLYMPUS Models: ENFP3, CYF3, CF20L, DENFP3, LF-1. ACMI Model: M3G. ACUFLEX Models 013003, 013060. WOLF Models: 8672.433, 8672.431, 8672.435, 8935.431, 8934.40, 8989.33. LINVATEC Models: 7503R, 7403R, A1587. CONCEPT Models: 7500, 7504. STORZ Models: 27015C, 27005B, 7200BW, 27018A. ENDOLAP Models: T523.00, 523.2, 523.10, 501.40. N-TECH Models: NT-430L, NT-437. The contractor shall respond to calls for corrective scope maintenance within 24 hours. The contr actor shall pick up the damaged scope at the hospital, conduct repairs at their own facility and return the repaired scope to the hospital within 48 hours of answering the hospital's call for maintenance. If the repair is considered too extensive to allow for a 48 hour turnaround, the contractor shall notify their point of contact in the Main Operating Room. In such cases, the contractor shall take no longer than 96 hours to complete the repair. Preventative maintenance should be conducted in accordance with standard industry practice on all scopes on a quarterly basis. The contractor's service person shall notify their point of contact in the Main Operating Room upon commencement and completion of any service under this order. Upon completion of any services, the contractor shall present to their point of contact, a legible report of service performed. The service report shall include, as a minimum: 1) a description of the scope(s) repaired; and 2) problem necessitating the repair and 3) the steps taken to repair the scope and the subCLIN used. The Government has the unilateral right to exercise the option periods listed above provided that the Government notifies the contractor of the Government's intent to exercise the option within 30 days prior to the expiration of the current period of performance. Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provision and clauses, provided in full text, are applicable to this procurement: 1) "MINIMUM AND MAXIMUM QUANTITIES (FISC DET PHILA) (OCT 1992) As referred to in paragraph (b) of the "Indefinite Quantities" clause of this contract, the total contract minimum quantity is a total of 10% of the base period worth of orders at the contract unit price(s). The contract maximum quantity is a total of the contract award price." 2)"ORDERING Orders under the resultant contract will be placed by the Ordering Officer at Naval Hospi tal Great Lakes, IL. Use of the government credit card for payment is acceptable as the funding vehicle under delivery orders." 3) "WRITTEN ORDERS (INDEFINITE DELIVERY CONTRACTS)(NAVSUP 5252.216-9403) (JAN 1992) Written order (on DD Form 1155) will contain the following information consistent with the terms of the contract:(a) Date of order. (b) Contract number and order number. (c) Item number and description, quantity ordered, unit price and contract price. (d) Delivery or performance date. (e) Place of delivery or performing (including consignee). (f) Packaging, packing, and shipping instructions, if required.(g) Accounting and appropriation data. (h) Any other pertinent information." The following FAR provisions and clauses, incorporated by reference, are applicable to this procurement: 52.216-18 Ordering (OCT 1995)(a) issued from 01 Apr 00 through 30 Sep 03; 52.216-19 Order Limitations (OCT 1995)(a) less than $50(b)(1) in excess of the contract minimum (b)(2) in excess of the contract maximum (b)(3) within 3 days (d) within 3 days; 52.216-22 Indefinite Quantity (OCT 1995)(d) 41 mos. After award date; 52.212-1, Instructions to Offerors -- Commercial Items; 52.212-3 ALT I, Offeror Representations and Certifications -- Commercial Items; 52.212-4, Contract Terms and Conditions -- Commercial Items; 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items: Paragraph (a) and the following numbered subparagraphs under paragraph (b) of this clause apply: (1), (5), (7),(8)(ii), (11), (12), (13), (14), and (15); the following numbered subparagraphs under paragraph (c) apply: (1), (2) and (3); and paragraphs (d) and (e). Wage Determination 94-2167 (Rev 17) applies. Offerors may view this Determination at www.ceals.usace.army.mil or request a copy via an e-mail request to jennifer_a_weindel@phil.fisc.navy.mil. Offerors are reminded to include a completed copy of 52.212-3 ALT I with proposals. All clauses shall be incorporated by reference in the order. Additional contract terms and conditions applicable to this procurement are: 252.212-7000, Offeror Representations and Certifications -- Commercial Items and 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items including paragraph (a) and the following clauses referenced under paragraph (b) of this clause apply: DFAR 252.225-7012 Preference for Certain Domestic Commodities and DFAR 252.243-7002 Certification of Requests for Equitable Adjustment; and paragraph (c). DFAR 252.204-7001 Commercial and Government Entity (CAGE) Code, DFAR 252.204-7004 Required Central Contractor Registration. No Numbered Notes apply. As a minimum, offerors shall provide to this office a signed proposal on letterhead or an SF1449. All proposals should include a point of contact, name and phone number; business CAGE code and DUNS number, business size, payment terms, remittance address, completed copies of FAR 52.212-3 and DFARS 252.212-7000, past performance information and prices. Past Performance and Price portions are explained in greater detail below. Offers will be evaluated using the following criteria: a. Past performance: The offeror shall describe its past performance on similar contracts it has held within the last five (5) years which are similar to the specifications set forth above performed for Federal, State or local Governments and for commercial entities or affirmatively state that it possesses no relevant directly related or similar past performance. The offeror shall provide the following information regarding its past performance: 1)contract number; 2)name and phone number of a point of contact for which the contract was performed; 3)dollar value of the contract; 4) detailed description of the work performed; 5) names of subcontractors used, if any; and 6) the number, type and severity of any quality, delivery or cost problems in performing the contract, the corrective action taken and the effectiveness of the corrective action. AND b. Price: the offeror shall submit a unit price and extended price for the requested subCLINs for the base period and all subsequent option periods. The Government intends to make award under this requirement to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and past performance considered. Past Performance is deemed more important than price. The Government will evaluate proposals for award purposes by adding the total price for all options to the total price for the basic requirement. For solicitations issued after 31 March 1998, DOD will no longer award contracts to contractors not registered in the Central Contractor Registration (CCR) database. Registration may be done by accessing the CCR Web site at http:// www.ccr2000.com. A paper registration form may be obtained from the DOD Electronic Commerce Information Center at 1 (800) 334-3414. This announcement will close at 4:00 PM on 06 Mar 00. Proposals should be received at FISC Norfolk Detachment Philadelphia, 700 Robbins Avenue, Bldg. 2B, Philadelphia, PA 19111-5083 and addressed to: CODE 02P52I, referencing RFQ N00140-00-R-N531. For questions regarding this announcement, contact Ms. Jennifer Weindel who can be reached at 215-697-9696 or email jennifer_a_weindel@phil.fisc.navy.mil. All responsible sources may submit an offer which shall be considered by the agency. . This document may also be viewed at the following websites: www.neco.navy.mil and www.nor.fisc.navy.mil Posted 02/17/00 (D-SN426596). (0048)

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